Branch Administrator / Assistant

HEPACO is the premier environmental and emergency services company in the Eastern United States with coverage across 40+ regional locations. We specialize in emergency response, remediation, and industrial, marine, and waste services. HEPACO services a multitude of industries including transportation, utilities, energy, environmental consultants, industrial facilities, terminals, environmental service companies, general contractors, property owners, and the public sector through our Environmental and Remediation Services divisions.

We're seeking a Branch Administrator / Assistantin our GRIFFITH, IN/CHICAGObranch. This position is customer service driven and responsible for smooth communications between the branch office, customers and suppliers. Additionally, this role is responsible for coordination and oversight of administrative activity related to branch personnel, projects and operations. The ideal candidate will be a self-starter with excellent organizational skills, who enjoys performing a variety of day-to-day administrative duties.

Essential Functions:

• Provide general administrative support for the branch team and leadership
• Accurately and efficiently prepare branch timesheets, expense reports, and general labor/workforce reporting
• Assist with required project/contract compliance recordkeeping and reporting activities
• Coordinate billing and accounts receivable activities for the branch
• Assist with activities and reporting related to branch inventory management
• Arrange travel and special events
• Other duties as required

Knowledge/Skills/Abilities:

• High School Diploma or GED
• Two (2) years’ experience in an office setting
• Previous experience with government (NY State) contract administration strongly preferred
• Must be customer service driven and detailed oriented
• Able to work flexible hours as necessary
• Excellent organizational skills with ability to work with minimal direction, multi-task and meet deadlines
• Strong written and verbal communication skills
• Strong computer skills, including proficiency with Microsoft 365 suite
• Experience with CostPoint and/or OnBase a plus

Be a part of the HEPACO Difference!

• Weekly pay, competitive PTO program and company-paid holidays
• Medical, Dental, Vision, Life & Disability insurance options
• 401k plan with company matching contributions
• Tuition assistance & professional development programs
• Wellness benefits and LifeMart employee discount program

HEPACO is an equal opportunity employer. We do not discriminate against applicants due to race, ancestry, color, sexual orientation, gender identity, national origin, religion, age, physical or mental disability, veteran status, or on the basis of any other federal, state/provincial or local protected class.

HEPACO participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. / HEPACO participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE.UU.