Bid Coordinator--Estimating Admin.

We are looking for an individual with successful experience as a bid coordinator and someone who can manage our DBE/SBE submittals/outreach.  This individual must have experience with the following and the experience must be specific to heavy civil construction within Southern California.

What we have to offer: 

• Award-winning contractor with a dynamic business model and an excellent reputation.
• We are a 100% employee-owned company with a competitive ESOP structure.
• Company pays 100% of employee premiums for health insurance; employee pays up to $15 per week for family premiums.
  
• Life insurance provided by the company at 2.5 times your yearly salary.
• Dependent Daycare (including housekeeper, nannies, and preschool) expenses that can be tax sheltered through your FSA.
  
• Loan refinancing for buying a home, covering personal debt, or paying off student loans.
  
• Generous company contributions to 401k

Education:

At a minimum a high school diploma is required but college undergraduate degree is preferred.  However, prior successful experience in this position for a heavy civil construction company can be substituted for a college degree.

Experience:

Must have at least 5+ years of direct experience as a bid coordinator in heavy civil construction within Southern California.  Must be familiar and have direct experience in preparing bid documents for submittal to local public works entities, and preparing and supervising DBE/SBE outreach, including preparation of solicitations, and Good Faith Efforts.  Candidate must be able to demonstrate experience.

Must have experience reviewing bid documents and specifications for bid proposal and DBE/SBE requirements.

Must be experienced with bidding requirements for Southern California public works agencies and must be able to demonstrate such experience.

Skills:

• Positions requires competency with Microsoft Excel, Word, etc.
• Should be experienced in quote solicitations software; Building Connected or other.
• CA Notary preferred, but not required.
• Motivated, self-starter.

List of Responsibilities:

• Review Bid Document Requirements
  • Review requirements & discuss specific requirements and how we will meet these requirements
• Prepare Bid Documents for Submittal
  • Including participation with bid closing
  • Subcontractor / DBE Forms
• Subcontractor & vendor outreach
  • Basic outreach (all sub & vendors)
  • DBE/SBE/etc. Outreach
• Good Faith Efforts          
  • Review project specific requirements
  • Supervise overall good faith efforts
  • Make sure estimators know & understand the requirements
  • Prepare GFE Submittals
• General Outreach / Industry Networking
  • Track changes in agency requirements
  • Attend networking events (Priority on small & disadvantaged business events)
  • Network with business groups
• Organization of Bid Docs
  • Plans and Specs
  • Addenda

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

NOTE:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

**At this time, no candidates presented through external staffing/recruiting agencies will be considered. Any resumes submitted to Stacy and Witbeck Inc. (SWI) will be considered the sole property of Stacy and Witbeck. In the absence of a signed Recruitment Fee Agreement, SWI will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, SWI explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Stacy and Witbeck, Inc..