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Form of workABOUT OUR SCHOOL: Saint Mary's offers its student body of 500 young men and women a rigorous liberal arts and sciences curriculum, a developed fine arts program, a diversity of extracurricular activities, regular access to the sacraments, and a strong retreat program. As a diocesan Catholic school, Saint Mary's takes great pride in striving to form virtuous young men and women who know the Truth and love the Good. In all areas of campus life, Saint Mary's strives to create an encounter with Christ.
POSITION TITLE: Attendance Secretary GENERAL DESCRIPTION:Under the supervision of the Dean of Students, the Saint Mary's Attendance Secretary plays a crucial role in maintaining accurate records of student attendance and assisting with various administrative tasks related to student attendance and school operations. The Attendance Secretary will have excellent organizational skills, attention to detail, and the ability to maintain confidentiality. Strong communication and interpersonal skills are also important, as the role involves interacting with students, parents, and school staff regularly.
Additionally, familiarity with computer software and data entry is essential for managing attendance records effectively. ESSENTIAL JOB FUNCTIONS: Attendance Records Management:Maintain and update daily attendance records for students, including tracking absences, tardies, and early dismissals.Enter attendance data into the school's attendance management system or software.Communication:Communicate with parents, guardians, and teachers regarding student absences or attendance-related concerns.Notify parents or guardians of unexcused absences and coordinate efforts to improve attendance.Monitoring:Monitor daily attendance trends and identify patterns that may require intervention, such as chronic absenteeism.Work closely with the school administration and counselors to address attendance-related issues.Reporting:Generate attendance reports for school administrators, district officials, and state reporting requirements.Maintain accurate and confidential student attendance records.Administrative Tasks:Assist in general administrative duties, such as answering phones, responding to emails, and managing office supplies.Help with the organization of school events and activities as needed.Data Entry and Filing:Maintain organized attendance files and records, both electronically and in hard copy, for easy access and reference.Accurately input data into computer systems and ensure data integrity.Collaboration:Collaborate with other school staff, including teachers, counselors, and administrators, to support student attendance initiatives and improve overall attendance rates.Compliance:Ensure that the school complies with attendance-related laws, policies, and regulations set by the school district and state education department.Student Support:Assist students who arrive late or need to leave school early, ensuring they follow the appropriate procedures and documentation.Customer Service:Provide excellent customer service to parents, students, and visitors who may need assistance or information related to attendance.KNOWLEDGE, SKILLS, AND ABILITIES REQUIREDHighly organizedAbility to collaborate effectively with staff, teachers, students, and parentsExcellent communication and interpersonal skills in both English and Spanish preferredAbility to work independently, set schedules, prioritize tasks, and work in both an individual and team settingAbility to maintain confidentiality MINIMUM QUALIFICATIONSPracticing Roman Catholic, preferredBilingual English and Spanish, preferredSafe Environment Training, signed the Code of Conduct, and FBI Fingerprint clearance40 hours per week; Usual Hours are 7:30 AM to 3:30 pm. Benefits per Diocese of Phoenix Benefit guidelines.Reports to Dean of StudentsStatus: Grade 3, Non-Exempt, 10 months.
(Classification is 10A: Non-duty days during the student school calendar are the same as the teaching staff. All other days in the fiscal year are workdays except earned vacation).
