Assistant Regional Healthcare Preparedness Coordinator

Overview
Western Michigan University Homer Stryker M.D. School of Medicine is recruiting a . Responsible for providing a wide range of administrative and operational support to the 5th District Medical Response Coalition (5DMRC). This includes attending meetings as a 5DMRC representative, coordinating and evaluating disaster exercises, developing, implementing, and evaluating regional plans, maintaining regional equipment and other resources (including inventory) and coordinate use region wide, using and coordinating various regional communications platforms, and providing situational awareness to partner agencies. The Assistant Preparedness Coordinator also leads specific activities associated with responses to disasters, public health emergencies, multi-casualty incidents and other crises, along with the Regional Healthcare Preparedness Coordinator and the Regional Medical Director.
The employee must be able to perform a combination of sitting, standing, and walking. Must have the ability to hear within normal range and possess the physical capability and hand dexterity to operate basic office equipment. Occasionally lifts objects averaging 30 pounds but may be up to 50 pounds with assistance. During actual emergencies, exercises, and training, the employee may be required to work longer than usual hours on a 7-day per week basis. Also, during exercises, trainings, and actual events the employee will be required to assist in moving and setting up equipment. This may include moving objects up to 50 pounds with assistance, unloading/loading trailers, and moving trailers with a vehicle.
Responsibilities

• Assists and supports the Regional Healthcare Preparedness Coordinator in activities involving the health care coalition and the Michigan Healthcare Preparedness Program, including submitting written reports, applications, policies, plans, and similar documents.
• Coordinates regional volunteer programs as appropriate.
• Maintains the contact databases of 5DMRC members and various workgroups and discipline groups.
• Serves as the 5DMRC webmaster and serves as point of contact for 5DMRC social media programs.
• Provides support to 5DMRC and other related meetings including such things as recording and distributing meeting minutes, maintaining attendance records, and preparing for and recovering from meetings.
• Assists in the planning, development, implementation, and evaluation of regional and other disaster exercises.
• Conducts and/or assists in regional training programs and activities in accordance with the Healthcare Preparedness program work plan.
• Supports and functions in assigned role as appropriate when the Region 5 Medical Coordination Center (R5MCC) is activated during specialized regional responses, periodic training exercises, and actual responses to disasters, major incidents, and special events.
• Maintains regional equipment and other regional resources (including maintaining an inventory), coordinates use of these resources by regional partners and others, delivers (or arranges for delivery) of regional resources when timely delivery critical or as able, and maintains the regional warehouse in a safe, clean, and organized manner.
• Provides technical support and serves as a regional point of contact for EMResource, EMTrack, Michigan Health Alert Network (MI-HAN), Michigan Volunteer Registry, Michigan Public Safety Communications System, and other specialized communications platforms.
• Supports staffing of the Regional Medical Coordination Center and other multiagency coordination systems during exercises or major incidents, as needed. Completion of ICS 300 & 400 to be qualified for various Incident Command System positions.
• Provides logistical support and inventory control processes.
• Functions as a team leader as needed during actual incidents or exercises or during other 5DMRC-related activities. This may include supervising other staff members, volunteers, and others.
• Assists in processing project-related financial reimbursement and related document collection and authorization as needed.
• Maintains positive and effective communications and relationships with local, regional, state, and federal colleagues.
• Availability to work on weekends and evenings to complete time-sensitive projects.
• Along with Regional Preparedness Coordinator and other coalition staff, periodically is on-call to provide immediate support to regional emergencies with expectation of immediate remote communications to requesting parties.
• During major incidents or exercises, provides operational support needed to accomplish response objectives.
• Acquires knowledge needed to utilize new technology and conduct policy/procedure revisions.
• All other duties as assigned to support the needs of the healthcare coalition and WMed.

Qualifications
EDUCATION AND/OR EXPERIENCE:

• Bachelor's degree or equivalent, relevant work experience required.
• 3-5 years' experience in healthcare, EMS, public safety, public health, or emergency management required.

LICENSES, REGISTRATIONS, CERTIFICATIONS:

• Upon hiring, completion of FEMA Introduction to National Incident Management System (IS 700), Introduction to National Response Framework (IS 800), Introduction to Incident Command System (ICS-100) and Basic Incident Command System (ICS-200).
• Within 12 months of being hired (contingent upon course availability), completion of Intermediate Incident Command System (ICS-300), Advanced Incident Command System (ICS-400), Basic Life Support (American Heart Association), Basic Disaster Life Support (BDLS), Advanced Disaster Life Support (ADLS), and National Disaster Life Support (NDLS) Instructor.
• Certification and/or license in an EMS or healthcare discipline is desirable, but not required.

OTHER SKILLS AND ABILITIES:

• Familiarity with common social media applications and basic website maintenance (preferred).
• Excellent interpersonal skills, ability to work with others, and to effectively communicate verbally and in writing.
• Ability to interpret, comprehend and transmit complicated and detailed instructions.
• Ability to effectively function within a Multi-Agency Coordination group and other components of the National Incident Management System.
• High level of organizational skills, the ability to concurrently manage multiple tasks and to delegate as appropriate.
• Demonstrates the ability to recognize priorities in organization of workflow.
• Able to perform duties independently, with a minimal need for direct supervision.

About Western Michigan University Homer Stryker M.D. School of Medicine (WMed)
We are committed to excellence and health equity through transformative medical education, high-quality, patient- and family-entered care, innovative research, and community partnerships within a just culture of diversity, equity, inclusion, and belonging. Our vision is health equity for all in Southwest Michigan through innovation in the practice and study of medicine.
The medical school is a collaboration of Western Michigan University and Kalamazoo's two teaching health systems, Ascension Borgess and Bronson Healthcare. The medical school is a private nonprofit corporation supported by private gifts, clinical revenues, research activities, tuition, and endowment income. Building upon a $100 million foundational gift in 2011, WMed is a recipient of the Empowering Futures Gift, a philanthropic commitment of $300 million to support the mission of the medical school. WMed contributes to the economic vitality of Southwest Michigan through the services we provide as well as the creation of 1,600 new jobs and an annual estimated economic impact of $353 million in Kalamazoo and Calhoun counties.
WMed is fully accredited by the Liaison Committee on Medical Education and the Higher Learning Commission. The medical school offers a comprehensive, innovative four-year Doctor of Medicine degree program and two Master of Science degree programs in Biomedical Sciences and Medical Engineering. We train physicians in 10 residencies and five fellowships accredited by the Accreditation Council for Graduate Medical Education. To support our educational mission, we have Joint Accreditation for interprofessional continuing education, which incorporates accreditation by the Accreditation Council for Continuing Medical Education.
WMed Health is the clinical practice of the medical school with more than 300 providers offering comprehensive primary care and specialty services in several locations throughout Kalamazoo, Portage, and Battle Creek. The Department of Pathology faculty serve as the Office of the Medical Examiner for counties throughout Michigan and northern Indiana.
The W.E. Upjohn M.D. Campus located in downtown Kalamazoo serves as the primary educational facility with faculty and administrative offices, student study and social spaces, team-based learning halls, a state-of-the-art Simulation Center accredited by the Society for Simulation in Healthcare, basic science research labs, as well as toxicology and forensic pathology labs.
WMed is building upon Kalamazoo's century-long foundation of drug discovery and medical device development with a strategic investment in clinical, laboratory, community, and educational research. The Center for Immunobiology, Center for Clinical Research, Research Histology Lab, Innovation Center, and Human Research Protection Program contribute to the medical school's advancement of knowledge through innovation and discovery.
Western Michigan University Homer Stryker M.D. School of Medicine is an Equal Employment Opportunity/Affirmative Action employer of females, minorities, individuals with disabilities, and protected veterans, and actively strives to increase diversity within its community. We provide a drug- and tobacco-free workplace.
EEO Minorities/Women/Disabled/Protected Veterans.