Address
Form of workSalary: $47,472.00 - $52,219.20 Annually
Location :Allegheny County, PA
Job Type: Civil Service Permanent Full-Time
Job Number: CS-2023-69860-L0331
Department:Local Government
Division: HS Allegheny Co Spt Ad
Opening Date: 11/30/2023
Closing Date: 12/13/2023 11:59 PM Eastern
Job Code: L0331
Position Number: Multiple positions may be filled from this posting.
Union: Non Union
Bargaining Unit: LG
Pay Group: LG
Bureau / Division Code: 88215000
Bureau / Division:Allegheny County Administrative Support
Worksite Address: One Smithfield Street
City: Pittsburgh, Pennsylvania
Zip Code: 15222
Contact Name: Serena Malahoo
Contact Phone: 412.350.6419
Contact Email: serena.malahoo@alleghenycounty.us
THE POSITION
Are you someone who takes pride in their hard work, has a passion for excellence, and possesses a sharp analytical mind? The Allegheny County Department of Human Services is in search of individuals for our Budget Analyst 1 positions who have a deep understanding of the principles and practices of public finance, with a special focus on budgetary procedures, practices, and objectives. If you believe you have what it takes, we would be delighted to welcome you to our team of committed individuals!
DESCRIPTION OF WORK
As the Budget Analyst 1, you will play a crucial role in maintaining communication with Department of Human Services (DHS) contractors and providers, as well as other areas within Allegheny County and DHS. Your primary responsibility will be to gather necessary fiscal and non-fiscal organizational and provider data, perform budgetary and financial functions, and carry out additional related duties. Your ultimate goal will be to ensure timely payment to DHS contractors and providers throughout the fiscal provider's life cycle. In addition to your primary responsibilities, you will also be required to liaise with fiscal and operating officials to obtain information or to explain well-established policies, procedures, principles, and precedents. You will be responsible for updating and inputting relevant invoice, budget, and provider information into various systems. You will also review allocation summaries and work with providers to complete the budgeting process to effect contracts.
Work Schedule and Additional Information:
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
Other Requirements:
Legal Requirements:
How to Apply:
Veterans:
Telecommunications Relay Service (TRS):
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
You may only apply/test once for this posting. Your results will be provided via email.
Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.
01
How many years of full-time technical level or higher experience in technical budget administration work do you possess?
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03
How much undergraduate college coursework have you completed?
If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visit and click on Other Information.
04
How much graduate coursework have you completed in accounting, finance, business administration, or closely related area?
If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visit and click on Other Information.
05
You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your educational background to the position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.
Read each category carefully. Determine and select which "Level of Performance" most closely represents your highest level of education. List the training source(s) from your education sections of the application where you gained this experience/training. The "Level of Performance" you choose for each work behavior must be clearly supported within the description of the education information entered in your application or your score may be lowered. If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.
If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
If you have general questions regarding the application and hiring process, please refer to our
06
WORK BEHAVIOR 1 - Written Communications
Prepares emails and letter correspondence; prepares contract documents, contracts and contract amendments; and prepares expense and revenue reports.
Levels of Performance
Select the "Level of Performance" which best describes your claim.
07
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
08
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
09
WORK BEHAVIOR 2 - Maintaining Data
Maintains electronic and physical files to ensure budgetary information is up-to-date; creates Excel spreadsheets and updates records to use in budgetary processes; and generates reports and records.
Levels of PerformanceSelect the "Level of Performance" which best describes your claim.
Location :Allegheny County, PA
Job Type: Civil Service Permanent Full-Time
Job Number: CS-2023-69860-L0331
Department:Local Government
Division: HS Allegheny Co Spt Ad
Opening Date: 11/30/2023
Closing Date: 12/13/2023 11:59 PM Eastern
Job Code: L0331
Position Number: Multiple positions may be filled from this posting.
Union: Non Union
Bargaining Unit: LG
Pay Group: LG
Bureau / Division Code: 88215000
Bureau / Division:Allegheny County Administrative Support
Worksite Address: One Smithfield Street
City: Pittsburgh, Pennsylvania
Zip Code: 15222
Contact Name: Serena Malahoo
Contact Phone: 412.350.6419
Contact Email: serena.malahoo@alleghenycounty.us
THE POSITION
Are you someone who takes pride in their hard work, has a passion for excellence, and possesses a sharp analytical mind? The Allegheny County Department of Human Services is in search of individuals for our Budget Analyst 1 positions who have a deep understanding of the principles and practices of public finance, with a special focus on budgetary procedures, practices, and objectives. If you believe you have what it takes, we would be delighted to welcome you to our team of committed individuals!
DESCRIPTION OF WORK
As the Budget Analyst 1, you will play a crucial role in maintaining communication with Department of Human Services (DHS) contractors and providers, as well as other areas within Allegheny County and DHS. Your primary responsibility will be to gather necessary fiscal and non-fiscal organizational and provider data, perform budgetary and financial functions, and carry out additional related duties. Your ultimate goal will be to ensure timely payment to DHS contractors and providers throughout the fiscal provider's life cycle. In addition to your primary responsibilities, you will also be required to liaise with fiscal and operating officials to obtain information or to explain well-established policies, procedures, principles, and precedents. You will be responsible for updating and inputting relevant invoice, budget, and provider information into various systems. You will also review allocation summaries and work with providers to complete the budgeting process to effect contracts.
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch.
- Allegheny County offers a complete and awesome benefit package.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
- One year of experience in technical budget administration work; and such training as may have been gained through graduation from a four year college or university; or
- Any equivalent combination of experience and training.
Other Requirements:
- You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
- Hiring preference for this vacancy will be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
- You must be able to perform essential job functions.
Legal Requirements:
- A conditional offer of employment will require a drug screening.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and Local Government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
- Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
- Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
- Your score is valid for this specific posting only.
- You must provide complete and accurate information or:
- your score may be lower than deserved.
- you may be disqualified.
Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.
01
How many years of full-time technical level or higher experience in technical budget administration work do you possess?
- 5 years or more
- 4 years but less than 5 years
- 3 years but less than 4 years
- 2 years but less than 3 years
- 1 year but less than 2 years
- Less than 1 year
- None
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03
How much undergraduate college coursework have you completed?
If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visit and click on Other Information.
- 120 credits or more
- 90 but less than 120 credits
- 60 but less than 90 credits
- 30 but less than 60 credits
- 15 but less than 30 credits
- Less than 15 credits
- None
04
How much graduate coursework have you completed in accounting, finance, business administration, or closely related area?
If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visit and click on Other Information.
- 30 credits or more
- 15 but less than 30 credits
- Less than 15 credits
- None
05
You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your educational background to the position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.
Read each category carefully. Determine and select which "Level of Performance" most closely represents your highest level of education. List the training source(s) from your education sections of the application where you gained this experience/training. The "Level of Performance" you choose for each work behavior must be clearly supported within the description of the education information entered in your application or your score may be lowered. If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.
If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
If you have general questions regarding the application and hiring process, please refer to our
- Yes
06
WORK BEHAVIOR 1 - Written Communications
Prepares emails and letter correspondence; prepares contract documents, contracts and contract amendments; and prepares expense and revenue reports.
Levels of Performance
Select the "Level of Performance" which best describes your claim.
- A. I have experience preparing contract documents, contracts, and contract amendments; and preparing expense and revenue reports. I was responsible for the COMPLETE document.
- B. I have experience preparing PORTIONS OR SECTIONS of contract documents, contracts, and contract amendments; and preparing PORTIONS OR SECTIONS of expense and revenue reports. I was NOT responsible for the complete written document.
- C. I have experience preparing emails and letter correspondence.
- D. I have successfully completed college-level coursework related to technical writing, report writing, or non-fiction writing.
- E. I have NO experience or training related to this work behavior.
07
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
- The name of the employer(s) where you gained this experience
- The types of written communications for which you were responsible
- Your level of responsibility related to written communications
08
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
- College/University
- Course Title
- Credits/Clock Hours
09
WORK BEHAVIOR 2 - Maintaining Data
Maintains electronic and physical files to ensure budgetary information is up-to-date; creates Excel spreadsheets and updates records to use in budgetary processes; and generates reports and records.
Levels of PerformanceSelect the "Level of Performance" which best describes your claim.
- A. I have experience maintaining electronic and physical files to ensure budgetary information is up-to-date; creating Excel spreadsheets and updating records to use in budgetary processes; and generating reports and records.
- B. I have experience maintaining electronic and physical files to ensure budgetary i...
