Ats Clerk - Northside High

Houston County Board of Education

Classified Positions

Job TitleATS Clerk - (Administrative

Technology Specialist) Job Code __430 __

Department/Location Various ______ FLSA Status _Non-Exempt

Reports to _Principal / Central Registration Specialist Date __July 28, 2005

Summary and relationship to the curriculum: All classified positions will strengthen the delivery of instruction to support the system mission statement. The ATS performs data entry at either the school level or the Central Registration Office.

Duties and Responsibilities:

1. Knowledgeable regarding current district policies on registering students.

1. Enters all new enrollments and withdrawals to maintain the current student information system.

1. Responsible for obtaining current documentation, data entry, and tracking of student scheduling.

1. Ensures the appropriate documents are scanned into the student information system.

1. Responsible for change of address collection and transfers of students within the county.

1. Produces progress reports and report cards.

1. Maintains attendance records for students.

1. Responsible for FTE reports and documentation.

1. Responsible for data entry, data corrections and tracking of approved out of zone students.

1. Identifies student school zone based on board policy.

1. Responds to questions regarding the use of the student information system.

1. Gathers and prepares Impact Aid information as required.

1. Generates reports as needed for student data.

1. Performs all other duties as assigned by supervisor.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Education and/or Experience: High school diploma or general education degree (GED). Basic keyboarding; some bookkeeping and telephone experience desirable; one year related experience, or equivalent combination of education and experience.

1. Certificate or License Required: Must complete in-house administrative technology specialist training.

1. Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations.

1. Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole number, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar

1. Reasoning Ability: Must have ability to facilitate the problem solving process, synthesize workable options from given facts and assist in the development of a workable solution to address concerns.

1. Technical Ability: Must have considerable knowledge of Microsoft Office Products. Must be experienced with Student Information Systems.

1. Customer Service Skills: Must be capable of interacting effectively with administrators, teachers, staff members, students, parents, and the general public using tactful and helpful customer service.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to walk, stand, and lift. Occasionally, the employee must crouch or kneel. The employee must be able to exert or lift up to 25 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job

The noise level in the work environment is usually moderate but can increase during high traffic times.

Confidential Data Exposure: The nature of this position entails exposure to confidential data. Confidentiality must be held regarding financial and personal information.

Additional Requirement: Must be at work on time. Must meet attendance standards. Must conduct activities safely.

Approved By Board of Education Date October 11, 2005

Revision Date: 10-11-05, 6-12-18