Assistant Director, Ard Human Resources

Department
ARD Human Resources
About the Department
Alumni Relations & Development (ARD) engages alumni (~190k), current students, parents and friends of the University through intellectual, professional and social activities on campus, around the world and online. ARD raises $550 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.
As part of the larger Talent Management team, ARD Human Resources (HR) supports the employee lifecycle from onboarding to offboarding. We are committed to enriching the working environment for all staff by promoting a culture of inclusion, diversity, equity, and accountability. We invite individuals with diverse backgrounds, experiences, and abilities to apply.
This position has a hybrid work schedule which includes weekly in office presence located in Hyde Park at 5235 South Harper Court.
Job Summary
The job performs a broad range of operational activities to design, implement, and monitor a variety of human resource programs. Responsibilities are within the Human Resources Function as a generalist or in a combination of disciplines, allowing the incumbent to acquire higher-level skills.
Responsibilities

• Manage ARD on- and offboarding process for regular staff including managing the administrative logistics and documentation for internal and external transitions and conducting exit interviews.
• Support Workday usage for Recruiting, Time and Absence, Performance Management, other processes, and reporting as needed.
• Resolve issues related to accruals, time approver assignments, organizational structures, employee information & documents, etc. via Workday.
• Train and support managers and staff in using Workday.
• Partner with internal ARD teams to assist with additional onboarding support as needed.
• Partner with and serve as a liaison to UChicago HR teams across campus (i.e., Booth, MBSD, Law School, etc.) to facilitate additional onboarding and support for ARD staff members.
• Work closely with Financial Operations to resolve payroll issues related to Workday Time and Absence.
• Use Workday, Excel, PowerPoint, and other tools to synthesize data to create and design regular and non-routine reports and charts.
• Review application materials and evaluate valid candidacy by ensuring applicants meet role requirements.
• Respond to unforeseen and complex problems, make recommendations to improve efficiency and effectiveness and implement changes as needed.
• Maintain knowledge of legal requirements and government reporting regulations affecting Human Resources functions and ensure policies, procedures and reporting are in compliance. Ensure accuracy and confidentiality of all data and records and perform duties in accordance with federal and state laws, University Human Resource Services (HRS) policies and ARD procedures.
• Participate in the review and determination of best practices in facilitating goals and activities for supporting ARD staff. Contribute ideas in strategic planning sessions.
• Provide support during Annual Merit Planning (AMP).
• Develop and maintain procedures and protocol for Talent Management to maintain a high level of professionalism in all activities.
• Partner with Talent Management team as needed regarding staffing updates and ad hoc assignments.
• Order and deliver official employee onboarding materials.
• Seek opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
• Support staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Drafts templates and routine offer problems using standard procedures. Maintains appropriate Human Resources data and records, solving a range of straightforward problems using standard procedures.
• Provide professional support to a unit's employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints.
• Performs other related work as needed.

Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Education:

• Bachelor's degree.

Experience:

• Experience working with Workday.

Technical Skills or Knowledge:

• Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including the University's donor relationship management system and the Microsoft Office Suite.

Preferred Competencies

• Manage confidential information with discretion and tact.
• Act with integrity, professionalism, and confidentiality.
• Work collegially and collaboratively in a team setting.
• Prioritize multiple projects and independently follow through with detail.
• Outstanding interpersonal and communications skills characterized by the ability to listen, to speak, and to write effectively.
• Self-motivation and the ability to take initiative.

Working Conditions

• This position has a hybrid work schedule which includes weekly in office presence.
• Standard office environment.
• Travel to campus and/or non-campus locations for University business.
• Work evenings and weekends as needed.
• This position is located in Hyde Park at 5235 South Harper Court.

Application Documents

• Resume/CV (required)
• Cover Letter, addressed to Angela Jacobs (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Human Resources
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.