Bilingual Administrative Assistant

Bilingual Administrative Assistant

Chastang Ford - "The Ford Truck Experts"

We are growing and looking for high-energy, customer-focused team members to grow with us.  The Administrative Assistant is an hourly position that reports to the general sales manager, with multiple career paths and growth opportunities.   Are you ready to start a new career and grow with us?  Apply today.

THE COMPANY:

The Chastang family has been involved in the automotive industry since 1933. Our focus is on providing a family atmosphere where our employees, customers, and community thrive. We aim to create a great place to work, learn and grow.

• Advancement Opportunities
• Transparency with employees and management
• Freedom to make decisions
• Providing work-life balance

THE POSITION:

We're seeking an Administrative Assistant who will be high-energy, with a positive attitude that is customer-focused, a great communicator, and a problem solver.  They must be dependable, and able to perform accurate work promptly.  They must be bilingual in English and Spanish. This position plays a key role in the everyday operation of the dealership.

• Greet all customers and direct them to their correct destination.
•  Answer a multi-line switchboard, screen, and direct calls.
• Take and relay messages to the appropriate personnel.
•  Refill coffee areas with supplies
• Maintain whiteboard with customer names
• Deal with queries from the public and customers.
• Ensure knowledge of staff movements in and out organization.
• Prepare daily correspondence, stamp, and make sure mail gets sent out.
• Receive mail and deliveries.
• Monitor and maintain office equipment in the mail room.
• Control inventory relevant to the reception area.
• Prepare all overnights.
• Process all body, accessory, and transport invoices to be approved.
• Assist the inventory manager and fleet administrator with any additional items as needed.
• Label all wheel locks with the correct VINs.
• Create a folder for new vehicles including key tags, lemon law, board tab, and work order.
• Log in all plates and give them to sales associates.
• Log each sale call and walk in on the spreadsheet.
• Assist the Accounting Department as necessary
• Monday-Friday 9:00 to 6:00 

Working Conditions:

Usual office working conditions. The noise level in the work environment is typical of most office environments. Occasional early morning and evening hours are necessary to accommodate participation in extended office hours or to support external events.

THE LOCATION:

Chastang Ford is located in Houston, TX, approximately one mile East of I-69 on the 610 North Loop East.

WHY SHOULD YOU APPLY:

• Career advancement opportunities–Accounting, Administrative, Business Development Center & MORE!
• 401k plan with company matching
• Competitive pay plan based on experience
• Holidays off
• Medical, Dental, and Vision plans
• Monthly dealer contributions to qualified Health Savings Accounts
• Employee discounts on vehicles, parts, and service work
• Training and advancement opportunities

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