Assistant Director, Fan Leadership Programs

Department
Provost Diversity and Inclusion
About the Department
The Office of the Provost at the University of Chicago was established in 1963 when Edward H. Levi was appointed the first Provost of the University. Since then, the responsibilities of the Provost and the Office have expanded to include not only academic planning and appointments but academic initiatives, arts programming, space planning and allocation, the University's budget, diversity initiatives, faculty program development, and many other manners of academic and administrative support. The staff in the Office of the Provost support the University's community of scholars, their shared ideals, and the core values that make the University a singular intellectual destination. Together with the University's deans, directors, and department chairs, the Office of the Provost provides the opportunities, infrastructure, and resources that encourage our faculty and other scholars to pursue their finest work.
The Ivy+ Faculty Advancement Network (FAN), a consortium of 13 national research universities seeking collaborations of consequence to advance diversity and inclusion in the American professoriate. FAN is a new and entrepreneurial venture that began in 2021 with the hiring of its inaugural Executive Director. The University of Chicago is the administrative host of the consortium.
Job Summary
The Assistant Director is a part-time position with the Ivy+ Faculty Advancement Network (FAN), a consortium of 13 national research universities seeking collaborations of consequence to advance diversity and inclusion in the American professoriate. FAN is a new and entrepreneurial venture that began in 2021; the Assistant Director will be FAN's second employee.
The Assistant Director serves a key role in coordinating, implementing, and measuring the impact of the Ivy+ Mellon Leadership (IML) Fellows program, a FAN initiative supported by the Mellon Foundation until March 31, 2026. The Assistant Director will play a leadership role in all aspects of the IML Fellowship experience, especially the Institute on Inquiry, Equity & Leadership in the Academic Department. The Assistant Director will partner closely with the Executive Director to be deeply involved with mentor selection and coordination, curriculum oversight, participant support, marketing and communication efforts, speaker management, program assessment, et cetera. The Institute consists annually of two three-day in-person events and five three-hour virtual events. In addition, the Mellon Foundation initiative includes one two-day in-person event annually and several small, virtual meetings.
The Assistant Director will coordinate leadership development content, both online and in-classroom, during the 2023-24 and 2024-25 academic years. The Assistant Director will also resolve day-to-day operational challenges and share responsibility with the Executive Director for implementing administrative policies and procedures for FAN.
Responsibilities
Implementing multi-modal programs of equity-minded leadership development

• Design learning opportunities via a variety of delivery modalities (i.e., in-person classroom, webinars, asynchronous learning courses, training videos, etc.) for leadership development content tailored for research university faculty and administrators.
• Implement instructionally-sound learning solutions, industry standards, and innovative methods to improve the experience of adult learners participating in workshops, seminars, and retreats.
• Facilitate both in-classroom and online programs and meetings, including speaking in-person and on-screen before a live audience.
• Evaluate, analyze, and report on the effectiveness and impact of FAN programs, ensuring the tools to measure impact are efficient.

Creating and managing content and communication in accordance with Ivy+ standards

• Manage the Institute's Canvas learning management system (LMS), in collaboration with FAN's partner eCornell.
• Manage marketing and communication activities for the Institute and FAN, including website maintenance, social media, and email marketing, ensuring opportunities are promoted to Institute Fellows and alumni across the consortium and beyond.
• Draft and coordinate correspondence and other updates to be distributed to FAN stakeholder groups.
• Follow FAN and Ivy+ standards through all Fellowship and Institute materials and digital library of program resources.

Managing logistics, operations, schedules, financial reporting, etc.

• Inform and execute the operational aspects of the Ivy+ Mellon Leadership Fellowship and the Institute, as well as meetings of FAN's Steering Committee.
• Coordinate logistics (e.g., event materials, travel arrangements, payment processing) for FAN subject matter experts, consultants, and Fellows.
• Schedule and organize meetings, including assistance in setting up conferences and/or FAN Steering Committee meetings.
• Assist in establishing office procedures and resolving day-to-day operational challenges.
• Work with the University of Chicago's Diversity + Inclusion team in the Office of the Provost to manage related financial transactions including service payments, procurement, invoicing, et cetera.
• Assist Executive Director with the development and management of budgets for projects and programs.
• Provide Executive Director with regular reports for both programmatic and financial activity.

Acquiring and leveraging expertise that advances organizational and programmatic goals

• Research and stay abreast of current trends related to FAN's mission, including but not limited to diversity and inclusion in the professoriate; the development of equity-minded leadership among the faculty; and decision and implementation science in the academy.
• Track media coverage of major trends in higher education in reports issued by the major higher education professional associations.

Serving the needs of FAN member representatives

• Create and maintain strong working relationships between FAN, Institute Fellows and alumni/ae/a, and representatives of the consortium's 13 members.
• Maintain a network of resources within and beyond FAN to identify and secure subject-matter experts for consortium-wide and member-based programming.
• Serve as a resource within the consortium and function as a key liaison with internal and external constituencies.
• Manage and/or support special projects and other duties, as assigned.
• Uses moderate/solid understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
• Analyzes program budgets and recommends or makes budgetary recommendations.
• Has moderate/high levels of interactions with faculty, researchers and staff for committee work or information.
• Performs other related work as needed.

Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Education:

• Advanced degree, preferably in higher education, adult development, or related field.

Experience:

• Working in a higher education setting.
• Working with (a) underrepresented groups in higher education and (b) the culture and issues of access, diversity, inclusion, equity, and multiculturalism.

Technical Skills or Knowledge:

• Demonstrated proficiency (i.e., experience in the 'advanced' menus) of some or all of the below applications:
• Microsoft Word, Excel, Outlook, and PowerPoint.
• Google Drive, Docs, Sheets, Slides.
• A project management application such as Wrike, Zoho, Microsoft Project, etc.
• Canvas or an equivalent learning management system.
• Additional experience with digital copy-editing, image, and video editing preferred (e.g., Adobe Creative Suite).

Preferred Competencies

• This role requires a high level of relational leadership and operational command, and therefore, evidence of effectiveness.
• Working skillfully with a broad range of senior- or executive-level constituents.
• Implementing programs designed to make an organization more diverse, inclusive, and just.
• Supporting management- or senior-level adult learners in their professional development.
• Solving problems with creativity, foresight, and good judgment.
• Maintaining discretion and confidentiality.
• Exercising diplomacy and cross-cultural communication skills.
• Ability to work collaboratively within a 'dotted-line' team, including providing and responding well to constructive feedback.
• Ability to work independently on multiple projects simultaneously, to set priorities, and to meet deadlines.

Working Conditions

• The University of Chicago is FAN's host institution and FAN's Executive Director works remotely from Massachusetts. Therefore, although the University is registered in the following states/locations: California, Colorado, District of Columbia, Florida, Indiana, Maryland, Massachusetts, Michigan, New Mexico, New York, North Carolina, Oregon, Pennsylvania, Utah, Virginia, and Wisconsin, the most preferred candidate will be willing to work on location at the University's Hyde Park campus or, if remotely, in the Boston Metro area. Some travel required to the meeting locations of the in-person events (approximately three times per year).

Salary Range

• $35,000-$37,500

Benefits Information

• https://humanresources.uchicago.edu/jobs/benefitshighlights.shtml

Application Documents

• Resume (required)
• Cover Letter (required)
• References (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
FLSA Status
Non-Exempt
Pay Frequency
Biweekly
Scheduled Weekly Hours
20
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
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