Bilingual in Chinese/English Legal Assistant

Solo practitioner estate planning law firm with locations in San Jose and San Francisco seeks a part-time or full time Legal Assistant who can answer phones, client inquiries, managing client files using case management software, maintaining client relationship. This is an opportunity for a legal secretary to train and grow into paralegal position if desired.

Requirements:
Must speak Chinese (both Cantonese and Mandarin preferred)
Must be California notary license or ability to obtain license

Responsibilities will include/or be trained to:

• Answer and screen incoming phone calls
• Make appointments for clients with Attorney
• Arrange call-backs to protect Attorney’s time
• Greet clients
• Contact clients with questions or to provide information
• File opening procedure and conflicts check
• File closing procedure, document scanning and destruction
• Maintain client information database
• Sort and scan incoming mail and documents
• Drafting routine correspondence and other similar documents
• Review documents for specified information
• Input information into various software programs
• Filing
• Update and chase delegated tasks to ensure progression to deadlines
• Take initiative in keeping all tasks up to date
• Going to the post office, courthouse, bank and other local businesses
• Any other office-related duties as requested

Qualifications:

• Individual must be extremely service oriented
• Have a professional and organized approach to your work
• Should have high levels of discretion and experience in handling highly sensitive material
• Must demonstrate excellent oral and written communication skills
• Ability to multi-task while maintaining a keen attention to detail
• Ability to take initiative, be proactive, and work independently with minimal supervision
• Professional interaction with clients and excellent phone etiquette
• Good judgment with the ability to make timely and sound decisions
• Punctual and reliable
• Proficient in Word and Excel
• Familiarity with Clio a Plus
• Language: Must speak Chinese (both Cantonese and Mandarin preferred)
• California notary license or ability to obtain license

Schedule:

• Monday to Friday

Work Remotely

• No

Job Types: Full-time, Part-time

Pay: $23.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Language:

• Cantonese and Mandarin (Preferred)

License/Certification:

• Certified Notary Public (Preferred)

Ability to Commute:

• San Jose, CA 95131 (Required)

Work Location: In person