Bilingual Buyer at PPI - Houston, Tx 77079

OBJECTIVE

Responsible for handling all the activities related to the purchasing of goods and services on behalf of the customer when the purchase is instructed to be made directly by PPI instead of the remote module, following the processes defined by the Customer Procurement Regulations (LPM and internal guidelines), with the purpose of obtaining the most favorable terms and conditions.

ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following, other duties may be assigned)

·     Carry out the purchasing process (Direct Assignment under Framework Agreement, Direct Assignment without a Framework Agreement, Restricted and Open Tenders) from the assignment of the initial request from the customer to the completion of the request and delivery to the client utilizing the systems (HITEC, SISCEP, others as needed)

·     Review the documentation received with the contracting requests assigned

·     Request clarification or modifications as needed from the client (End users and requestors) as needed

·     Maintain a complete file of the purchasing process

·     Request information from the suppliers as needed for the purchasing process

·     Request Technical approval from the end user as needed

·     Create the purchase order as requested by the client utilizing the system

·     Communicate with the areas involved in the process as needed (Supplier Alliances, IT, Legal)

·      Recommend solutions or best terms and conditions to the client and suppliers for                                                 opportunities and issues affecting the acceptance of the purchase orders

·     Create documents needed for Restricted and Open Tenders

·     Formalize the purchase orders/change made by and register the corresponding information in HITEC in compliance with internal regulations and procedures

·     Expedite, receive, and manage the timely delivery to the customer of guarantees and Affidavit of no tax liabilities and all applicable documents from the supplier for purchase processes assigned

·     Follow-up and keep information and documents pertaining to procurement activities updated in HITEC and corresponding reports and files

·     Review, validate, and update reports used for follow-up of purchasing processes

·     Expedite, receive, manage, and enter in HITEC and corresponding files the proofs of delivery of purchases placed

·     Responsible for SISCEP activities related to the procurement process according to internal guidelines

·     Manage the cancelled or terminated purchase orders that were placed

·     Prepare reports as needed

·     Perform other procurement related activities as directed by the Procurement Manager and Procurement Coordinator

·     Perform tests to verify modifications or new applications in HITEC when requested by Purchasing Manager or Purchasing Coordinator

·     Expedite with the customer the attention and/or correction of their system generated errors that prevent the purchase order from being completed

·     Understands and recommends best Incoterms for purchasing processes

·     Understands and knows Framework Agreements and how to optimize their usage

·     Negotiates Terms and Conditions with suppliers and recommends opportunities to client when necessary

·     Ensures savings are accomplished in assigned purchasing assignments in accordance with the company’s methodology

QUALIFICATIONS / ATTRIBUTES

·        Honesty, trustworthiness, integrity, and dependability

REQUIREMENTS

Education Level:

·        Four years college or university degree in a technical or administrative field

Years of Experience:

·        Five years of experience in purchasing or related field

Language: Fluent in English and Spanish; Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations,  Ability to write reports, business correspondence, and procedure manuals 

Special Requirements:

·        Computer Skills – Proficiency in MS Office Suite

·        Proficiency in Procurement related tools