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POSITION PURPOSE
Reporting to the Vice-Chair of Finance & Administration (SOM Director), this position is responsible for complex and confidential executive support for the Vice Chairs and Core Medical Directors in Radiation Oncology. This position will independently perform complex administrative support functions with delegated authority from the Vice Chair of Finance & Administration of the Department of Radiation Oncology. This position will exercise judgment to solve unusual administrative problems in a way consistent with the objectives and policies of the Department, School of Medicine, and University. This position will be responsible for providing support to department leaders, including Vice Chairs and Core Medical Directors.
The Department of Radiation Oncology is an integral part of the Cancer Program at the University of Washington and a major contributor to the contribution margin of each of the seven centers at which we provide professional services: University of Washington Medical Center (UWMC); the Gamma Knife facility at Harborview Medical Center (HMC); the Fred Hutch Cancer Care (FHCC); the Radiation Oncology Suite on the Northwest Hospital Campus (FHCC@NWH); the FHCC Proton Therapy Center (PTC); Seattle Children's Hospital (SCH); Seattle Puget Sound VA Medical Center; and the FHCC Peninsula. We have 33 physician faculty, 32 science PhD faculty, 9 Advanced Practice Provider faculty, 10 radiation oncology residents, and 4 medical physics residents on staff with additional postdoctoral scholars and undergraduate and graduate students participating in various research projects in radiation biology and molecular medicine, medical physics, and radiation chemistry. Given the large scope of the Vice Chairs' and Medical Directors' jobs, the individual has an extremely complex job. This position must manage the multiple facets of the Vice Chairs' and Core Medical Directors' offices (including active and robust clinical, research, and teaching duties), balancing each aspect with precision and sensitivity as well as absolute discretion. As part of this role, they will be creating processes for faculty advancement within the department and leading or participating in projects to improve operations and communications within the SOM department and across our clinical locations. They are regularly called upon to thoroughly understand and interpret Departmental, School of Medicine and University policy for faculty and staff. They must be comfortable and able to speak for the Vice Chairs and Core Medical Directors in their absence on matters within the scope of this position. They must have the absolute confidence and trust of the Vice Chairs and Core Medical Directors and must regularly exercise independent judgment in a variety of arenas such as financial commitments, staffing practices and academic human resources. This position requires a thorough understanding of various organizational structures both internal and external to the Department of Radiation Oncology. The position has a high degree of complexity as the incumbent in this position will be required to develop operational and programmatic policies based on analysis of information from multiple sources and within the University policy constraints.
This position is vital in ensuring the proper functioning of the Radiation Oncology Department. This unit is critical to the overall clinical, research and training contributions of the Department of Radiation Oncology within the School of Medicine and UW Medicine. The position requires the ability to adjust to rapid changes, all of which are continuing challenges and performs all duties in a manner that promotes a team concept and reflects the mission, vision and values of the department.
DUTIES AND RESPONSIBILITIES
55% Special projects
35% Executive support to Vice Chairs and Core Medical Directors
10% Other
MINIMUM REQUIREMENTS
DESIRED QUALIFICATIONS
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
