Address
Form of workBuyer I: $61,839.00 - $92,759.00 Annually
Buyer II: $68,178.00 - $102,266.00 Annually
Upcoming Increases:
5% increase on June 21, 2024
5% increase on June 20, 2025
The City of Anaheim Finance Department seeks a Buyer I or II to support the operations of the Purchasing Division. The Buyer performs a variety of professional level duties involved in the cost effective procurement of quality services, equipment, and supplies as required and requisitioned by City departments. Buyers will frequently utilize the City's financial software system and PlanetBids website, assist internal customers with questions regarding purchasing policies, and prepare and issue purchase orders, master agreements, and contracts.
Candidates must possess a minimum of one (for Buyer I) or two (for Buyer II) years of responsible professional buying and purchasing experience supplemented by a bachelor's degree from an accredited college or university with major course work in purchasing, materials management, accounting, business administration, public administration, or a related field. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying. Designation as a Certified Public Procurement Buyer (CPPB) is desirable.
The anticipated salary offer to candidates will range between $61,839 - $85,029 (Buyer I) and $68,178 - $93,744 (Buyer II) annually. Depending on the selected candidate's qualifications and further approvals, the city may consider offers up to $92,759 (Buyer I) and $102,266 (Buyer II) annually. The City offers excellent benefits - please visit www.myanaheimbenefits.com for more details.
DISTINGUISHING CHARACTERISTICS:
The Buyer I is the entry-level class, while the Buyer II is the full journey-level class within the Buyer series. Employees within the Buyer II class are distinguished from the Buyer I by the performance of the full range of duties as assigned. Employees at the Buyer II level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in the Buyer II class are flexibly staffed and are normally filled by advancement from the "I" level or when filled from the outside, require prior related experience. Advancement to the "II" level is based on management judgment and/or certification or testing that validates the performance of the full range of job duties.
The department has sole discretion to appoint at either level. The two classes are distinguished by level of experience required. In proportion to candidate's level of qualifications, consideration will be given at the appropriate level.The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Purchase supplies, services, and equipment using an electronic automated purchase requisition system; instruct departments in the proper use of the system; review and process requisitions; review, develop, revise, recommend changes to, and prepare requests for quotations; prepare and issue purchase orders, master agreements, and contracts.
Review, develop, revise, recommend changes to, and prepare specifications for the bid process; solicit bids; conduct pre-bid meetings and on-site job walks with bidders; draft and issue addenda to bids; review bids for compliance; evaluate and recommend award of bid; assist in the development of contracts issued as a result of sealed bids; compile, revise, and prepare staff reports for council action to award bids to vendors.
Maintain contact and negotiate prices, terms, and delivery with vendors; keep informed of new products; develop new sources of supply; meet and confer with vendors to resolve issues; evaluate vendor performance.
Coordinate activities with other City departments, outside agencies, and vendors; consult with departmental representatives relative to purchasing needs, procedures, and complaints; ensure purchasing practices are in compliance with legal, professional, and City charter requirements; instruct employees on the proper use of automated purchase requisition system; develop, arrange, and conduct training for employees on purchasing policies, procedures, and technical aspects.
Resolve accounting and receiving discrepancies; process claims with vendors for damaged materials; monitor invoices for accuracy; obtain credits where appropriate.
Remain current on new products, technological changes, and supply and price fluctuations; review new products, services, and supplies.
Prepare and maintain analytical and narrative reports relative to assigned area of responsibility.
Perform related duties as required.
Experience and Education: One year (for Buyer I) or, at least, two years (for Buyer II)of responsible professional buying and purchasing experience supplemented by a bachelor's degree from an accredited college or university with major course work in purchasing, materials management, accounting, business administration, public administration, or a related field. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.Knowledge of: Basic operations, services, and activities of a purchasing program; commodity markets, marketing practices and commodity pricing methods; modern and complex principles, procedures, methods and legal requirements of purchasing; methods and practices used in competitive bidding; current market conditions, trends and sources of supply; accounting and receiving principles; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases; pertinent federal, state and local laws, codes and regulations.
Ability to: Review purchase requisitions and effectively purchase a variety of supplies, equipment, and services; analyze and evaluate product and price variables; prepare accurate and legally correct specifications and contracts; prepare clear and concise reports including sound recommendations; interpret and explain City purchasing policies and procedures; instruct employees on, and effectively use an automated purchase requisition system; evaluate specifications prepared by departments for accuracy and appropriate content; evaluate bids and make sound recommendations for award; exercise sound judgment and deductive reasoning; conduct research and prepare analytical and narrative reports; operate office equipment including computers and supporting word processing, spreadsheet, and database applications; work independently in the absence of supervision; understand and follow oral and written instructions; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.
License/Certification Required: Possession of an appropriate, valid driver's license. Designation as a Certified Public Procurement Buyer (CPPB) is desirable.
IMPORTANT APPLICATION INFORMATION AND INSTRUCTION
Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the next review of applications is on Friday, January 12, 2024 at 5:00PM.Applicants are encouraged to apply early. Applicants that apply after the next review date are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.
The selection process will consist of a minimum of skills examination and oral interview.
The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.
Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.
Equal Opportunity Employer
Employment Type: Full Time
