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SalaryTo perform day-to-day record keeping functions, accounting functions, administrative details and follow-up functions to assist the Executive Director in meeting and administrative needs of the community in accordance with current federal, state and local standards.
ESSENTIAL FUNCTIONS:
Job Functions:
- Supervise and direct reception staff and van driver.
- Maintain employee files; start new files containing all necessary forms to be in compliance with state regulations and determine that all areas are properly completed.
- Maintain files on employee medical insurance.
- Responsible for payroll processing, including maintaining record of employee sick and vacations time.
- Process all necessary forms for drug screening, background checks and abuse register checks of prospective employees.
- Research any questions regarding personnel and human resources.
- Maintain resident’s admission and discharge documentation, including the necessary documentation and forms required for LTC insurance residents.
- Update and maintain current file of community Policies and Procedures.
- Works with Executive Director regarding completion of local, county, state and federal agency reports. Prepares weekly and monthly reports such as rent-rolls, keyfactor reports, management reports, etc….
- Maintain updated records of all Certificate of Insurance.
- Serve on and participate in various committees in and outside the Community as appointed by the Executive Director.
- Assists Executive Director in explaining expense and revenue variances and keeps spend-down sheets on certain general and administrative expenses.
- Responsible for accurate resident billing in Vitals and monitoring of aged receivables and collection procedures.
- Maintain professional competence and keep abreast of changes in administrative procedures through attendance and participation in education programs, workshops, seminars and training programs.
- Participate as a Manager on Duty during assigned weekends.
Qualifications:
- Must be 18 years of age or older
- Completion of secondary education and at least two years of undergraduate studies, preferably in business administration or previous experience in an administrative capacity and bookkeeping and accounting practices.
- Must have knowledge of office machines and equipment and be computer literate.
- Must read, write, speak and understand English.
- Must have satisfactory credit check.
- Previous experience or completion of appropriate training program.
- Patience, tact, enthusiasm and positive attitude toward the elderly.
- Must have upper body strength adequate to bend, lift, shift, move, and/or assist in moving articles of more than twenty-five pounds.
- Must be able to squat, reach and stretch without distress. Must be able to tolerate extended periods walking, standing.
