Campus Registrar

Job Summary: 

To provide the necessary clerical responsibilities required for the administration of the school district in order to ensure the smooth, efficient operation of student enrollment and attendance for the school office.  The School Registrar is also responsible for improving communication and building a strong “home-school” partnership between the parents and the school that is consistent with the district's mission, vision, and objectives.

Duties and Responsibilities:  

1. Attendance & Withdraws:

• Make morning announcement at 9:45 a.m. for teachers to post attendance. 
• Work directly with staff responsible for student attendance and truancy responsibilities by providing data and reports as requested. 
• Post attendance for any substitutes that took attendance on paper attendance roster.
• Assist with entering data for ISS and OSS into discipline section of our student information system.
• Handle student withdrawals and conduct parent exit meetings.

2.  Parent Enrollment Liaison:

• Enroll new students throughout the school year. This involves handing out and explaining paperwork, contacting the bus barn about transportation and inputting all information into the computer as well as contacting other schools for information.
• Request student records through TREX for new student.
• Maintain student enrollment records for the campus throughout the school year. 
• Providing information to parents about the local school's procedures, instructional programs, and the names and roles of administrators and staff members.
• Communicate with parents regarding the online enrollment process and gathering missing documents to enroll. 
• Work closely with the Marketing team to ensure campus enrollment measurements numbers are being met. 
• Greet families and take care of the enrollment process for new kindergarten and preschool students.

3.  Compliance & Reporting

• Ensure on a daily basis that all incoming and outgoing TREX request are fulfilled for Campus. 
• Pull files for incoming request and scan documents to upload to TREX no later than 10 days from date of request.
• Upload PET file every Monday
• Handle any discrepancies on the report and report them to PEIMS Coordinator.
• Investigate and correct duplicate enrollment errors for assigned campuses PEIMS and PET submissions.  
• Investigate, report and correct PID errors for assigned campuses during all PEIMS and PET submissions.

4.  Front Office Support: Perform general tasks such as making copies, delivering papers / mail to staff mailboxes, answering phones and delivering messages as necessary, and checking students into and out of school.

• Fill in and assist other secretaries as needed; take care of attendance, lunch count and other duties assigned by the principal or associate principal.

5. Perform other duties as assigned 

Education:  High School Diploma or equivalent (G.E.D.) Associates Degree; preferred 

Work Experience:  One to three years previous work experience as, Business Coordinator, Attendance Clerk or PEIMS Specialist in an education environment.

Competencies:

To perform the job successfully, and individual should demonstrate the following competencies to perform the essential functions of this position:

• Problem solving - The individual identifies and resolves problems in a timely manner and gathers and analyses information skillfully.
• Interpersonal Skills – The individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
• Oral Communication – The individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conduct meetings.
• Bilingual proficiency in Spanish, with the ability to effectively communicate and provide support to a diverse workforce and community, is strongly preferred. 
• Written Communication – The individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• Planning/Organizing – The individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Quality Control – The individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability – The individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability – The individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Safety and Security – The individual actively promotes and personally observes safety and security procedures and uses equipment and materials properly.
  

Equipment Used

Microsoft Office, Excel PEIMS, TEAMS, proficient in typing, and file maintenance.

Working/Environmental Conditions/Mental Demands/Physical Demands:

Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements.  Ability to carry and/or lift less than 15 – 25 pounds.

PERFORMANCE EVALUATION: Job performance is evaluated according to policy provisions and contractual agreements.

 This job description identifies general responsibilities and is not intended to be a complete list of all duties performed. This document is subject to change in response to student demographics, staffing factors, funding variables, modified operating procedures, program/curriculum changes, and unforeseen events.

The foregoing statement describes the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.