Associate Director Facilities

Salary : $95,000.00 - $121,900.00 Annually
Location : Ramapo College, Main Campus - Mahwah NJ
Job Type: Full-Time
Job Number: 202300112
Core: Operational Integration Core
Department: Facilities Administration
Opening Date: 11/02/2023
FLSA: Exempt
Bargaining Unit: MN
Description
Ramapo College of New Jersey (RCNJ) develops ethical leaders who serve as change agents across all sectors. The College's unique interdisciplinary academic structure, its liberal arts core, its size (approximately 5,500 students), and its setting in the foothills of the Ramapo Mountains on the New Jersey/New York border provide an optimal environment for individualized, student-centered learning and leadership development. RCNJ's designation as "New Jersey's Public Liberal Arts College" by the State legislature is the foundation from which the College's commitment to an accessible and transformative undergraduate and graduate education is realized.
Established in 1969, CondeNast Traveler named Ramapo one of the 50 Most Beautiful College Campuses in America. The barrier-free campus occupies 300 acres and is home to 42 bachelor's degree programs spanning the arts, business, data science, humanities, education, nursing, social work, social sciences, and the sciences. Ramapo College boasts an average student/faculty ratio of 16:1 and an average class size of 21; affording students the opportunity to develop close ties to the College's exceptional faculty. In addition, the College offers graduate programs leading to master's degrees in Accounting, Applied Mathematics, Business Administration, Contemporary Instructional Design, Computer Science, Creative Music Technology, Data Science, Educational Leadership, Nursing, Social Work, and Special Education, as well as a Doctor of Nursing Practice. Every degree program is designed and delivered through the collaborative and interdisciplinary efforts of student-centered faculty scholars and staff who are committed to serving the public good through the delivery of an academically rigorous, inclusive, and a transformative collegiate experience. Ramapo is ranked #1 among New Jersey public institutions by College Choice and is recognized as the State's top college on the list of Best Disability Schools by Great Value Colleges. Further commendations include designation as a "Military Friendly College" in Victory Media's Guide to Military Friendly Schools, and as a leading college by U.S. News & World Report, Kiplinger's, Princeton Review, and Money Magazine, among others.
POSITION TYPE/EXPECTED HOURS OF WORK:
This is a full-time, managerial position, and days of work and hours are Monday through Friday, 8:30 a.m. to 4:30 pm. Note: This position is in the "NL" category of employment (non-fixed work week) and individuals in this role have no claim or entitlement to time off or cash compensation for hours worked beyond their normal schedule. Occasional evening and weekend work may be required as job duties demand. It is the policy of the College to grant hour for hour compensatory time off, with advance approval, only when employees are required to work on a regularly scheduled day off, Saturday, Sunday or a holiday. Time earned must be used within one fiscal year from the time it is earned.
JOB SUMMARY
Under the supervision of the Director of Facilities, manages the daily operations of the College's HVAC, Electrical, Plumbing, Maintenance, Trades, Housekeeping, Events and Grounds Departments. Assures continued and effective operations in support of the Academic, Student Services and Residence Life areas. Assists in planning and managing capital projects and in preparation and management of the annual operating budget.
Starting Annualized Salary - $95,000.00 - $120,000.00
Examples of Duties
DUTIES

• In consultation and conjunction with the Director of Facilities, establishes and revises operating goals and objectives for supervisory personnel and monitors their progress.
  
• Develops and revises policies and procedures related to daily operations needed to ensure effective and efficient work plans. Ensures compliance with all existing.
  
• Monitors and controls work distribution, productivity and timely response to work requests.
  
• Manages annual operating budget for the respective departments. Monitors and controls budget expenditures including salary and overtime. Keeps all unit expenditures within budget constraints.
  
• Supervises the Facilities managerial staff responsible for HVAC, Electrical, Plumbing, Maintenance, Trades, Housekeeping, Events and Grounds. Represents and acts for the director, as required.
  
• Assesses performance and provides professional development of direct reports.
  
• Ensures efficient use of the computerized maintenance management work order and preventive maintenance systems. Ensure timely closeout of open requests.
  
• Facilitates the integration of sustainability into institutional culture and practice. Serves as a member of the President's Committee on Campus Sustainability, and may rotate with other leaders on an annual or bi-annual basis as the co-chair of the committee. Works closely with the Supervisor of Building Services and the Manager of Grounds to execute the campus recycling and composting programs, and to implement best practices for reducing waste, re-using materials and recycling.
  
• Investigates alternatives for reducing operational costs while maintaining a high level of service to students, residents, faculty and staff. Provides quality, responsive and courteous customer service to the college community.
  
• Oversee institutional compliance with Environmental Health and Safety requirements including OSHA, Uniform Fire Code, National Electric Standards, The Uniform Construction Code, Federal and State environmental laws. Strive toward an accident free work environment through proper training and work practices. Work with the Director of Environmental Health & Safety to help achieve objectives.
  
• Works with Public Safety to coordinate the maintenance and installation of security-related equipment, including but not limited to surveillance cameras, traffic gates, traffic signage, card access systems and other monitoring and communication devices.
  
• Works with the Department of Human Resources to address personnel, training, performance and disciplinary matters.
  
• Serve as member of various standing committees including but not limited to Fire Safety Communications, Health and Safety and Space Allocation.
  
• Ensure employees receive all required periodic training and records are properly maintained.
  
• Establishes and maintains communication and cooperative working relationships with college administrators, CWA and IFPTE unions, faculty, staff, student organizations, government and private agencies and the general public in order to accomplish the objectives of the sections supervised and the unit.
  
• Facilitate a positive, team-oriented, cooperative and productive work environment for all employees and among work groups, management and union. Provide coaching and personnel development to staff members.
  
• Oversees minor capital projects performed by either in-house personnel or outside contractors from conceptualization through project closeout.
  
• Ensure quality, cost and timing objectives are consistently met for all priorities, initiates and projects.
  
• Interprets and administers applicable federal, state, local and contractual laws and regulations. Provides guidance and assistance when unusual problems occur.
  
• Prepares reports on section(s) activities; compiles, summarizes and analyzes statistical and other data and develops findings and conclusions and recommendations.
  
• Prepares detailed and accurate correspondence. Maintains integrity and appropriate confidentiality of section and unit operations. Ensures the maintenance of essential records and files.

Typical Qualifications
EDUCATION
Graduation from an accredited institution with a baccalaureate degree in engineering, construction, facilities or related field. Although a Bachelor's Degree is required, if in a different field, comparable work experience may be substituted on a year for year basis.
EXPERIENCE
Minimum of three (3) years of relevant professional experience in the management of a large-scale institutional, industrial or commercial facility. Experience in the Higher Education environment desirable. Must have strong organizational skills, communication and interpersonal skills, proven leadership, be computer literate and possess analytical ability. Experience with unions and capital construction management is very desirable. Experience with mechanical/HVAC, electrical, plumbing, fire protection and general construction practices is desired. Applicants who do not possess the required education may substitute experience on a year for year basis.
License:
Appointees will be required to possess a driver's license valid in New Jersey to perform the essential duties of this position.
Supplemental Information
EEO Statement:
Ramapo College is an Affirmative Action/Equal Employment Opportunity Employer. Ramapo has a long history of advocating, advising, and supporting diversity, equity, and inclusiveness. Examples can be found in its mission statement, strategic plans, degree and course offerings, community outreach programs and other diversity programs. Ramapo's commitment to diversity and inclusion is infused across all facets of the College; where the environment is welcoming, dedicated to social justice, respectful of freedom of expression, focused on educating and having an ongoing conversation regarding cultural competence and the benefits and importance of diversity.
SAME APPLICANTS: If you are applying under the NJ SAME Program, your supporting documents (Schedule A or B letter), must be submitted along with your resume by the closing date indicated above. For more information on the SAME Program visit their Website at: , email: , or call CSC at (833) 691-0404. Please send an email to confirming you applied through the NJ SAME program.
Ramapo offers a comprehensive benefits package through the State of New Jersey to full-time employees including health care, dental, prescription drug plans, retirement, pension, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave.
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