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Form of work
SalarySummary
The Office Administrator is responsible for providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. responsible for all paperwork, advertising, posting, and communication within the sales department. The Administrative Boat Sales Assistant is responsible for gaining knowledge in all of Tommy’s departments and relaying that knowledge to customers as the visit Tommy’s or call in.
Essential duties and responsibilities
Duties & Responsibilities:
- Execute all clerical and office management functions
- Keep accurate records of daily, weekly and monthly meetings including follow up actions from previous meetings
- Keep boat inventory accurately updated both online and in office
- Participate in the ordering and scheduling of new boat inventory
- Responsible for registering all boats for their warranty
- Assist in hosting and facilitating events
- Responsible for registering and titling boats and trailers, providing paperwork to customer, and obtaining hull id numbers.
- Responsible for the preparation of purchase/ buyer agreements, as well as any Finance and Insurance paperwork.
- Maintain an organized filing system for new and used boats
- Proficiently interface with our boat and customer inventory via “Dealership Advantage” (dealer software)
- Attain a high level of knowledge regarding Malibu, Axis, used inventory and their features
- Stay connected with what is going on in the boat/watersport industry (events, contests, pro rider news) and passionately share this info with customers to generate interest in what we are selling
- Various office duties: light cleaning, answering calls and greeting clients
- Any tasks required by manager
Knowledge, Skills, Abilities
To perform the job successfully, an individual should demonstrate the following competencies:
Communication: Able to interact professionally with colleagues, clients, and company personnel, able to clearly and effectively communicate information both orally and in writing
Organization: able to keep documents and tasks organized and prioritized, ability to multitask and stay focused
Flexibility: able to work outside of normal operating hours as needed.
Humility: ability to honestly and openly communicate any mistakes or mishaps made and have the ability to learn from them.
QUALIFICATIONS
The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
- High school education required. Associates degree preferred
- Proficient in Microsoft, including: Outlook, PowerPoint, Excel, Word required. CounterPoint and Dealership Advantage preferred
- Detail oriented with exceptional self-awareness and accountability
- Sharp problem-solving skills paired with a proactive mindset
- Very strong organizational skills with the ability to prioritize and multitask
- Excellent communications skills - both written and verbal
- Characteristics: Posses humility, willingness to serve, and the ability to teach. Clearly convey a passion for the business, the customers and the team members. Boating/Watersport Experience: experience with boats required. Experience with watersports preferred
WORK ENVIRONMENT and PHYSICAL DEMANDS
The work environment and physical demands listed below are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities.
- Work Environment: The noise level in the work environment is quiet to medium loud. Work is done in an office or in a retail space.
- Physical Demands: While performing the duties of the job, the employee is regularly required to sit for extended periods of time, regularly required to stand and walk. Employee regularly uses hands and fingers to touch, feel, handle. Employee regularly stoops, kneels, bend at the waist, and reaches. Employee is frequently required to speak and hear. Must be able to lift up to 25 pounds on occasion.
Job Type: Part-time
