Calvary Enrollment Coordinator

Primary Objective:

Our mission at Calvary Day School is to provide a Christ-centered educational experience for Birth – 12th grade through the development of the total student- spiritually, academically, socially, and physically.

Our vision is to cultivate in our students a lifelong passion to learn, lead, and serve through Christ-centered college-preparatory educational excellence. 

Calvary Day School offers a full menu of benefits employees are eligible to participate in immediately including medical, dental, and vision benefits, a 403(b) program with matching, paid time off, and lunch every day you are working. Visit this link to see the value of the total compensation package for a faculty member at Calvary Day School. 

Calvary Day School is seeking an Admissions Coordinator to work in our Admissions Department and report to our Director of Advancement. The Admissions Coordinator will be a full-time 12-month position working a 40-hour work from the campus of Calvary Day School. Regular attendance is an essential function of this job and candidates should possess a willingness to work irregular and flexible hours at times.

Essential functions may include any of the following duties, knowledge, and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties employees perform in this position. 

• Scheduling and organization of enrollment activities in collaboration with Calvary divisions, i.e. tours, assessment days, shadow days, open houses, new family events, parent preview days, etc.
• Respond to all inquiries (mail, email, phone, or in person) from prospective parents and students regarding admission to Calvary.
• Work collaboratively with a team to counsel and advise parents on every aspect of the admissions process, including application requirements, deadlines, academic programs, activities, and financial aid. 
• Arrange and schedule tours for prospective parents and assessment/shadow visits for prospective students. 
• Provide information about the school and its programs/activities to any/all appropriate individuals and institutions.
• Provide families with the necessary paperwork for admissions and financial aid and assist them as needed.
• Communicate with the Finance Specialist on families applying for financial aid.
• Effectively manage database of prospective students. 
• Send personal thank you cards to families for all stages of enrollment.
• Gather all needed information and recommendations - follow up with all inquiries from new and existing enrollment. 
• Manage admissions onboarding schedule and communication.
• Assist with campus tours as needed.
• Perform other duties and responsibilities as assigned.

Calvary Day School faculty and staff are responsible for modeling the core values of the organization through words and actions. The Admissions Coordinator will accomplish this in some of the ways below and is encouraged to introduce other methods of driving the values and mission of Calvary:

Embrace Christ-Centered Values:

Integrate Christian principles into the handling of every new family in introduction phone calls and meetings, exemplifying Christ's teachings.

Foster an environment rooted in faith, love, and biblical principles.

Pursue Excellence:

Dedicate yourself to a high level of accuracy and effectiveness remembering we are modeling Christ and preparing students for life in every example we portray.

Uphold the highest standards of integrity, excellence, and continuous improvement.

Nurture Development:

Recognize each family and student's unique spiritual, academic, social, and physical gifts leading them to explore development in the school.

Create a working environment that encourages growth and exploration.

Model Servant Leadership:

Exemplify servant leadership principles to students, staff, and families.

Provide opportunities in Admissions for service and witnessing, instilling a sense

of responsibility and humility.

Cultivate Relationships:

Foster a culture of empathy, fellowship, and respect among students, staff, and parents.

Prioritize healthy, meaningful relationships as the foundation of spiritual growth and discipleship.

Radiate Joy:

Infuse joy into the working environment through gratitude, smiles, and laughter.

Celebrate character and achievements, choosing joy daily as a testament to God's blessings.

QUALIFICATIONS: To perform this job successfully, this individual must be highly relational and able to perform each essential duty with excellence.  

Candidates should possess a deep commitment to our Christian values, with a demonstrated ability to integrate faith seamlessly into their work daily. 

A successful candidate will have a Bachelor's degree and 1-2 years of experience, preferably in an education environment.

Effective verbal and written communication skills, empathy, and the ability to cultivate meaningful relationships with families and students are crucial. 

Demonstrated competency in decision-making, listening and interpersonal skills, results-driven mindset, and the ability to multitask and stay organized.

Strong planning and people reading skills to recruit and retain a diverse student body with mission-fit families.

Willingness to guide others and provide ongoing support as they make important decisions taking care to keep pertinent information confidential. 

Candidates should be well-versed in the use of technology and open to incorporating AI-driven tools into their daily work practices. Experience with Google Workspace products and an applicant tracking system or learning management system is preferred.

At Calvary, we seek faculty members who participate in and view academic advisement as a means to guide students toward excellence but also as an opportunity for spiritual mentorship, contributing to the development of each student spiritually, academically, socially, and physically. This position may have the opportunity to lead a small group of students through advisement and spiritual growth every week. 

Physical Requirements

In compliance with ADA requirements, we will make reasonable accommodations for the known disability of an otherwise qualified applicant.

Additional Responsibilities & Information

The statements in this job description are intended to represent the key duties, essential nature, and level of work being performed.  They are not intended to be all responsibilities or qualifications of the job. A current background check and drug screen will be required for employment.

Calvary Day School stands against racial, gender, and ethnic discrimination and affirms the intrinsic worth of every person because the Bible teaches that every individual is made in the image of God. While the ministerial exception doctrine provides an exemption from federal employment discrimination laws in hiring and retention, Calvary Day School hires faculty and staff based on the above requirements and follows procedures and policies to prevent and deal with employment discrimination. Calvary Day School leverages the oversight of the Board of Trustees to ensure good policies and practices are followed by the school administration. 

We value and honor our talented faculty and staff who meet the job qualifications and desire to share their faith and belief in Jesus Christ as their personal Lord and Savior. We look forward to leading the way in valuing and honoring individuals of every race, gender, and ethnicity.