Branch Administrator

Essential Job Functions

• Provide general administrative support to the Site.
• Perform general accounting functions including billing, A/R, new account setup and job costing.
• Monitor all incoming invoices and ensure proper coding for payables process, contact vendors when invoices are late to ensure proper payment during month expense was incurred.
• Gather semi-monthly timesheets from employees.
• Distribute paychecks to Branch employees.
• Complete work orders received from customers and provide follow up when completed.
• Order office supplies and office equipment (laptop, cell phone, etc.) for the Branch through appropriate vendors.
• Run and enter annual inventory of all locations.
• Keep all subcontractor contracts and insurance up to date.
• Profit and Loss report running and auditing.
• Complete special projects as needed.
• Provide month-end financial closing support including tracking of revenue/costs and communication with regional controller.
• Track data and communicate findings with management team.

***Job duties or responsibilities may be modified as needed to reflect changing priorities and/or work conditions with ABM.

Minimum Requirements:

• Bachelor's degree preferred.
• 1-3 years of bookkeeping experience required.

Preferred Qualifications:

• Must have strong MS Word and Excel knowledge, as well as ability to learn proprietary software.
• Industry experience preferred but not required. Must be flexible and be able to multi-task.
Must have strong communication skills and be able to write business correspondence.

ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation)