Benefits Coordinator (Professional Services Specialist 2, A.S., P24)

Description

Ramapo College of New Jersey (RCNJ) develops ethical leaders who serve as change agents across all sectors. The College’s unique interdisciplinary academic structure, its liberal arts core, its size (approximately 5,500 students), and its setting in the foothills of the Ramapo Mountains on the New Jersey/New York border provide an optimal environment for individualized, student-centered learning and leadership development. RCNJ’s designation as “New Jersey’s Public Liberal Arts College” by the State legislature is the foundation from which the College’s commitment to an accessible and transformative undergraduate and graduate education is realized.

Established in 1969, CondeNast Traveler named Ramapo one of the 50 Most Beautiful College Campuses in America. The barrier-free campus occupies 300 acres and is home to 42 bachelor’s degree programs spanning the arts, business, data science, humanities, education, nursing, social work, social sciences, and the sciences. Ramapo College boasts an average student/faculty ratio of 16:1 and an average class size of 21; affording students the opportunity to develop close ties to the College’s exceptional faculty. In addition, the College offers graduate programs leading to master’s degrees in Accounting, Applied Mathematics, Business Administration, Contemporary Instructional Design, Computer Science, Creative Music Technology, Data Science, Educational Leadership, Nursing, Social Work, and Special Education, as well as a Doctor of Nursing Practice. Every degree program is designed and delivered through the collaborative and interdisciplinary efforts of student-centered faculty scholars and staff who are committed to serving the public good through the delivery of an academically rigorous, inclusive, and a transformative collegiate experience. Ramapo is ranked #1 among New Jersey public institutions by College Choice and is recognized as the State’s top college on the list of Best Disability Schools by Great Value Colleges. Further commendations include designation as a “Military Friendly College” in Victory Media’s Guide to Military Friendly Schools, and as a leading college by U.S. News & World Report, Kiplinger’s, Princeton Review, and MoneyMagazine, among others.

POSITION TYPE/EXPECTED HOURS OF WORK:

This is a full-time, Classified, CWA position, and hours of work and days are Monday through Friday, 8:30 a.m. to 4:30 pm. Occasional evening and weekend work may be required as job duties demand. Note: This position is in the “NL” category of employment.

JOB SUMMARY:

Examples of Duties

DUTIES:

BENEFITS FUNCTIONS:

• 
  Assist with the processing and delivery of various employee benefit programs, including but not limited to Defined Benefit and Defined Contribution retirement plans, group life, medical, dental FSA, COBRA and disability insurance. Serves as liaison between employees and the State of New Jersey to resolves benefit related issues.

• Process, track and communicate benefits enrollments, changes and terminations for all employee classes.

• Compile data for insurance and pension invoices for submission to the New Jersey State Health Benefits Plan (SHBP).

• Assist in tracking all benefits costs for employees and verifies all deductions have been processed and prorated if necessary

• Assist with the completion of employers certification via Benefitsolver for all enrollment changes such as additions and terminations.

• Track and process pension enrollment to DCRP for provisional and part-time employees in Banner and the Pension system.

• Manages leave of absence process coordinating with employees and supervisors for required forms, monitors leave balances, tracks all leave and FMLA usage.

• Assist to review medical documentation and work-related accident reports for completeness and clarity of data to ensure compliance with policy and regulatory requirements, get claim numbers and update all information on the OSHA log.

• Inputs HR information into PMIS for leaves of absence, terminations, and lump sum sick payments.

• Audit reports to ensure accurate benefit elections, eligibility, and deductions for employees and their covered dependents.

• Notifies and tracks employees with fifteen or more sick leave days in a 12 month period.

• Manages vision benefit reimbursement program, including verifying eligibility, reviewing supporting documentation and requesting reimbursement through accounts payable.

• Prepare documentation for ACA, purchasing of service credits and other benefits.

• Ensures confidentiality of sensitive Benefits information and records. Maintains employee benefits filing systems, including the collection of I-9 forms and ensures benefits changes are entered appropriately in Banner for payroll deduction.

• Generate bi-weekly employee listings, new hire, termination, insurance, pension, ACA and absentee reports.

• Works with Benefits Supervisor on calendar year, fiscal year and academic year accrual rolls and fiscal year end processes.

• Assist in reviewing and responding to unemployment claims.

• Meet with employees to help them understand their benefits and other related incentive programs. Assist employees in filing health, dental, life, and all other related benefit forms or in Benefitsolver.

• Assist in the review of PERS output biweekly and processes adjustments as necessary. Reconciles PERS data quarterly and remits data to the state.

• Assists in conducting new hire benefit orientations, maintaining orientation materials, annual benefits fair and wellness events.

• Document current benefits processes/procedures to develop standard operating benefits procedures manual.

• Serves as a backup for Benefits Supervisor.

• Performs other duties as assigned.

ADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES:

• Experience with Ellucian Banner, preferred.
• Working experience with the NJ State systems (MBOS, PMIS, EPIC), strongly preferred
• Must be able to work with diverse population and have a strong customer service orientation.
• Excellent verbal, written, organizational skills, detail-oriented, interpersonal skills a must.
• Strong computer skills with demonstrated working knowledge of related information system, Microsoft Office, including Word, Excel, Access and other report writing software.
• Ability to work in a very busy setting with little supervision is required. Must be able to juggle, organize and prioritize multiple tasks with many interruptions.
• Ability to comprehend, interpret and apply rules and regulations in accordance with established procedures and policies of the unit.
• Ability to maintain confidential records and files.

Typical Qualifications

REQUIREMENTS

Knowledge and working experience with pertinent federal and State regulations affecting employee benefit programs, including OSHA, COBRA, ACA, FMLA, NJFLA, ADA.

EDUCATION:

Bachelor's degree from accredited college or university preferred.

EXPERIENCE:

Supplemental Information

EEO Statement:

Ramapo College is an Affirmative Action/Equal Employment Opportunity Employer. Ramapo has a long history of advocating, advising, and supporting diversity, equity, and inclusiveness. Examples can be found in its mission statement, strategic plans, degree and course offerings, community outreach programs and other diversity programs. Ramapo’s commitment to diversity and inclusion is infused across all facets of the College; where the environment is welcoming, dedicated to social justice, respectful of freedom of expression, focused on educating and having an ongoing conversation regarding cultural competence and the benefits and importance of diversity.

SAME APPLICANTS: If you are applying under the NJ SAME Program, your supporting documents (Schedule A or B letter), must be submitted along with your resume by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml, email: SAME@csc.nj.gov, or call CSC at (833) 691-0404. Please send an email to jehlerma@ramapo.edu confirming you applied through the NJ SAME program.