Benefits/Payroll Clerk

Summary

DEFINITION
To perform a variety of responsible clerical accounting duties and responsibilities involved in the preparation, processing and maintenance of the District's payrolls; and to prepare and maintain appropriate accounts involving posting and balancing. To perform a variety of responsible clerical accounting duties and responsibilities involving the District's benefits programs including insurance and voluntary deductions; and to prepare and maintain appropriate accounts involving posting and balancing.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Assistant Superintendent of Business Services.

Representative Duties

Duties may include, but are not limited to, the following:

• Calculate and process payroll for classified regular staff and substitutes; receive, check and process timecards and time sheets; prepare, check and balance time reports; prepare supplemental time reports; compute salary rates and payroll adjustments.
• Maintain employee payroll files; update employee salary, time worked, time missed, and location in District on computer; submit changes in employee status to county; terminate and purge files for former employees.
• Maintain records of individual earnings, sick leave, vacations, and other allowances and their use; compute sick leave allowances; process and verify employee attendance and time worked reports.
• Provide information and assistance to new employees; provide employees with necessary forms; answer questions regarding payroll and personnel procedures, programs and changes in status.
• Receive and verify payroll warrants by amount, name and pay locations; coordinate and maintain the list of staff for each school for warrant distribution; coordinate distribution of pay warrants.
• Perform a wide variety of general clerical duties; type correspondence, letters, memoranda, reports, and other materials.
• Operate office machines including typewriters, photocopiers, telephones, calculating machines, word processing equipment, and basic payroll procedures.
• Assist in other areas at times of reduced office staff or peak periods including in the areas of mail, purchasing and data processing.
• Verify employment both in writing and by phone.
• Update salary projections used for budget projections and negotiations.
• Transfer substitute charges to the proper school accounts.
• Provide information and assistance to employees regarding benefit coverage, claims, and related procedures.
• Serve as District liaison to employees and insurance company representatives and agents; remain current on vendor and legislature policy changes; organize and maintain information, procedures and forms regarding insurance benefit programs provided by the District for all employees; distribute insurance company brochures to employees.
• Inform, explain, and answer questions to current and retired or terminated District employees regarding the selection of contribution and benefits; resolve complaints and expedite employee claim processing.
• Process all vendor payments; perform technical accounting procedures involved in the issuance and reconciliation of vendor payments; compute billings and verify the accuracy of all vendor payments.
• Update employee records involving voluntary insurance deductions.
• Perform related duties as assigned.

Minimum Qualifications

Employment Standards

Application Filing
Applications for this position will be accepted online only during the specified recruitment period. An eligibility list will be established to fill future vacancies. Applicants will receive notifications electronically by email only.
Examination
The examination components consist of a qualifying written multiple-choice, performance, and oral exam. Applicants meeting the minimum qualifications will be required to take the exam and are notified via email communication of the scheduled date, time, and location. A valid picture identification is required prior to admittance.
After the exam procedure concludes for this recruitment, an eligibility list will be established to fill future vacancies. When eligibility lists include open and promotional lists of qualified persons through competitive examination, the promotional list will be used first, unless otherwise stated on this bulletin.