AddressVac-Tech, a Busch Vacuum company, is a leading re-manufacturer of vacuum pumps, for use in industries such as semiconductor manufacturing, food processing, metallurgy, biomedical, and material handling.
We have an immediate direct-hire opportunity open for an Office Administrator/Bookkeeper at our service center in Phoenix, Arizona.
The Office Administrator/Bookkeeper is responsible for maintaining accurate financial records, including accounts payable, accounts receivable, and general ledger activities, as well as performing office administration duties for a small business.
If you are an experienced bookkeeper with experience in a small business environment, apply NOW for an opportunity to find out why Vac-Tech is an amazing place to work!
Job Responsibilities
- Bookkeeping: Manage and maintain accurate financial records for all financial transactions, including accounts payable, accounts receivable, and general ledger activity
- Monthly Closing:prepare trial balance and reports for the monthly closing process
- Bank Reconciliation: Prepare monthly bank and credit card reconciliations to ensure accurate and up-to-date financial information.
- Purchasing: Prepare purchase orders for inventory items
- Expense Management: Ensure timely payment of all outstanding invoices and expenses and monitor and control expenses to align with budgetary constraints.
- Customer and Vendor Maintenance: update and coordinate all vendor and customer setup processes.
- Payroll Processing: coordinate with Corporate Payroll processing as needed.
- Tax Compliance: maintain W9 and 1099 information for suppliers as required, as well as requesting and keeping sales tax exemption certificates up to date.
- Financial Liaison: provide financial analysis and support as required and coordinate with the corporate Finance office on all financial-related issues.
- Travel and Expense Reports: review and approve all employee expense reports.
- Office Administration: oversees telephone services and mail distribution, office supplies and files, facilitates maintenance of office equipment, maintains office supplies and performs other related duties as assigned.
Required Experience
- Proven bookkeeping experience
- Preference for experience in a small business environment
- Solid understanding of basic bookkeeping and accounts payable and receivable principles
- Data entry skills and proven ability to post and manage financial transactions.
- High degree of accuracy and attention to detail
- Customer service orientation
- Computer Skills: Proficient in Microsoft Office and QuickBooks: Required
- High School Graduate or General Education Degree (GED): Required
- Associate’s Degree: Preferred
Personal Qualifications
- Must be detail-oriented and work with a high degree of accuracy
- Must be organized, able to multitask, and work well under pressure
- Must possess a high degree of honesty, integrity and responsibility
- Must be self-motivated and dependable
- Must possess good interpersonal and leadership skills
- Must possess strong written and oral English communication skills
Job Requirements
- Ability and willingness to pass a 10-panel drug screen and a 7-year criminal history check
- Work Schedule: M-F 8 am to 430 pm
Physical Requirements
- Frequent standing, walking, sitting, and communicating
- Occasional reaching outward and/or above the shoulder, and lifting/carrying/pushing pulling up to 10 lbs
- All applicants must be able to hear and see audible and visual alarms and must be able to wear all required personal protective equipment when visiting the shop floor
Why work for Busch Vacuum?
As diverse and boundless as the world of vacuum is, so are the jobs and tasks at Busch. From machinist to manager, from mechanical engineering to marketing, from Maulburg to Montreal. We welcome all talents, regardless of education, age, gender, or nationality; worldwide.
