Bulk Wine Administrator - Ripon

At The Wine Group we are passionate about our people, our future and our wine. We are America’s second largest wine producer by volume with over 1,200 employees globally across 12 locations in California, New York, and Australia. We are proud to be responsible for many of America’s most beloved wine brands, including Cupcake, Franzia, Chloe, Concannon, Benziger, Imagery, AVA Grace, 7 Deadly, and more. We are dedicated to our culture built on values like entrepreneurialism, innovation, social responsibility, and stewardship. To learn about us and our career opportunities, check us out at www.thewinegroup.com and then come join the exciting journey at The Wine Group.
JOB SUMMARY
The Bulk Wine Specialist is responsible for providing administrative support and coordination for Bulk Wine Procurement, Sales, Planning, Winemaking staff, Finance and Logistics. Typical duties included day-to-day tracking of inventory, purchase order entry, coordinating wine movements, coordinating, and tracking samples, overseeing purchases and domestic sales from inception to delivery, ensuring that brokers, vendors, and customers deliver/receive product as per agreement. Create and maintain detailed historical files related to Bulk Wine Purchases, Sales and Sample Approvals and Rejections. This role is eligible for a hybrid work week (minimum 1 day per week in the Ripon office). Part-time/Day shift: Monday through Friday, 4 – 5 hour flex between 8am - 5pm.
ESSENTIAL FUNCTIONS

• Create Purchase Orders/Bulk Wine Transactions.
• Internal/External PO distribution and archiving.
• Support sales process, customer management and logistics.
• Oversee and track wine sample requests, internal routing, and approvals.
• Oversee the timing and volume of wine deliveries/shipments with Logistics.
• Resolve document, invoicing, receiving, and shipping Bulk Wine issues.

OTHER FUNCTIONS

• Manage, distribute, and maintain archives of Bulk Wine reports and transactions.
• Audit Import Container schedule to ensure Bottling Schedule requirements are met.
• Other clerical and administrative duties, including but not limited to, file maintenance, department correspondence, mail, etc.
• Other report creation based on Bulk Wine and Logistics data, as needed.
• Attend Broker, Vendor or Logistics meetings as required.
• This job description reflects management’s assignment of general functions; it does not restrict the tasks that may be assigned.

QUALIFICATIONS

• 1-3 years of experience with administrative/receptionist role.
• Must possess advanced keyboard and personal computer skills (Proficient in Word, Excel, Outlook. Experience with SharePoint is desired).
• Proficiency using and creating Pivot Tables, 1 and 2-Way Data Tables and Functions. Experience using Macros preferred.
• Ability to work under general supervision; must be adept at handling multiple assignments in a timely manner while meeting assignment deadlines.
• Sound interpersonal skills, including the ability to listen, resolve problems, deal with unresolved issues, delays, and unexpected events, while effectively communicating and maintaining rapport with employees.
• Ability to use discretion and handle sensitive and confidential information.
• Excellent organizational and interpersonal skills with attention to detail.
• Provide good verbal and written communications to all levels of management, both internally and externally.
• Prioritize while able to adapt to changing priorities.
• Work independently within set guidelines.
• Demonstrated reliability and punctuality, work effectively in team/crew environment, adherence to all safety regulations and operating procedures.

PHYSICAL DEMANDS

• Position operates in a professional office environment.
• While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle or feel; reach with hands and arms; talk or hear.
• Must be able to sit for long periods of time.
• Ability to lift 40 pounds.

COMPENSATION

• Hourly Pay Range Posted: $23.77 - $35.65/hr.
• Actual compensation will be based on factors such as experience; skills, knowledge, and abilities; education; and other position related factors.

At The Wine Group, we are proud to be an equal opportunity employer and we are committed to an environment of mutual respect, diversity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.
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