(Auraria) Accounting Manager For Business Operations

Salary: $80,000.00 - $90,000.00 Annually
Location : Denver, CO
Job Type: Full Time
Job Number: AHEC-4204-11.2023
Department: Auraria Higher Education Center
Division: Auraria Business Services Division
Opening Date: 11/13/2023
Closing Date: 12/3/2023 11:59 PM Mountain
FLSA: Determined by Position
Primary Physical Work Address: 1201 5th St Denver, CO 80204
FLSA Status: Exempt; position is not eligible for overtime compensation.
Department Information
Welcome to the Auraria Higher Education Center (AHEC) located in the Platte River Valley in downtown Denver. AHEC is the service provider for 43,000 students and approximately 5000 faculty and staff working at and attending the Community College of Denver, Metropolitan State University of Denver and the University of Colorado Denver. Learn more about us through this link:
Auraria employees enjoy an excellent benefits package which includes paid vacation, holidays and sick leave, discounted RTD Eco-Pass, BenefitHub (medical, dental, disability, life), and outstanding retirement plan. Learn more through this link:
If you're interested in a great job working alongside great people, this may be the opportunity for which you've been waiting!
Description of Job
This position is responsible for managing and oversight of the ongoing accounting functions specific to our Auxiliary (Revenue generating Business Operations), such as Parking, Early Learning Center, Starbucks, Tivoli Vendor Rental (campus wide tenant leases and events), King Center, Billboards, Student Fees, ID Office, Golda Meir Museum and Sustainability and other activities which include Accounts Receivable, Accounts Payable, Reconciliations and Collections. This position will also track activities for some non-revenue departments including Marketing & Communications and the Student Advisory Committee. This position is also responsible for ensuring financial transactions are recorded accurately and in accordance with Generally Accepted Accounting Principles, applicable rules and regulations. This position reports to the AHEC Controller. This position directly supervises the Auxiliary Business Analyst, and their direct reports including two Accountant I's, whose direct responsibilities are to support and record the activities of the departments listed above. More detailed responsibilities are listed below in the Essential Job Functions.
This position is eligible for remote work up to two days per week until further notice.
The Accounting Manager for Business Operations will be responsible for the following duties:
Transactions:

• Oversee daily processing of transitions and provide accounting guidance to and support for AHEC Revenue Generating units. Use judgment and reasoning to locate and select the most appropriate operation for processing accounting transactions in the financial system including disbursements (API-Accounts Payable Invoices, CDS-Cash Disbursements), interagency transactions (IDI), cash receipts (ARC-Accounts Receivable Credit, CR-Cash Receipts), journal vouchers (JV) and accounts receivables billing (ARB). Ensure supporting documentation complies with agency and audit standards and includes appropriate approvals. Determine or review account coding such as fund, cost center, object, activity code, and encumbrance number etc. to ensure its conformity with agency approved coding. Process transactions timely and within period close deadlines, ensuring they are recorded in the correct accounting period and are in compliance with applicable fiscal and procurement rules. Collaborate with, advise and guide various unit staff to investigate and resolve issues with account coding, source documentation, vendors and timeliness. Oversee Sales Tax Filings for qualifying business activities.
• Oversee and provide guidance of the State's financial system. Ensure that transactions are complete, accurate and ready to be uploaded to the state's system (CORE). This position will be trained in uploading to CORE and serve as a backup for the task. This position will grant access to the system for their staff.
• Prepare and review assigned information for Fiscal Year end and Calendar Year end activities. This includes Audit information, Office of State Controller Exhibit preparation.
• Assist the Controller and Accounting Manager-General Activities in maintaining an appropriate internal control structure by suggesting alternatives if control weaknesses are identified in daily operations; keep Controller informed of any issues that may require action, be pertinent to their duties or improve business processes that may impact existing policies or procedures or require new policies or procedures.
• This position will determine when additional training on a process is necessary. If during the review and posting process, there are consistent errors being made by staff, this position will work with management to create and provide additional training.
• During Fiscal Year End processing, it is imperative that items are processed in the correct fiscal year. This position reviews the transactions and ensures that items are processed accurately and timely within each month-end.
• This position works with the Controller and Accounting Manager-General Activities to review and determine if any changes are necessary to the Department's Chart of Accounts. This will include analysis of the State's financial system's Chart of Accounts to ensure that the correlation is correct.

Account Reconciliations:

• Maintain and reconcile various accounts. Retrieve reports from financial system monthly and review and correct discrepancies. Prepare spreadsheet analysis for each account. Initiate entries to correct discrepancies. Oversee account reconciliation process for unit by reviewing assigned reconciliations team members reconcile on a monthly basis. This position reviews all reconciliations and determines deadlines for corrections.

Procedure Manual:

• Create and maintain a procedure manual for duties. Procedures are written in a clear and professional manner using proper grammar and language. Procedure Manual is organized and readily available for review or use as needed. This position reviews all procedures for accuracy and completeness. This position will provide guidance and oversight in updates to procedures to ensure that all information is consistent across the unit.

Supervision:

• Supervise employees for the revenue generating Accounting - Business Operations unit of AHEC to ensure the objectives of the unit are met. Resolve personnel issues, prepare and sign Performance Plans and appraisals, interview applicants and recommend hiring, promotions or transfers. Determine priorities of staff to ensure effective and efficient workflow. Provides clear, timely and accurate feedback. This position determines when a process is no longer effective and works with management to create new process and workflow. This position determines how to provide feedback from a supporting unit to staff. This position regularly analyzes leave to coordinate leave requests for office to ensure adequate office coverage. This position will recommend when an issue needs to be addressed in a corrective or disciplinary action.

Development and Analysis of Business Models

• This position will develop analytics to measure profitability and efficiency of our separate revenue generating businesses. This position will work with their team to develop and discuss the metrics required and develop analytics to be reviewed by both the Controller and Director of Finance and Business Services.
• This information will then be shared with the Directors and staff as appropriate of each of the business units in order to help make business decisions based on historical activities.

Annual Audit:

• This position will be responsible for ensuring the accuracy of all audit requests (requests made by our auditors to support our reported trial balance, typically in the form of standard formatted request referred to as PBC's, or Provided by Client) related to our revenue generating business units is accurate and complete. This position may have other audit related activities assigned to them.

Other Duties as Assigned:

• This position may have other essential duties or special projects as assigned.

Financial Responsibilities:

• This position will co-manage the Accounting budget with the Manager of Accounting-General Activities and Controller.
• This position will affect the budget directly by reviewing the team's revenue processing for all revenue generating business activities on campus.
• This position will have a fiscal impact by helping provide metrics that will drive greater efficiencies in our revenue generating business units.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications:

• Degree in Accounting or degree in related field and five (5) years or more progressive work experience in an accounting related position.
• Three (3) years or more Supervisory experience.
• General Ledger experience.
• Intermediate level Excel, MS Office.

Preferred Requirements:

• Knowledge of MIP, or some other mid-size accounting software package.
• Knowledge of CORE (State reporting system).
• Knowledge of Teams, Zoom, Google Docs.

Supplemental Information
Colorado Partnership for Quality Jobs and Services Act information:After careful review of this position and the duties that it performs, it has been designated in accordance with the Colorado Partnership for Quality Jobs and Services Act as a "Not Covered" position, it does not fall in the category of employees that are eligible for representation by COWINS, also known as the union. To learn more about this designation please visit this link: http://coloradowins.org/
Applicant Checklist & Minimum Qualifications:
E-mail Address:
All correspondence regarding your status in the selection/examination process will be conducted by email.
Applicant Checklist:
We request that you include the following in your application:

• Cover Letter detailing how your experience & education meet minimum and preferred qualifications
• Resume detailing a summary of work history

Only applications submitted by the closing date for this announcement will be given consideration.
Minimum QualificationsYour application as submitted is used to determine if you meet Minimum Qualifications. Please read the Minimum Qualifications and ensure that information in your application "draw correlations" to the Minimum Qualifications. Human Resources Analysts will not infer that you meet the Minimum Qualifications if information isn't detailed in your application.
*Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit.) *
Commitment to Equity, Diversity and Inclusion:The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Auraria Higher Education Center (AHEC) is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Nicole Yanez at
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
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By submitting this application, applicant acknowledges that the holding of State employment is a public trust and that State employees shall carry out their duties for the benefit of the people of the State of Colorado. § 24-18-103(1), C.R.S. Applicant warrants that they have read and understand the rules of conduct and the ethical principles for State employees as set forth in §§ 24-18-104, 24-18-105, 24-18-108, and 24-18-201, C.R.S. Here is the link for the Colorado Revised Statutes: https://leg.colorado.gove/agencies/office-legislative-legal-services/colorado-revised-statutes.Applicant hereby discloses the following personal or professional interests, obligations, commitments, or relationships (either personal or professional) that could create the perception of conflicts of interest with their duties at AHEC:
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