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Form of work
SalaryThe Administrative Assistant/Receptionist must have exceptional communication and critical thinking skills to oversee office/site operations. The Assistant/Receptionist will be responsible for some or all of the following: payroll, administrative/clerical document control, new hire training, employee relations, and other duties as assigned.
POSITION RESPONSIBILITIES
Payroll: Function as liaison between Corporate Payroll, Operations, and employees to update the online payroll platform (Blue Force). Research: if necessary, submit retroactive & adjustment payment requests and assist in resolving any payroll issues. Review and submit vacation and sick time pay requests in accordance with the CBA and/or CA or local ordinances. Distribute payroll checks to employees. Coordinate complex payroll situations with the Corporate Payroll team.
Administrative/Clerical: Provide administrative/clerical support, including answering and routing phone calls to appropriate parties; coordinating conference room requests; scheduling necessary office vendor inspections/repairs; and ordering office and field supplies as authorized by management.
Document Control: Set up and maintain client and vendor files, such as invoices, payments, etc.
New Hire Training: Coordinate new hire orientation and training with the Recruiter and Office Operations team.
Employee relations: Intake employee complaints and provide information to local HR and Operations team. Assist local HR in scheduling employee visits regarding complaints and coordinate with the HR Manager on complex issues and complaints.
Performs other duties as assigned or requested.
KNOWLEDGE, SKILLS & ABILITIES
A minimum of three (3) years administrative experience is preferred and required.
A collaborator who can collaborate and interact with various levels of staff and management.
Knowledge of MS Office including word, excel, and outlook PowerPoint.
Practical communication skills, both written and verbal.
Bilingual Spanish and English is preferred and required.
Must be highly organized.
