Assistant Office Manager

We are looking for a dedicated and highly organized Assistant Office Manager to join our team and contribute to our continued success.

Job Summary

As an Assistant Office Manager, you will play a pivotal role in ensuring the efficient and smooth operation of our office. You will provide essential support to the Office Manager and help manage daily office activities. This role requires a proactive, detail-oriented individual who is capable of multitasking and problem-solving.

Key Responsibilities

1. Administrative Support
   • Assist in maintaining office policies and procedures.
   • Manage and maintain office supplies and equipment.
   • Handle incoming and outgoing mail and packages.
   • Prepare reports and documents as needed.
2. Calendar and Meeting Management
   • Schedule meetings and appointments for the Office Manager.
   • Coordinate and organize meetings, including room reservations and catering arrangements.
   • Maintain the Office Manager's calendar and remind them of upcoming events.
3. Communication
   • Serve as a point of contact for internal and external communications.
   • Answer and direct phone calls and emails.
   • Draft and edit office correspondence.
4. Financial Management
   • Assist with basic financial tasks, such as expense tracking and budget management.
   • Process invoices and maintain financial records.
5. Team Support
   • Assist in onboarding new employees, including setting up workstations.
   • Act as a liaison between employees and management.
   • Coordinate team-building activities and events.
6. Office Maintenance
   • Ensure the office is clean, organized, and well-maintained.
   • Coordinate repairs and maintenance as necessary.

Qualifications

• High school diploma or equivalent; Bachelor's degree is a plus.
• Proven experience in a management, administrative, or assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and work effectively in a fast-paced environment.
• Attention to detail and problem-solving abilities.
• Knowledge of basic financial and budgeting principles is a plus.

Benefits

• Competitive salary
• Health benefits
• Opportunities for professional development and growth
• A supportive and inclusive work environment