Assistant Beach Office Manager - 2024

TITLE:                            ASSISTANT BEACH OFFICE MANAGER PAY RATE:                     $18.50/hour
HOURS:                         Varies, based on operations. Seasonal, under 1,000/year.
DEPARTMENT:              Parks and Recreation
PREREQUISITES FOR EMPLOYMENT:
-Must be over 18 years of age
-Available to work 2024 mid-May through end of August
-Basic knowledge of standard money handling procedures
-Pass both the Criminal and DCFS background checks
-Pass drug and alcohol screen
-Basic math skills exam and interview
HOURS: Varies, weekdays and weekends up to 40 hrs/week.
 
                                            
General Task Statement:
Responsible for the sales and daily operations of the Dempster St. Beach Office. Hires, trains, schedules and manages gate attendants and office staff.
 
Supervision:
Under the direct supervision of the Outdoor Program Coordinator and Recreation Manager
 
Essential Function(s) - Task Statements:

• Know and enforce all rules and regulations pertaining to the Evanston Lakefront
• Conducts recruitment and assists in hiring seasonal employees.
• Supports operations by maintaining office systems and supervising staff.
• Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Maintains office staff by recruiting, selecting, orienting, and training employees
• Maintains office staff and gate attendant's job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results
• Contributes to team effort by accomplishing related results as needed
• Inspects vessels and enforces rules at sailing beach and power boat launch
• Manages RecTrac waiting lists, rentals, beach passes and daily admissions
• Communicate and coordinate with Sailing and Aquatic Camp staff regarding rentals and lessons.
• Know current beach programs and events and be able to communicate details to patrons.
• Attend staff training sessions
• Collect all due monies and check beach tokens at the Beach Office
• Balance all collected monies at the end of each shift
• Responsible for effective and appropriate communication to patrons
• Attend staff meetings as scheduled by Office Manager and outdoor program coordinator
• Maintain a clean and safe office environment
• Responsible for care and maintenance of equipment and storage areas
• Complete written reports such as accident, incident, batch and the like on a timely basis
• Communicate to supervisor(s) if there are problems or issues needing special attention
• Performs other reasonable duties as assigned by supervisor
• Assumes responsibilities of Beach Office Manager in his/her absence

 
Specifications:

1. Minimum Reasoning ability usually associated with this classification:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form; to deal with problems involving several concrete variables in or from standardized situations.
 

1. Minimum Language ability usually associated with this classification:

Read:  Ability to read staff manuals, memoranda, and attendance sheets.
Write:  Ability to complete daily log sheets, accident reports, incident reports, jump reports, first-aid reports using prescribed format and conforming to all rules of punctuation, grammar, and style.
Speak:  Ability to give verbal direction to subordinates, communicate effectively with co-workers, supervisors, citizens, and the public as well as other employers; speaking extemporaneously on a variety of subjects.
 

1. Amount of training, either on-the-job or formal education, usually associated with this occupation in addition to the Reasoning, Math and Language abilities detailed above:

 

1. Completed at least 1 year of high school
2. Complete all preseason training

 

1. Degree of Physical Demands (strength) usually associated with the essential functions of this classification:

Ability to exert up to 20 pounds of force occasionally and/or up to 20 pounds frequently, and up to 20 pounds of force constantly in order to move objects
 
 

1. Type of physical demands usually associated with the essential functions of this classification:

Reaching:           Extending hand(s) and arm(s) in any direction
Handling:           Seizing, holding, grasping, turning, or otherwise working with
hands. 
Talking:              Expressing or exchanging ideas by means of the spoken word. 
Hearing:             Perceiving the nature of sounds.
Feeling:               Perceiving attributes of objects such as size, shape, temperature or texture.
Tasting/Smelling: Distinguishing, with a degree of accuracy, differences or similarities in intensity or quality of flavors and/or odors, or recognizing particular flavors and/or odors, using tongue and/or nose.
Climbing:            Ascending or descending ladders, stairs, ramps, embankments, and the like using feet and legs and/or hands and arms.
Balancing:          Maintaining body equilibrium to prevent falling when walking, standing, crouching, or running on narrow, slippery, or erratically moving surfaces.
Stooping:            Bending body downward or forward by bending spine at the waist.
Kneeling:            Bending legs at knees to come to a rest on knee(s)
Crouching:         Bending the body downward and forward by bending leg(s) and spine.
Crawling:           moving about on hands and knees or hands and feet
Seeing:                The ability to perceive the nature of objects by the eye.  The important aspects of vision are:

1. acuity-far:  clarity of vision at 20 feet or more
2. acuity-near:  clarity of vision at 20 inches or less
3. depth perception:  ability to judge distance and space relationships so as to see objects where and as they actually are
4. field of vision- observing an area that can be seen up and in a given point
5. accommodation- adjustment of the lens of the eyes to bring an object into a sharp focus, especially important when doing near-point work at varying distances from the eye
6. color vision- ability to identify and distinguish colors

 

1. Working conditions usually associated with this classification:

Ability to lift, kneel, bend, stand for long periods of time, identify or distinguish colors, and work outdoors at night with limited lighting
 

1. Environmental conditions (physical surroundings) usually associated with this classification:

Ability to work outdoors in a variety of weather conditions such as rain, high temperatures, and humidity. Work environment includes beaches, recreation centers, multipurpose rooms, swimming pools, athletic fields, parks, playgrounds, and office space.
       

1. Environmental conditions (hazards) usually associated with this classification:

               The worker is subject to inside environmental conditions approximately 5% of
               the time and outside work 95% of the time with no effective protection from
               weather conditions or temperature changes.
 

1. Machines, Tools, equipment, and work aids which may be representative, but not all-inclusive, of those commonly associated with this type of work:

 

1. pen, pencil, ruler, blueprints, charts, contracts, diagrams, directives, documents, forms, manuals, publications, reference books, schedules, and specifications.

 
 
Application Procedure:
To apply for this position, please apply online at www.cityofevanston.org on or before the closing date.
 
Chosen candidates will be required to provide proof of licenses, certifications, and education required for this position.  Candidates will also be subject to qualifying pre-employment processes drug/alcohol screen, employment verification, and criminal background check
The City of Evanston is an equal opportunity employer and ensures against discrimination in employment on the basis of a person's race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity.  The City of Evanston is also committed to accessibility for persons with disabilities.  Any person needing mobility or communications access assistance should contact Human Resources at 847-448-8204 (voice) or 847-866-5095 (TTY).