Business Administrative Assistant

URIEL PHARMACY

BUSINESS ADMINISTRATIVE ASSISTANT

Are you an organizational ace with a keen eye for details in all that you do? As a natural leader, you proactively engage and assist when needed, as well as communicate effectively across teams! For those with exceptional time management, who are deeply aware of how to maximize their own capacity, and believe there is a "yes and" attitude to everything, including learning, we want to talk to you!

Our ideal Business Administrative Assistant is:

• A Self-Starter: In any office, you are a driven, purposeful Swiss army knife. With verve and energetic enthusiasm, you intuitively balance detailed tasks with overarching office priorities, anticipating needs before they arise. Proactivity, adaptability, and tech-savviness are the hallmarks of your time management and sense of urgency.
• A Well-Rounded Expert: Your skill in handling a range of responsibilities is defined by a strong commitment to detail, organization, and efficiency. You meet challenges with a methodical, big-picture view and practiced precision.
• Emotionally Mature: Your professionalism is marked by a fine-tuned balance of engagement and objectivity. You're a skilled communicator, steering clear of office politics while safeguarding confidential information. Your service-minded approach supports both your team and clients, balancing attentiveness with discernment, while fostering a supportive, collaborative environment.

Our Business Administrative Assistant will thrive by adeptly handling details, demonstrating a balanced approach, and being a flexible, system-savvy professional. Confident under C-suite leadership, you're ready to take on multifaceted challenges with a continuous learning mindset.

RESPONSIBILITIES

• Owns bookkeeping activities, including reconciliations, book closings (monthly, quarterly, and yearly), accounts receivable/accounts payable, and invoice management
• Creates and distributes monthly financial reports
• Owns and manages payroll
• Owns administrative duties, such as monitoring and managing company subscriptions and system licenses
• Owns and oversees office operations, including facility and contractor management, coordinating and communicating IT's monthly onsite visits, and representing the company to onsite guests
• Works directly with and supports the COO/Integrator
• Organizes team and company events, including company lunches.
• Provides support on projects as needed, including roles in research and development and other administrative tasks
• Handles Human Resources activities, such as managing employee records, occasionally negotiating benefits, maintaining the employee handbook, and processing onboarding paperwork
• Skillfully addresses minor employee issues by identifying the proper channels and action steps, directing them to appropriate management

*This is a full-time, in-person position operating out of East Troy, WI. *

QUALIFICATIONS

Required

• 3-5 years bookkeeping and financial management experience
• 3+ years in Administrative Assistant or similar role, with demonstrated administrative experience in environments of 10+ employees
• Strong Microsoft 365 Suite and computer skills
• Strong attention to details
• Excellent interpersonal skills

Preferred

• Associate degree or certification in bookkeeping
• Small business experience
• Experience with Business Central system

Desired

• Experience with EOS or a similar business operating system
• Interest in homeopathic remedies

THE COMPANY - Uriel Pharmacy

Have you ever been able to say, "my office is in a barn"? Welcome to Uriel Pharmacy, located on a 4-acre farm just outside East Troy, Wisconsin. Here, we manufacture homeopathic, anthroposophical, and natural remedies, serving both businesses and consumers through physicians, clinics, and directly via our website. We are an entrepreneurial company that operates on the EOS business management approach. Uriel Pharmacy is a growing company with a bright future, and we are looking for you to grow with us!

WHY WORK WITH URIEL PHARMACY

• Young, growing company that allows you to learn many different things!
• As we grow, we create more opportunities!
• We invest in our teams continued learning and growth
• Pleasant and colorful office space that makes a great first impression
• We are unionized
• We are open to ideas and inspired by our team
• We tackle challenges head-on and foster a culture of proactive problem-solving
• We support and challenge our team to grow!
• We are a part of something that is bigger than ourselves - we help people every day!

CORE VALUES

• See The Big Picture
• Communication
• Follow-Through
• Problem-Solving Initiative
• Quality Awareness
• Service
• Verve

Benefits: Medical, Dental, Vision, 401(k), 2 Weeks Paid Time Off (Increases to 4 Weeks after 2 Years), Paid Lunch Break, Monthly Staff Discounts and Free Products

Salary: $70,000 - $90,000 + bonus potential

Join Uriel Pharmacy, where nurturing health extends from our products to our team. Apply today!