Associate Director Of Finance & Operations (Hybrid Opportunity)

Associa e Direc or of Finance & Opera ions (Hybrid Oppor uni y)
Job no: 522571
Work ype: S aff Full ime
Campus: UMass Amhers
Depar men : Ma hema ics & S a is ics
Pay Grade: 27
Ca egories: Business & Financial Services, Professional S aff Union (PSU), College of Na ural Sciences
Abou UMass Amhers
UMass Amhers , he Commonweal h's flagship campus, is a na ionally ranked public research universi y offering a full range of undergradua e, gradua e and professional degrees. he Universi y si s on nearly 1,450-acres in he scenic Pioneer Valley of Wes ern Massachuse s, and offers a rich cul ural environmen in a bucolic se ing close o major urban cen ers. In addi ion, he Universi y is par of he Five Colleges (including Amhers College, Hampshire College, Moun Holyoke College, and Smi h College), which adds o he in ellec ual energy of he region.
Job Summary
he Associa e Direc or of Finance and Opera ions provides managemen and supervision for he financial opera ions of he Depar men of Ma hema ics and S a is ics. In addi ion, his posi ion is responsible for he financial and facili ies ac ivi ies ha suppor he depar men 's academic, research, and ou reach missions.
Essen ial Func ions

• Develops, assesses, and adminis ers complex depar men al budge s, projec ions and spending plans. Analyzes, forecas s, and nego ia es funding, making recommenda ions for shor and long- erm planning. Makes spending decisions ha suppor depar men opera ions and goals. Has signa ure au hori y on depar men 's major fund accoun s.
• Serves as a resource and advisor on various fiscal ma ers, such as policies per aining o new funding ini ia ives, cos sharing agreemen s, opera ion of depar men al "cos cen ers," addi ional compensa ion, and facul y s ar up agreemen s; racking hese programs and heir impac on depar men al budge s. Ac as primary liaison o he financial s aff of he College of Na ural Sciences (CNS) Dean's Office regarding budge s and financial commi men s.
• Oversees and supervises depar men 's business office s aff, who opera e wi h and main ain financial da abases, records, and rela ed ac ivi ies.
• Direc s, develops and organizes depar men al adminis ra ive policies and procedures o assure efficien func ioning in suppor of research and ou reach ac ivi ies and compliance wi h Universi y accoun ing and purchasing policies. Develops financial ins rumen s for purposes of moni oring and repor ing accoun informa ion. Forecas s revenues and expendi ures for he developmen of new programs and ini ia ives.
• Coordina es wi h College of Na ural Sciences research suppor s aff o prepare sponsored research gran budge proposals and jus ifica ions, final gran compila ion and prepara ion, and proposal submission in adherence o Sponsor manda ed financial regula ions.
• Serves as s aff lead for Space Planning and Managemen , oversees depar men al space usage, repairs and renova ions. Serves as or supervises one of he depar men 's building represen a ives, oversees depar men al space inven ory.
• Oversees and direc s human resource opera ions for facul y, pos -doc, gradua e s uden , and undergradua e s uden employees.
• Develops depar men al opera ing procedures, and guides implemen a ion of new policies and procedures in areas of responsibili y.
• Represen s he depar men a college business manager mee ings and execu ive mee ings wi h depar men s and divisions across campus.
• Liaises wi h Procuremen , Con roller's Office, Facili ies and Campus Planning, and ou side agencies. Nego ia es erms of con rac s be ween depar men and vendors.
• Provides ongoing raining and supervision for depar men al employees involved in business func ions of he depar men , including adminis ra ion of ongoing research gran s, purchases on depar men al and research gran fund accoun s, and organizing depar men sponsored func ions.

O her Func ions

• Works collabora ively and effec ively o promo e eamwork, diversi y, equali y and inclusiveness.
• Works in par nership wi h colleagues wi hin he CNS communi y and across he campus o suppor he Universi y and Dean's s ra egic priori ies.
• Performs o her du ies as assigned in suppor of he mission and goals of he College of Na ural Sciences.

Minimum Qualifica ions (Knowledge, Skills, Abili ies, Educa ion, Experience, Cer ifica ions, Licensure)

• Bachelor's degree and hree (3) years of relevan experience. A Mas er's degree in Business Adminis ra ion, Accoun ing, or rela ed field may be subs i u ed for wo (2) years of he required experience.
• Supervisory, managemen , and raining skills.
• Compu er skills necessary for fiscal adminis ra ion, including knowledge of da abase and spreadshee applica ions.
• Working knowledge of budge ary and accoun ing principles and prac ices for federal, s a e, and non-s a e funds, par icularly for sponsored research ac ivi ies.

Preferred Qualifica ions (Knowledge, Skills, Abili ies, Educa ion, Experience, Cer ifica ions, Licensure)

• Bachelor's degree in in Business Adminis ra ion, Accoun ing, or rela ed field.
• Experience wi h budge s, budge analysis and projec ions, equipmen acquisi ion, and accoun ing procedures.
• Working knowledge of higher educa ion adminis ra ion policies and procedures, par icularly hose rela ed o fiscal adminis ra ion.
• Excellen organiza ional and in erpersonal skills. Excellen oral and wri en communica ion skills.
• Abili y o coordina e complex projec s and o func ion under ime cons rain s and deadlines.

Physical Demands/Working Condi ions

• ypical office environmen

Work Schedule

• Monday - Friday, 8:30am - 5:00pm.
• May require some work during nigh s and weekends.
• his posi ion has he oppor uni y for a hybrid work schedule, which is defined by he Universi y as an arrangemen where an employee's work is regularly performed a a loca ion o her han he campus workspace for a por ion of he week. As his posi ion falls wi hin he Professional S aff Union, i is subjec o he erms and condi ions of he Professional S aff Union collec ive bargaining agreemen .

Salary Informa ion
Level 27
PSU Hiring Ranges
Special Ins ruc ions o Applican s
Along wi h he applica ion, please submi a resume and cover le er ha includes a diversi y s a emen (see below). References will be checked a he finalis s age. Please be prepared o provide con ac informa ion for hree (3) professional references. he search will remain open un il filled.
As par of a commi men o heir own mul icul ural communi y, CNS seeks an individual wi h a demons ra ed commi men o diversi y and one who will unders and and embrace universi y ini ia ives and aspira ions. In addi ion o applica ion ma erials above, candida es will need o submi a S a emen of Con ribu ion o Diversi y, Equi y and Inclusion. he Diversi y S a emen should iden ify pas experiences and fu ure goals. hese con ribu ions may resul from lived experiences, scholarships, and/or men oring, eaching, and ou reach ac ivi ies. (h ps://www.cns.umass.edu/diversi y-equi y-inclusion)
UMass Amhers is commi ed o a policy of equal oppor uni y wi hou regard o race, color, religion, cas e, creed, sex, age, mari al s a us, na ional origin, disabili y, poli ical belief or affilia ion, pregnancy and pregnancy-rela ed condi ion(s), ve eran s a us, sexual orien a ion, gender iden i y and expression, gene ic informa ion, na ural and pro ec ive hairs yle and any o her class of individuals pro ec ed from discrimina ion in employmen , admission o and par icipa ion in academic programs, ac ivi ies, and services, and he selec ion of vendors who provide services or produc s o he Universi y. o fulfill ha policy, UMass Amhers is fur her commi ed o a program of affirma ive ac ion o elimina e or mi iga e ar ificial barriers and o increase oppor uni ies for he recrui men and advancemen of qualified minori ies, women, persons wi h disabili ies, and covered ve erans. I is he policy of UMass Amhers o comply wi h he applicable federal and s a e s a u es, rules, and regula ions concerning equal oppor uni y and affirma ive ac ion.
Adver ised: Mar 01 2024 Eas ern S andard ime
Applica ions close: May 31 2024 Eas ern Dayligh ime