Address
Form of workSalary: $29.70 - $33.00 Hourly
Location : Cheyenne, WY
Job Type: Full Time
Job Number: 2023-02203
Department: 020-Water Quality
Opening Date: 11/08/2023
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
Be a part of the Water Quality Division (WQD) team and experience the WDEQ Mission and VisionThe Records and Data Management Specialist II position provides high-quality records management for the WQD to support effective, efficient, and proactive program operations. This position is responsible for implementing all aspects of WQD records management for a wide variety of records including assisting with the planning, designing, and consistent implementation of electronic records management systems for WQD programs, maintaining retention schedules, providing technical assistance and training on records management; and coordinating responses to public records requests in a timely manner. This position assists with the Division's efforts to develop new Data Management systems.
Cheyenne is a steadily growing community along the Front Range, but still true to the history of the Old West. The city offers nearby mountain biking, skiing, hiking, fishing, hunting, and other outdoor activities. Cheyenne is also home to the "Daddy of 'em All" - Cheyenne Frontier Days - held the last week of July. Wyoming is one of only seven states with no state income tax.
Human Resource Contact: / 307-777-7939
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.
Qualifications
KNOWLEDGE:
MINIMUM QUALIFICATIONS:
Education:
Bachelor's Degree (typically in Records or Data Management)
Experience:
0-2 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist I
OR
Education & Experience Substitution:
3-5 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist I
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
NOTES:
Supplemental Information
020-Department of Environmental Quality - Water Quality Division
Click to view the State of Wyoming Classification and Pay Structure.
URL:
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.
There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!
to learn more!
01
(AA) Which of the following best describes your highest completed level of education to date or within the next three (3) months? (Transcripts may be required.)
02
(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3) months? (Transcripts may be required.)
03
(BARD08) Which of the following best describes your work experience in Records or Data Management? Experience definition: (This experience includes, but may not be limited to, the following: records or record's Data Management, or other similar office experience.)
04
(AA) Describe your relevant experience below.
05
(A) Where did you hear about this opportunity?
06
(A) If you selected "Current State Employee" please provide the employee's first and last name, and include the department they work for, if known. This employee may be eligible for a Referral bonus.
07
(A1) If you selected Other, please tell us where you heard about this opportunity.
08
(AA) VETERANS' PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans' preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans' preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans' preference disclosure.
09
(AA) VETERANS' PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veteran's military service, and wish to claim veterans' preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans' preference status. By requesting veterans' preference, you are certifying that you meet the statutory requirements as described in the above disclosure.
10
(AA) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume' is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at https://www.uscis.gov/e-verify.I have read and understand the above statement.
Required Question
Location : Cheyenne, WY
Job Type: Full Time
Job Number: 2023-02203
Department: 020-Water Quality
Opening Date: 11/08/2023
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
Be a part of the Water Quality Division (WQD) team and experience the WDEQ Mission and VisionThe Records and Data Management Specialist II position provides high-quality records management for the WQD to support effective, efficient, and proactive program operations. This position is responsible for implementing all aspects of WQD records management for a wide variety of records including assisting with the planning, designing, and consistent implementation of electronic records management systems for WQD programs, maintaining retention schedules, providing technical assistance and training on records management; and coordinating responses to public records requests in a timely manner. This position assists with the Division's efforts to develop new Data Management systems.
Cheyenne is a steadily growing community along the Front Range, but still true to the history of the Old West. The city offers nearby mountain biking, skiing, hiking, fishing, hunting, and other outdoor activities. Cheyenne is also home to the "Daddy of 'em All" - Cheyenne Frontier Days - held the last week of July. Wyoming is one of only seven states with no state income tax.
Human Resource Contact: / 307-777-7939
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.
- Provides records management coordination, support, technical assistance, training, research, and guidance to projects, programs, the Division, and the Agency.
- Monitors, tracks, and documents records management activities.
- Maintains databases related to document tracking and records management.
- Provides research and analysis and monitor information for policy issues that may require agency attention.
- Provides information updates to appropriate personnel in the Agency, program, or project.
- Manages all aspects of a records department, including transfer of records to and from State Archives Center and maintaining retention schedules.
- Collect, appraise, inventory, process, conserve, and manage documents and items of historic, legal, administrative, and evidentiary significance and value to the State of Wyoming and its citizens.
- Develops and generates various agency-required databases or tracking systems.
- Verifies data.
- Using agency-specific software, establishes workflows and best use of programs with regard to records and data for agency needs. May provide technical data support to agency using this software.
- Compiles reports for agency personnel.
- Coordinates records or Data Management for large projects, programs, and/or departments.
- Creates presentations and comprehensive reports.
- Explains policies, procedures, and practices to other agencies.
- Assists in identifying and managing historically significant records designated for permanent or long-term retention, including WQD records from all Agency field offices, according to professional guidelines and practices to aid the retrieval of information and maintain the evidential value of records;
- Participates on Agency-or Division-level committees related to records management.
- Directs permanent and temporary staff who assist with WQD records management and implement information processing activities for the Division, including those involved with WQD records from all Agency field offices.
- Monitors respective program(s) for compliance with retention schedules.
Qualifications
KNOWLEDGE:
- Knowledge of Department of Environmental Quality programs, policies, procedures, and rules.
- Knowledge of State of Wyoming Records Center procedures and policies.
- Knowledge of State of Wyoming and Department of Environmental Quality retention schedules.
- Knowledge of SharePoint and other electronic records management systems.
- Knowledge of records management principles and best practices.
- Knowledge of State of Wyoming and Department of Environmental Quality public records requirements.
- Strong skills in Microsoft Word, Access, and Excel; Google Docs; and Adobe systems.
- Experience with Microsoft SharePoint and website programs.
- Ability to manage diverse and competing priorities with time management skills, organization skills, and consideration for deadlines.
- Possess strong communication skills with attention to detail.
- Experience working in a team-oriented, collaborative environment, with the ability to work well with others
MINIMUM QUALIFICATIONS:
Education:
Bachelor's Degree (typically in Records or Data Management)
Experience:
0-2 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist I
OR
Education & Experience Substitution:
3-5 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist I
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
- Must be able to lift up to 30 pounds.
NOTES:
- FLSA: Non-Exempt
Supplemental Information
020-Department of Environmental Quality - Water Quality Division
Click to view the State of Wyoming Classification and Pay Structure.
URL:
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.
There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!
to learn more!
01
(AA) Which of the following best describes your highest completed level of education to date or within the next three (3) months? (Transcripts may be required.)
- High School Diploma/GED/or Equivalent
- Some college Coursework, No Degree Received
- Associate's Degree
- Associate's Degree and additional coursework
- Bachelor's Degree
- Bachelor's Degree and additional coursework
- Master's Degree
- Master's Degree and additional coursework
- Doctorate Degree
- Doctorate Degree and additional coursework
- None of the Above
02
(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3) months? (Transcripts may be required.)
- 45+ Quarter hours/30+ Semester hours
- 90+ Quarter hours/60+ Semester hours
- 136+ Quarter hours/91+ Semester hours
- 180+ Quarter hours/120+ Semester hours
- 225+ Quarter hours/150+Semester hours
- N/A
03
(BARD08) Which of the following best describes your work experience in Records or Data Management? Experience definition: (This experience includes, but may not be limited to, the following: records or record's Data Management, or other similar office experience.)
- No relevant experience.
- Less than one (1) year of relevant experience.
- One (1) to less than two (2) years of relevant experience.
- Two (2) to less than three (3) years of relevant experience.
- Three (3) or more years of relevant experience.
04
(AA) Describe your relevant experience below.
05
(A) Where did you hear about this opportunity?
- Government Jobs @www.governmentjobs.com/careers/wyoming
- Indeed
- Zip Recruiter
- Wyoming Workforce Center
- Other job sites (Wyoming at Work, Monster, etc.)
- Social Media (Facebook, Twitter, etc.)
- Newspaper/Newsletter Advertisement
- Career Fair
- Human Resources Division
- Friend or Acquaintance (Not State Employee)
- Current State Employee
- Other
06
(A) If you selected "Current State Employee" please provide the employee's first and last name, and include the department they work for, if known. This employee may be eligible for a Referral bonus.
07
(A1) If you selected Other, please tell us where you heard about this opportunity.
08
(AA) VETERANS' PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans' preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans' preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans' preference disclosure.
- Yes
- No
- I am not a veteran
09
(AA) VETERANS' PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veteran's military service, and wish to claim veterans' preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans' preference status. By requesting veterans' preference, you are certifying that you meet the statutory requirements as described in the above disclosure.
- Current State Employee
- Veteran - DD214 Attached
- Disabled Veteran (10% or more) - DD214 and Veteran's Disability Determination Attached
- Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached
- None of the above
10
(AA) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume' is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at https://www.uscis.gov/e-verify.I have read and understand the above statement.
- Yes
- No
Required Question
