Assistant Estate Administrator, Compliance Specialist 2, Two Positions

Initial Posting Date:
05/11/2023
Application Deadline:
05/24/2023
Agency:
Department of Human Services
Salary Range:
4259.00 - 6528.00
Position Type:
Employee
Position Title:
Assistant Estate Administrator, Compliance Specialist 2, Two Positions
Job Description:
We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the Equity North Star as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply.
The Office of Estate Administration Unit, within the Oregon Department of Human Services is seeking to hire Two Assistant Estate Administrator, Compliance Specialist 2. When you join ODHS, you join a community of over 10,000 employees dedicated to serving Oregon's most vulnerable population. Our Mission is to help Oregonians in their own communities achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity.
About the Position:
This position is responsible for a multitude of independent decisions, made daily, involving complex estate recovery issues. You will determine which policies affecting estate assets were/are following existing eligibility policy standards. You will determine which laws, rules and policies apply to the known facts, and initiate the appropriate action to be taken. You will determine if an eligibility violation has occurred and make decisions based on compliance enforcement. You will assist in determining possible estate recovery actions to take in complex cases.
Oregon Department of Human Services (ODHS), A place to belong and make a difference!

• When you join the ODHS, you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity.
• Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS' overall mission and vision.
• We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency, and we are committed to integrating equity into all we do. The Equity North Star has four points that explain the agency's goals related to equity, inclusion, and racial justice.
• We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and competitive benefits packages including health, dental, vision and much more!

What you need to qualify

• Four years' experience doing administrative research that included compiling and evaluating facts to recommend management action or decide compliance with program guidelines and regulations. Two of the four years must be above the technical support level. (Note: some positions may require experience in a specific regulatory industry or program)
• Note: college-level course work may substitute for experience on the basis of 45-quarter units per year, up to a maximum of three years.

Required:Required: Submit a cover letter no longer than 2 pages long that clearly describes the two questions below.

• Please provide your experience researching, analyzing, and applying administrative rules, statutes, and regulations.
• Please describe your experience preparing written correspondence to a variety of audiences.

Failure to submit the required cover letter may remove your application from consideration.
Your duties at a glance
As the Assistant Estate Administrator, you will:

• Enforce estate recovery and act as a liaison between the Department and other parties using and interpreting established laws, policies, and regulations.
• Receive notifications of death from the public, branch offices, attorneys, nursing facilities, other providers, court records.
• Evaluate case record, legal, and service documents pertaining to the deceased and/or Living Medicaid recipient that are transferred or referred to the unit, to determine that policies affecting estate assets were/are following existing eligibility policy standards and to identify if there are recoverable assets upon which a claim may be made.
• Investigate complaints, and/or assists field unit staff, regarding questionable asset actions on the part of the client/representative/family member, to determine if an eligibility violation may have occurred.
• Identify if overpayment of benefits exists, assets not disclosed, creditors not paid in priority order, possible financial abuse.
• Testify at contested, administrative case hearings or court hearings.
• Design and provide training to agency employees and/or other governmental or non-governmental entities explaining estate recovery regulations. T
• The position has significant independence and discretion in interpreting and applying complex regulations and to refer, in concert with the Estate Administrator and management, cases for possible sanctions and/or other remedies to the Department of Justice.

Essential attributes
We are looking for candidates with:

• Knowledge of research and investigative practices
• Ability to analyze, interpret and apply rules and applicable statutes
• Knowledge of the legal process related to probate law
• Knowledge of real estate, banking, Medicaid eligibility, and title experience
• The ability to proactively and effectively communicate, verbal and written information with internal and external partners
• Ability to multi-task, prioritize work, independent decision making, identify issues & solve problems, high degree of accuracy
• Work effectively and collaboratively as part of a diverse team

Please be sure to clearly describe how you meet these attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process.
Working conditions

• Normal office working conditions. Travel may be required occasionally throughout the state to provide training, provide testimony, or inspect estate property.
• May occasionally encounter hostile or emotionally upset individuals.
• May require some bending, stooping, and lifting associated with working with file drawers/boxes.
• The person in this position must have a good driving record or be able to provide an acceptable alternative means of transportation.
• An option for Hybrid work will be dependent on location when filling this position. The ability to report to Salem may be required when training, business or operational needs are dependent on onsite activities.

About Estate Administration Unit
The Estate Administration Unit (EAU) is a unit within the Office of Payment Accuracy and Recovery (OPAR) that is part of Administrative Services within the Department of Human Services. The Department serves Oregonians by administering, providing, and promoting a variety of programs. The Department has responsibility for medical and cash assistance, electronic benefit food issuances, long term care and community-based care waivered services, adult protective services, children's services, licensing and certification of facilities, estate administration, Older Americans Act, Oregon Project Independence, and many other services that assist people. The EAU has responsibility for a wide variety of duties related to the recovery of assistance from the estates of deceased clients. The unit is also involved in providing technical assistance to field units on such topics as property transfers, wills, trusts, conservatorships, guardianships, and other legal documents and proceedings. The unit assures that federal and state laws and administrative rules are complied with in the recovery of public assistance benefits. This position assures that the agency's mission is effectively carried out by local field offices throughout the state.
Application instructions
Your work history profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.

• Please upload a resume or complete the Workday history profile. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
• Required: Submit a cover letter no longer than 2 pages long that clearly describes the two questions below.Failure to submit the required cover letter may remove your application from consideration.
• Current State of Oregon employees: Apply via your employee Workday account.
• If you are not a current State of Oregon employee: view this application instructional video.
• After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.

Additional requirements:

• Finalists for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
• A valid driver's license and acceptable driving record are required.

Helpful information

• This position is represented by the Union (SEIU).
• This recruitment may be used to fill future vacancies.
• Have questions about Workday, and want some tips on understanding the state application process? Check out our Oregon job opportunities page.
• IMPORTANT: Please monitor your Workday account as all communications will be sent there.
• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Please review the Classification and Compensation page for more details, or you may visit our website for information on Pay Equity.
• For questions about the job duties or application process, please contact Nora.L.Leyva-Esquivel@odhs.oregon.gov. Please be sure to include the job requisition number.
• If you need an accommodation under the Americans with Disabilities Act (ADA) to participate in the application or selection process, please contact ADA.DHS@dhsoha.state.or.us. Please be sure to include the job requisition number.

We thank you for considering this employment opportunity with the Oregon Department of Human Services.