Bard07-2023-02122-Records & Data Management Specialist I-Cheyenne

Salary : $4,295.20 - $4,771.87 Monthly
Location : Cheyenne, WY
Job Type: Full Time
Job Number: 2023-02122
Department: 002-Elections
Opening Date: 10/27/2023
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
The Records Analyst Election Specialist is responsible for the administration of election duties in the Election Division of the Secretary of State's Office. The Secretary of State's office is charged with maintaining uniformity in all elections in Wyoming and is responsible for the administration of election duties in the Election Division.
Human Resource Contact: Nicki Reitmeyer / 307-777-6219 / nicki.reitmeyer@wyo.gov
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

• Performs daily activities required by the Wyoming Election Code and the federal Help America Vote Act (HAVA), the Wyoming Campaign Finance Information System (WYCFIS), and the Wyoming Voter Registration System (WYOREG).
• Provides technical assistance to the county clerks in the area of the conduct of elections.
• Responsible for monitoring issues relating to lobbyist registration and disclosure, campaign finance and ethics disclosure, and initiative and referendum submittals.
• Provides information services to the public relating to lobbyist registration and disclosure, campaign finance and ethics disclosure, and initiative and referendum inquiries.
• Responsible for working with the Legislature, the Legislative Service Office, the Attorney General's Office, lobbyists, and federal agencies such as the Election Assistance Commission (EAC) and Health and Human Services (HHS).
• Conducts research and advises clerks about election procedures.
• Assists with the content and the production of the election calendar, forms, and other publications required for the conduct of the election.
• Prepares statewide election results and reports, monitors WYCFIS, tracks election data for compliance with statutes, verifies statewide initiative/referendum and ballot access petitions, new political party petitions, and independent candidate petitions.
• Provides both written and oral guidance on election inquiries from state, county, municipal and school officials, as well as local special district board members.
• Responsible for technical assistance to county and municipal clerks with Election Code inquiries, HAVA issues, and election rules and policies. Acts as a liaison between the 23 county clerks and the Secretary of State's Office explaining agency policies, procedures, and practices as they pertain to elections.
• Manages WYCFIS, and works with the Technology Director and contract vendor to maintain WYCFIS.
• Responsible for setting requirements and testing to maintain and update WYCFIS to prepare for the next election cycle.
• Responsible for help desk for the users of WYCFIS and conducts training for those users.
• Makes recommendations for changes to the Wyoming Election Code, state rules for elections, lobbyists, statutes and rules, and WYCFIS.
• Responsible for knowledge of principles, practices, and methods of election records management.
• Provides guidance on election publications, including reviewing the election calendar,
  updating and preparing the Election Code for statutory amendments, and overseeing the revision and preparation of both the Wyoming Constitution and the campaign finance disclosure user guide.
• Coordinates and oversees petition processes, including the compilation of forms,
  evaluation of initiatives/referendum submissions, and vetting of new political party and
  independent candidate submissions for the general election ballot.
• Fulfills internal and external data requests.
• Performs some software implementation and management.
• Gives technical assistance, advice, and information to agency personnel, the public, and state and federal agencies regarding governmental and confidential records and data.
• Oversees record-keeping practices, sets retention periods in line with legal and policy
  guidelines, and periodically purges outdated files, directing them for either destruction or appropriate relocation.
• Creates and delivers presentations.
• Performs other duties as assigned.

Qualifications
PREFERENCES:
Preference will be given to those with election administration experience.
KNOWLEDGE:

• Knowledge of theories, principles, and practices of elections.
• Knowledge of governmental records systems.
• Knowledge of statutes relating to elections, campaign finance disclosure, lobbyist disclosure, and ethics disclosure.
• Knowledge of principles, practices, and methods of records management.

MINIMUM QUALIFICATIONS:
Education:
Bachelor's Degree (typically in Records or Data Management)
Experience:
0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk
OR
Education & Experience Substitution:
3-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:

• Occasional travel required.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
• Special physical demands are not required to perform the work.

NOTES:
FLSA: Non-Exempt
Supplemental Information
002-Secretary of State - Elections
Please visit our website at
Click to view the State of Wyoming Classification and Pay Structure.
URL:
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.
There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!
to learn more!
01
(AA) Which of the following best describes your highest completed level of education to date or within the next three (3 months)? (Transcripts may be required.)

• High School Diploma/GED/or Equivalent
• Some college Coursework, No Degree Received
• Associate's Degree
• Associate's Degree and additional coursework
• Bachelor's Degree
• Bachelor's Degree and additional coursework
• Master's Degree
• Master's Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above

02
(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3 months)? (Transcripts may be required.)

• 45+ Quarter hours/30+ Semester hours
• 90+ Quarter hours/60+ Semester hours
• 136+ Quarter hours/91+ Semester hours
• 180+ Quarter hours/120+ Semester hours
• 225+ Quarter hours/150+Semester hours
• N/A

03
(BARD07) Which of the following best describes your work experience in Records or Data Management?Experience definition: (This experience includes, but may not be limited to, the following: records Data Management or other similar office experience.)

• No relevant experience, but willing to learn.
• Less than one year of relevant experience.
• One (1) to less than two (2) years of relevant experience.
• Two (2) to less than three (3) years of relevant experience.
• Three (3) or more years of relevant experience.

04
(AA) Describe your relevant experience in the box below.
05
Do you have 3 - 4 years of progressive work experience in election administration?

• Yes
• No

06
Describe your work experience in election administration.
07
(A) Where did you hear about this opportunity?

• Government Jobs @www.governmentjobs.com/careers/wyoming
• Indeed
• LinkedIn
• Zip Recruiter
• Wyoming Workforce Center
• Other job sites (Wyoming at Work, Monster, etc.)
• Social Media (Facebook, Twitter, etc.)
• Newspaper/Newsletter Advertisement
• Career Fair
• Human Resources Division
• Friend or Acquaintance (Not State Employee)
• Current State Employee
• Other

08
(A) If you selected "Current State Employee" please provide the employee's first and last name, and include the department they work for, if known. This employee may be eligible for a Referral bonus.
09
(A1) If you selected Other, please tell us where you heard about this opportunity.
10
(AA) VETERANS' PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans' preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans' preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans' preference disclosure.

• Yes
• No
• I am not a veteran

11
(AA) VETERANS' PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veteran's military service, and wish to claim veterans' preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans' preference status. By requesting veterans' preference, you are certifying that you meet the statutory requirements as described in the above disclosure.

• Current State Employee
• Veteran - DD214 Attached
• Disabled Veteran (10% or more) - DD214 and Veteran's Disability Determination Attached
• Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached
• None of the above

12
(AA) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume' is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at https://www.uscis.gov/e-verify.I have read and understand the above statement.

• Yes
• No

Required Question