Associate, Licensing & Examinations Operations

Description
Who We Are: Through our service brands Hyundai Motor Finance, Genesis Finance*, and Kia Motors Finance, we provide financial products tailored to meet the needs of Hyundai, Genesis, and Kia dealerships nationwide, including dealer inventory and facility financing. And, through these dealerships, we provide indirect vehicle financing and leasing solutions to over 1.7 million retail customers.
Employee Value Prop and Culture: Our employees contribute every day to a culture that is fast-paced, dynamic, energized, agile, and collaborative.
From our various engagement programs to the unique design of our offices, we strive to foster a connected, fun, positive and rewarding company culture where employees feel appreciated for their contributions, proud of their company, and thrive to be passionately invested in HCA's success.
Global One Company:
Many countries. One identity. Hyundai Capital has offices across the world, including China, Canada, the United Kingdom, Germany, Russia, Brazil and Korea. Our work environments are designed with specific themes in mind to achieve a consistent global identity that reflects our values: light, collaboration, elements of nature and symmetry.
General Summary:
The Associate, Licensing & Examinations Operations is responsible for supporting regulatory examinations, preparing and filing license applications and reports in the NMLS and other state repositories, filing annual and periodic reports with the Secretary of State, and tracking and filing alternate business name registrations. This position will have direct interaction with senior management, and third-party vendors and state regulators.
Duties and Responsibilities:
1. Prepare and file license applications for HCA, its subsidiaries, securitization trusts and insurance-related entities. Prepare and file license applications, reports and other required documentation in the Nationwide Multi-State Licensing System (NMLS). Prepare correspondence and communicate directly with licensing authorities. Monitor and resolve license items posted in NMLS and keep manager informed of any deficiencies. Facilitate document and signature processes, facilitate fingerprinting of executive officers. Perform legal research to determine license requirements.
2. File and maintain certificates of authority and alternate business name registrations as needed for HCA, its subsidiaries, and insurance-related entities to do business in all jurisdictions. File initial, annual and/or periodic reports with regulators. Maintain licensing database, bond log, licensing calendar, lists of licenses and licensing agencies. Maintain and organize all company licenses and license files.
3. Assist in management of compliance examinations, including initial review of first day letter, set up of examination infrastructure, data, and document request facilitation, and drafting examination response documents. Assist in preparation of ongoing regulatory monitoring requests.
4. Manage the licensing data reports in Tableau for the HCA and HLTT license renewals. Coordinate with CDO for report enhancements when licensing requirements change. Coordinate quality assurance on new or amended reports. Perform QA on exam related ad hoc data requests to review for accuracy and data anomalies.
5. Manage all purchase orders, invoices, check requests and expense reports for all licensing expenses. Prepare and submit all mailings for the team's license filings. Prepare and distribute monthly licensing dashboard reporting.
Knowledge and Skills:
• Exceptional organizational skills, time management abilities an attention to detail required
• Ability to multitask, including maintenance of calendar, facilitation of multiple license applications and independently following through on open issues
• Excellent oral and written communication skills
• Strong interpersonal skills and ability to work with regulator, attorneys, and employees at all levels
• Strong working proficiency with MS Office applications required
• Self-starter, able to prioritize, meet deadlines and address continually changing priorities
• Ability to maintain sensitive information in confidence
Qualifications
• Minimum 5 years licensing experience in a financial services company or other regulatory environment is a plus
• Experience with the Nationwide Multi-State Licensing System (NMLS) is a plus
• Familiarity with vehicle finance and/or insurance licensing laws and regulations a plus
• Bachelor's Degree required
• A Notary Public license is a plus
Physical Requirements and Working Condition:
Employees in this class are subject to extended periods of sitting, standing and walking, vision to monitor and moderate noise levels. Work is performed in an office environment.
California Privacy Notice
This notice only applies to our applicants who reside in the State of California.
The latest version of our Privacy Policy can be found here. This Privacy Policy provides you with notice, at or before the point of collection, about the categories of personal information to be collected from you, the purposes for which your personal information is collected or used, and whether that information is sold or shared, so that you can exercise meaningful control over our use of your personal information.We are providing this notice to comply with the California Consumer Privacy Act of 2018, as amended as amended by the California Privacy Rights Act of 2020 ("CCPA").
If you have any questions about CCPA regarding California residents or HCA team members, please contact the Privacy Team at Privacy2@hcs.com.