Benefits & Leave Administrator

Job Responsibilities:

Benefits Administration Responsibility and Duties:

• Document and maintain administrative procedures for assigned benefits processes.
• Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees.
• Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims.
• Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans.
• Provide customer service support to internal and external customers. Develop communication tools to enhance understanding of the company's benefits package.
• Design and distribute materials for benefits orientations, open enrollment and summary plan descriptions.
• Conduct Benefits Orientation with new hires/newly benefit eligible employees.
• Help set-up and conduct Open Enrollment.
• Perform other related duties as assigned.

Leave Administration Responsibility and Duties:

• Communicate with employees regarding their needs for leave and/or modified work schedules. Ensure that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
• Handle the FMLA leave administration process from the employee’s initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.
• Maintain reasonable communication with employees on leave to facilitate smooth and timely return to work, relay communication between employees and their managers during leave within reason.
• Advise managers and employees on the interaction of leave laws with paid time off, workers’ compensation, and short-term and long-term disability benefits.
• Oversee the return-to-work process for employees returning from extended FMLA, workers’ compensation, or other leave(s).
• Facilitate other leave requests, which may include accommodation requests under the ADA.
• Administer other company time-off programs as assigned in accordance with internal policy and applicable laws.
• Draft and/or recommend revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
• Maintain complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
• Preserve confidentiality of employee medical documentation and files.
• Maintain knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
• Retro pay
• Perform other related duties as assigned.

Job Details:

• DIRECT HIRE OPPORTUNITY
• Pay Rate: $35-$45/hr. (DOE)
• Comprehensive benefits package included
• Hybrid work schedule available

Candidate Requirements:

• Bachelor's degree in human resource management or related field, and five years of related benefits, leave or employee benefits administration experience, or
• 8 years’ of related benefits, leave or employee benefits administration in lieu of a degree
• Advanced MS Excel knowledge (formulas, macros, pivot tables, v-lookups)
• Advanced knowledge of HRIS and ability to learn new technical systems, when necessary.

Desired Qualifications:

• SHRM-CP or SHRM-SCP preferred.
• SHRM’s Talent Acquisition Specialty Credential a plus
• Non-profit experience preferred.
• Experience working within a Union environment

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