Assistant Property Administrator

You will support the secretarial needs of the President, Senior Property Manager & Operations Manager to ensure that accurate letters, documents, and other various materials are produced within established time frames and with high-quality standards. You will also use various software packages and visual aids to produce accurate documents, presentation materials, charts, and graphics (type, proof, organize, design, create fonts, layout, etc.) within established deadlines. Confidential materials must be handled discretely.

Responsibilities:

• Assist Company staff with department reports, projects, and presentations at various times throughout the year.
• Organize, research, and gather required data as necessary.
• Provide assistance in preparing materials, performing reconciliations, and other special projects as required.
• Generate copies of printed materials and proof the quality and consistency of the copies on an as-needed basis.
• Handle departmental mailings in a timely manner.
• Greet visitors, screen incoming calls, schedule appointments, maintain company calendar of appointments, and play an active role in organizing and prioritizing management activities.

Qualifications:

• Previous experience using Yardi is preferred
• Minimum of 3-4 years experience providing clerical and administrative support to midlevel and executive staff.
• Experience providing clerical and administrative support in a property management office is preferred.
• Extensive knowledge of Windows 10, and Microsoft Office 365 including Microsoft Word, Outlook, PowerPoint & Excel. DocuSign, and Adobe
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• ​Strong organizational skills