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Job Description
Emergency and Intervention Services (EIS) provides a variety of comprehensive emergency social services to vulnerable populations. These services address immediate and long term needs of individuals and families and are administered through a matrix of programs. The Office of Domestic Violence (ODV) oversees the largest network of domestic violence services in the country. Domestic Violence Shelter programs provide temporary emergency housing and supportive services designed to stabilize families in a safe environment via a network of emergency DV Shelters and Tier II/transitional shelter facilities. ODV Shelter Occupancy is responsible for the tracking of length of stay and movement of clients in the DV shelter system including safety transfers, requests and approval of extensions and payment for shelter stay and the tracking and referral of clients from the emergency DV shelters to Tier II shelters.
Under the direction of the Domestic Violence Shelter Occupancy and Billing Supervisor with latitude for independent initiative and judgement, assist with the management of staff performing support functions regarding shelter occupancy and provides first level approval for the billing and submission of payment for all shelters receiving HRAS funding.
Emergency and Intervention Services (EIS) is seeking to recruit one (1) Principal Administrative Associate I to function as a Billing Unit Liaison who will:
- Coordinate, supervise, train and evaluate staff which includes clerical associates, PAAs and temps. Provide guidance to staff with transfer and DPE issues to ensure programs compliance.
- Arrange with the HRA/Accounts Payable and Receivable Division for expedited and advance invoice payments when necessary. Keep track of monthly payment to shelters to ensure timeliness of payments. Approve monthly invoices to HRA/Accounts Payable and Receivable for final processing and payment.
- Check all invoices submitted for payment to ensure correctness of services being billed. Review billing for out of county DV shelters providing services to NYC DV residents to ensure correctness.
- Act as liaison between domestic violence shelters and outside agencies on issues regarding billing and provide training. Resolve and respond to billing inquires.
- Use web-based systems, Welfare Management System (WMS) and Shelter Occupancy and Referral Tracking System (SORTS) to check and compare financial data in order to determine reimbursements for shelters.
Qualifications
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job Description
Emergency and Intervention Services (EIS) provides a variety of comprehensive emergency social services to vulnerable populations. These services address immediate and long term needs of individuals and families and are administered through a matrix of programs. The Office of Domestic Violence (ODV) oversees the largest network of domestic violence services in the country. Domestic Violence Shelter programs provide temporary emergency housing and supportive services designed to stabilize families in a safe environment via a network of emergency DV Shelters and Tier II/transitional shelter facilities. ODV Shelter Occupancy is responsible for the tracking of length of stay and movement of clients in the DV shelter system including safety transfers, requests and approval of extensions and payment for shelter stay and the tracking and referral of clients from the emergency DV shelters to Tier II shelters.
Under the direction of the Domestic Violence Shelter Occupancy and Billing Supervisor with latitude for independent initiative and judgement, assist with the management of staff performing support functions regarding shelter occupancy and provides first level approval for the billing and submission of payment for all shelters receiving HRAS funding.
Emergency and Intervention Services (EIS) is seeking to recruit one (1) Principal Administrative Associate I to function as a Billing Unit Liaison who will:
- Coordinate, supervise, train and evaluate staff which includes clerical associates, PAAs and temps. Provide guidance to staff with transfer and DPE issues to ensure programs compliance.
- Arrange with the HRA/Accounts Payable and Receivable Division for expedited and advance invoice payments when necessary. Keep track of monthly payment to shelters to ensure timeliness of payments. Approve monthly invoices to HRA/Accounts Payable and Receivable for final processing and payment.
- Check all invoices submitted for payment to ensure correctness of services being billed. Review billing for out of county DV shelters providing services to NYC DV residents to ensure correctness.
- Act as liaison between domestic violence shelters and outside agencies on issues regarding billing and provide training. Resolve and respond to billing inquires.
- Use web-based systems, Welfare Management System (WMS) and Shelter Occupancy and Referral Tracking System (SORTS) to check and compare financial data in order to determine reimbursements for shelters.
Qualifications
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
