Address
Form of work
Salary38544
Location:
10 Brookline Place West, Brookline, MA 02445
Category:
Development/Fundraising
Employment Type:
Full time
Work Location:
Hybrid: 2-3 days onsite/week
Overview
This position is considered hybrid, 2-3 days onsite at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in New England: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont.
GENERAL SUMMARY:
The Assistant provides administrative support to one Director, an Associate Director, and an Assistant Director on the Planned Giving team which raises funds from individuals and families through estate gifts, life income vehicles, and complex assets in support of research and care at Dana-Farber. This role includes data entry, drafting and managing correspondence, managing calendars, processing gifts, making travel arrangements and appointments, and providing event support, in addition to other administrative duties as assigned. The ability to multitask with a high degree of attention to detail is required. The Assistant is responsible for providing administrative support to the Planned Giving Team. Responsible for assisting the entire Division with reaching financial goals.
The onboarding of this role will include a comprehensive training process which includes completion of online modules, shadowing colleagues, as well as hands-on learning experiences throughout the first calendar year in the role.
The Assistant should embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; Discovery; and Equity and Inclusion every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.
Dana-Farber is currently undertaking an ambitious fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This multibillion-dollar campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy funds raised through The Dana-Farber Campaign is focused on accelerating the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer.
APPLICATION REQUIREMENTS:
Resume and cover letter required with application submission. If you wish to disclose your personal pronouns, please include them within your resume and cover letter submission.
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
Responsibilities
Provide administrative support to three fundraisers on the Planned Giving team as follows:
- Develop a working knowledge of ClearView fundraising database, PG Calc, Excel, Event Management System and other management information and tracking systems used by the Philanthropy office.
- Assist Associate Director with Estate Administration correspondence and tracking.
- Support the Director with prospect outreach and maintenance of his/her prospect pool; Assist with donor visits, travel arrangements, correspondence, and other outreach efforts by mail, email and phone calls.
- Assist in assembling life income proposals utilizing PG Calc and serve as a liaison to State Street Global Advisors for administration of life income gifts (CGAs, CRTs, PIFs).
- Assist in coordinating the annual Dana-Farber Society (DFS) dinner, including receiving RSVPs and generating nametags, guest lists, invitations, and save the date and event confirmation notices.
- Manage Planned Giving’s online DFS donor list and oversee all DFS greetings in ClearView.
- Assist in the planning and execution of various Planned Giving internal and external meetings. Take meeting minutes as necessary.
- Prepare monthly, quarterly, and annual projections, reports and analysis of estate gifts and DFS membership.
- Process checks in coordination with Donor Services and office protocols.
- Assist with DFS stewardship, including coordination of mass mailings.
- Respond to calls and visits from volunteers, sponsors, donors, prospects, and inquiries at large. Submit expense reports and manage credit card reconciliation process for Director and Associate Director.
Reports to the Director, Associate Director, and Assistant Director within the Planned Giving Team. Independent decision-making on day-to-day tasks and good judgment is required for dealing with Institute donors, trustees, volunteers, senior staff and confidential information.
Qualifications
Associate degree and/or administrative training degree required. As this level position is often considered the foundation for someone pursuing a career in philanthropy, a Bachelor’s degree is preferred. 0-2 years of administrative experience.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Attention to detail is a must. Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Superior organizational skills and ability to manage a variety of projects are key. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Solid computer skills and competency in Microsoft Office Suite products are absolutely necessary. High degree of confidentiality must always be exercised.
PATIENT CONTACT:
No.
WORKING CONDITIONS:
Hybrid (2-3 days onsite at 10 Brookline Place each week). Some evening and weekend work is required.
DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT:
We’re stronger together. In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values.
Inclusive interview practices are a priority in the Division of Philanthropy. We incorporate an Inclusion, Diversity & Equity (ID&E) Interview Panel in all searches. In this 30-minute interview, we connect with candidates on four main ID&E competencies: empathy, collaboration, inclusivity, and compassion.
DFCI DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.
DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 10 paid holidays, a flexible work environment, and work/life balance. Dana-Farber offers a variety of personal, professional, and leadership development opportunities to all members of its workforce through Institutional programming. Division of Philanthropy offers 75+ specialized professional development sessions designed for staff each year through its in-house learning program, the Center for Advancement Training.*
- All benefits subject to Institute changes
EEOC Poster
