Budget & Finance Project Manager

This recruitment is open until filled.

The first review of applications is anticipated to occur on or aroundNovember 8, 2023. Subsequent reviews may be conducted until sufficient applications are received to meet business needs. Early submissions are encouraged.

The City of Oxnard's Public Works Department, Special Districts Division, is searching for a Budget & Finance Project Manager who is an excellent communicator, well organized, and has strong attention to detail. The ideal candidate will have experience in budget development and financial analysis and will be responsible for principles, methods and practices of municipal finance, budgeting and accounting.

WHAT YOU'LL DO:

• Contribute to the maintenance and analysis of assigned accounts and other account subsystems such as accounts payable, accounts receivable, payroll, inventory, grants, fixed assets and revenues

• Interpret and apply federal, state and county laws, regulations, and policies related to governmental accounting practices and generally accepted accounting principles

• Post, balance and reconcile accounts and analyze budget transactions

• Schedule tasks to meet established fiscal deadlines; coordinate financial related matters; provide training and guidance as necessary

• Contribute to the preparation of the Division's annual budget and assist in the year-end budget analysis

• Conduct comprehensive financial analyses including development of recommendations for budget adjustments as necessary

• Assists in reviewing data and research related to Council agenda staff reports

• Analyze Division budgets for compliance with financial guidelines and City Policies and Procedures

• Gathers and analyzes data on existing programs; performs complex statistical analysis, conducts surveys and prepares proposals, including financial policy and procedure requirements

Payroll/Classification Title: Administrative Services Analyst, Senior

SUPERVISION EXERCISED / SUPERVISION RECEIVED:

Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of any unusual or irregular issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management. Supervises paraprofessional staff and less than two professional staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.

DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Analyst in that it performs advanced professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration. May lead professional level staff and may serve as a designated subject matter expert.
WORK SCHEDULE: The normal work week is Monday through Thursday 7:30am to 5:00pm and alternating Fridays 7:30am to 4:00pm. Depending on the area of assignment staff may be assigned to a shift that is outside the standard work hours. This position may be required to be available for additional hours in response to peaks in workloads and changes in department needs.

(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)

Performs advanced professional financial, managerial and/or operational analysis work; supervises and oversees paraprofessional and professional staff in assigned area; may assist in training staff and serving as a lead worker

Provides programs management in assigned area; provides analytical support and coordination of special projects, as assigned.

Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations.

Gathers information, analyzes and compiles data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, and databases.

Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.

Performs other duties of a similar nature and level as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Positions assigned to fiscal analysis may be responsible for:

Providing accounting, budget, financial management and financial reporting/analysis in accordance with Generally Accepted Accounting Principles (GAAP);

Researching discrepancies and reconciling funds and accounts;

Preparing financial reports;

Analyzing and forecasting expenses and revenues

Reviewing and approving requisitions

Overseeing daily operations, initiative or projects;

Lead project development, design, coordinate and implement programs;

Preparing cost estimates, forecasts, financial analyses and financial statements;

Preparation of the CAFR, including financial statements and schedules;

Preparing and coordinating annual budget preparation;

Assisting customers with financial and accounting issues;

Recommends policies and procedures;

Serves as second level of approval for expenditures, budget requests and support documentation.

Positions assigned to management analysis/program administration may be responsible for:

Perform professional advanced journey-level analysis policy support and program/project administration;

Lead project development, design, coordinate and implement programs;

Manage projects;

Conduct financial analyses

Administer contracts;

Prepare agenda items for City council and other boards and commissions;

Compile and analyze data;

Prepare complex reports;

Represent the city in professional meetings and/or with other agencies;

Write grant applications; conduct surveys;

Recommend policies and procedures;

Participate in the design of new and revised programs, systems, procedures and methods of operations;

Coordinate and review transactions;

Plan and coordinate safety programs and emergency plans, as assigned;

Perform injury/accident investigations, as assigned;

Assist with deterring reasonable accommodations, as assigned.

The following are the minimum qualifications necessary for entry into the classification:

EDUCATION:

• Bachelor's degree in business administration, finance, accounting or related field

EXPERIENCE:

• Three (3) years of journey-level professional experience in area of assignment

LICENSING/CERTIFICATIONS:

• None required

OTHER REQUIREMENTS:

• Must be able to effectively communicate in English, both orally and in writing

APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs on-line application.

• Complete and submit responses to the supplemental questions, if required.

• Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Public Works Department, Special Districts Division.

Selected candidate(s) must pass a thorough background investigation.

UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid Manager's Association (OMMA).

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12 month probationary period.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.

REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify

If you have any questions regarding this recruitment, please contact Vivian Morales at vivian.morales@oxnard.org or (805) 200-5458.

NOTE:The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. Employment Type: Full Time