Bookeeper/Administrative Assistant

About the Job

Long Island-based General Contractor, working in commercial construction. We are a fast-paced, rewarding and collaborative company and are seeking to add an experienced Assistant Controller to our team.

Our work environment includes:

• Growth Opportunities
• Regular Social Events
• Casual work attire
• Lively atmosphere

The ideal candidate will have a strong background in accounting and experience with AIA billing and contracts. We are looking for a reliable, dynamic individual to assist in preparing statements that follow all regulatory and accounting guidelines under the supervision of a controller. You will be responsible for identifying and preventing discrepancies and helping set up control systems. You must be an organized professional with a great eye for detail. This person should be comfortable generating frequent financial reports for senior management. They should track financial information in a well-organized manner and assist the Controller in all aspects related to finance at the organization. Keep track of accounts payable and receivable.

Duties:

• Generate financial reports for senior leadership
• Monitor and analyze accounts payable, and accounts receivable
• Support Controller in all financial matters of the organization
• Documenting financial transaction details and monitoring the transactions
• Mange the accounts payables and accounts receivables
• Working with staff accountants as needed
• Work with subcontractors and project managers, create budget, contracts of construction projects.
• Update and maintain accurate financial records, contracts, budgets, tax reports and financial statements
• Perform extensive data entry to ensure all financial data is input into accounting software
• Process invoices and resolve any invoice issues.

Skills:

• AIA Billing and Contracts experience a strong plus
• 3 plus years of experience in Bookkeeping
• Excellent time management and organizational skills
• Demonstrated ability to handle multiple tasks simultaneously
• Strong decision making/problem solving skills
• Ability to meet tight deadlines and to work under pressure
• Excellent written and verbal communication skills
• Accounting, bookkeeping, and math skills are required
• Proficiency in Microsoft Office, Excel: 1 year plus
  
• Proficient in Quick-books: 2 years Required
• Procore/Construction Management Software a plus

JOB TYPE: FULL TIME

Monday - Friday -

Hours: 9AM- 5:30PM

Benefits:

• Dental Insurance
• Health Insurance
• Vision Insurance
• Paid Sick time -5 Days

Qualifications:

• Bachelor's degree in Accounting or a relevant field
• 3 plus years experience Bookkeeping
• Strong technical, analytical, communication and presentation skills
• Proficient in Microsoft Office suite
• Proficient in Quick Books

• IF YOU MEET THE QUALIFICATIONS FOR THIS POSITION AND ARE INTERESTED IN JOINING OUR TEAM, PLEASE SUBMIT YOUR RESUME FOR CONSIDERATION.