Associate Director Of Admissions, Scco Specialist

MBKU is a private, non-profit, accredited educational institution, located in Fullerton, California. MBKU is a comprehensive health care university, built upon a legacy of over 110 years of academic excellence and clinical education.

The founder of the Southern California College of Optometry, Marshall B. Ketchum, was a medical doctor, pharmacist, and passionate advocate for medical education. The mission of MBKU is to educate caring, inspired health care professionals who are prepared to deliver collaborative, patient- centric health care in an inter-professional environment.

Created as the Southern California College of Optometry, and expanded to offer a range of inter- professional programs and health care initiatives, MBKU also has a School of Physician Assistant Studies and a College of Pharmacy. This is an exciting time for health care, for medical innovation and education, and for our community. We believe the future is bright, and look forward to advancing it together.

Reporting to the Senior Director of the Office of Admissions, the Associate Director of Admissions, Southern California College of Optometry (SCCO) Specialist, helps the Senior Director recruit, admit, and engage with the incoming cohort, as well as complete regular operational tasks to maintain and improve recruitment and admissions at the University. This position will support all communication systems with prospective and incoming students, support recruitment efforts, counsel applicants, maintain applicant data, and assist with application processing and review in a timely and confidential manner.   

• Support recruitment efforts, carrying a caseload of universities/colleges and prospect assignments.
• Support developing, planning, and executing yield events, working collaboratively with internal partners.
• Contribute to the development of the recruitment calendar and deployment of resources in a strategic way to meet enrollment goals.
• Track enrollment analytics and target efforts for outreach.
• Present information sessions and high-profile presentations for prospective students and families.
• Collaborate with other departments on campus to update and maintain the OD Applicant Portal (to be created in the newly secured CRM).
• Collaborate with the Marketing and Communications Department to expand online marketing efforts and create and maintain printed and digital marketing materials that speak to and represent a diverse audience.
• Manage data migration of confidential information.
• Manage interview process and facilitate interview days. 
• Maintain the online centralized application service.
• Review applications and evaluate any other subjective data submitted with a student’s application.
• Identify applicants who need ancillary processing through the faculty run Admissions Policy Committee.
• Collaborate with other members of the admissions team and University Administrators to facilitate the awarding of Admissions scholarship.
• Maintain outward facing communication with applicants includes updating all webpages on MBKU website under the purview of SCCO Admissions as well as Admissions pages on the Portal to process applicants under review.
• Contribute to updating the Admissions and Recruitment Manual of Operations by regularly standardizing and updating “how-to” processes.
• Participate in University events (e.g., Orientation, White Coat Ceremony, Pinning Celebration and Commencement).
• Work with other university departments to assist with onboard incoming students by providing up-to-date class rosters, verifying enrollment, answering questions for the incoming class, hosting info sessions, etc.
• Model commitment to inclusion and diversity in a supervisory and leadership style.

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The r­equirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent written and verbal communication, organizational and interpersonal skills, Word processing, ability to manage and prioritize multiple tasks simultaneously, problem solve, maintain confidentiality, work independently as well as work effectively as a team member.
• Ability to be productive while juggling multiple tasks and competing priorities by being organized and detail oriented. 
• Excellent customer service and communication skills, an ability to remain calm under pressure, and an ability to adapt to shifting priorities and tasks as assigned are also essential.
• Proficient in Microsoft Office, especially Word, Excel, and Outlook. Must be proficient with general office equipment and database management.
• Familiarity with admissions (e.g., CAS, SRM, etc.) and educational (e.g., SIS, ERP, etc.) software would be an advantage.
• Must be proficient with Zoom, Constant Contact, WordPress, Google Docs, and various Social Media platforms.
• Flexibility with working a few times a month on Saturdays or evenings to execute events for prospective students.
• Minimum three years of administrative and admissions related support experience in an academic environment or similar setting is preferred.

• Bachelor’s Degree or equivalent; or equivalent combination of education and experience, Master’s degree is preferred.
• Minimum of 3 years of Admissions experience, 5 years preferred.

MBKU provides an excellent benefits package including medical, dental, and life insurance, free vision exams, short and long term disability, generous paid time off plans, and a university-sponsored retirement plan. See our website under Employment for more details regarding benefits of working for MBKU (www.ketchum.edu).

MBKU is an equal opportunity employer; requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

MBKU is committed to providing an environment in which all individuals are treated with respect and professionalism. In accordance with applicable federal and state laws, it is University policy to prevent the unlawful discrimination against students, applicants for admission, employees, applicants for employment and patients requesting treatment on the basis of race, color, national origin, sex, disability, age or any other characteristic protected by applicable law. The University also prohibits sexual harassment and harassment on any of the above bases (please refer to the Title IX page for more information).

All MBKU employees must be fully vaccinated against COVID-19. New employees must show proof of vaccination by the first day of work. Requests for reasonable accommodation due to medical or religious reasons will be considered on a case-by-case basis.