Campus Registrar

GENERAL DESCRIPTION:

The Campus Registrar is responsible for managing and maintaining student records, ensuring compliance with academic policies and regulations, and overseeing registration and enrollment processes within the educational institution. This role plays a critical part in supporting the smooth operation of the campus and providing assistance to students, faculty, and staff.

QUALIFICATIONS/ EXPERIENCE REQUIREMENTS:

• High school diploma required, associates degree preferred.
• Previous registrar experience preferred, other secretarial experience may be considered.
• Must have knowledge of MS Word, Excel, and Outlook and a minimum typing speed of 50 words per minute accurately.
• Must have excellent time management and customer service skills.
• Experience in establishing and maintaining comprehensive filing systems, which includes confidential information and a combination of skills to include record keeping and operating office equipment.
• Ability to independently prioritize and to function accurately and smoothly under
• Ability to maintain confidentiality regarding student and staff situations and sensitive
• school and district information.
• Must be willing to attend training throughout the school year at the Regional Service Center or at another campus, if requested to do so.
• Proven ability to work in a polite and friendly manner and relate to a variety of constituencies, including, but not limited to administrators, parents, teachers, students, other school staff, and school visitors.
• Must have proper, positive, and professional communication skills. This includes
• excellent verbal and written communication skills.
• Possesses excellent organizational skills.
• Such alternatives to the above qualifications as the district may find appropriate and acceptable.  

ESSENTIAL PERFORMANCE RESPONSIBILITIES:

• Greets parents and students and assists in the completion of all required enrollment documentation.
• Determines CIDOR/Proof of residency.
• Enters TREX for all incoming students, and fulfills TREX requests for withdrawn students.
• Enrolls students and accurately enters demographics in the student data system in a timely manner.
• Scans all related student documents into the student data system.
• Issues preliminary student schedule.
• Enters all schedules provided by the counselor.
• Secures proper documentation for withdrawals and enters data into the student data system.
• Follows up on leavers and documents proper leaver codes.
• Notifies student/teachers/Diags/LSSP’s of student schedule changes in a timely manner.
• Accurately enters transfer credits in a timely manner.
• Enters student coding such as special education, ESL, 504, at risk, and economically disadvantaged as directed and in a timely manner.
• Enters health records in a timely manner.
• Runs reports cards, progress reports, course completions, and assists with grades management as directed.
• Places and receives telephone calls, fields questions and records accurate messages.
• Greets students, parents, staff, and visitors in a pleasant and professional manner. This also includes; being open and respectful regarding all requests from staff, parents, students, and other stakeholders as needed.
• Compiles operational statistics and other data as assigned.
• Produce and submit internal reports, as assigned by the School Director and Executive Director of Instructional Operations in a timely manner.
• Performs such other tasks and assumes such responsibilities as the School Director may from time to time assign or delegate.
• Preparing and sending correspondence to parents as directed by the School Director.
• Prepares and provides the Executive Director of Instructional Operations with accurate and timely reports as directed.

NORMAL WORKING HOURS AND DAYS:

• Monday through Friday, during normal business hours.

AMERICANS WITH DISABILITY SPECIFICATIONS:

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell.  The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate.

EVALUATION:         

Performance of this job will be evaluated in accordance with procedures established by the

district on the evaluation of support personnel

This job description identifies general responsibilities and is not intended to be a complete list of all duties performed. This document is subject to change in response to student demographics, staffing factors, funding variables, modified operating procedures, program/curriculum changes, and unforeseen events.

Our client provides equal employment opportunities to all employees and applicants for employment and

prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex,

national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or

expression, or any other characteristic protected by federal, state, or local laws.

Job Types: Full-time, Exempt