A/E/C Proposal Specialist

Salary: $65,000 - $80,000/ yearly
We are seeking a highly skilled and motivated Marketing Proposal Specialist with expertise in proposal production experience preferably in the civil engineering industry.
As a key member of our dynamic team, you will play a crucial role in crafting compelling proposals that showcase our capabilities and qualifications for a variety of municipal governmental clients (Cities, Counties & TxDOT).
Responsibilities:

• As assigned, facilitate proposal kick-off meeting and develop outline of assignments with internal and external proposal project team.
• Collaborate with project managers, engineers, and technical experts to gather information and insights required for proposal development.
• Develop persuasive and well-structured proposals that highlight our firm's expertise, past performance, and unique qualifications.
• Coordinate and manage the proposal development process, ensuring deadlines are met and all components are in accordance with client specifications.
• Conduct thorough reviews of proposal content to ensure accuracy, clarity, and alignment with project objectives.
• Create visually appealing graphical and professional proposal layouts.
• Stay updated on industry trends, government procurement regulations, and changes in SF 330 requirements to enhance proposal strategy.
• Support business development efforts by contributing to pre-proposal activities and strategy sessions.
• Project management and design development of client marketing projects such as newsletters, collateral, custom graphics, etc.
• Maintain a comprehensive library of proposal content, ensuring accurate and up-to-date information for future submissions.
• Update project descriptions and graphics.
• Update staff resumes.
• Establish programs to enhance client relations and company visibility and image.
• Manage collateral materials development, direct-mail programs, and market research activities.
• Maintain working relationships with A/E/C network and consultants.
• Active participation in professional organizations related to the position within the AEC industry.

Skill Set:

• Project and client management capabilities
• Experience with A/E/C proposal development for multiple markets and clients
• Excellent writing and proofreading skills with demonstrated experience
• Expertise with Microsoft Office and Bluebeam (pdf editor)
• Comprehensive knowledge of A/E/C industry
• Understanding of marketing theory and practice, preferably within the AEC industry
• Excellent organizational skills
• Ability to prioritize and hit deadlines
• Be proactive and execute in a timely manner of tasks
• Collaborative and works well in a creative, fast-paced environment
• Maintain and schedule “Go, No-Go” meetings for RFQs
• Graphic Design – creating graphics for our general marketing needs such as: newsletters, brochures, advertisements, presentations, social media and custom graphics
• Assist with the maintenance of the marketing CRM (Ajera)
• Assist with the maintenance of the website
• Maintain relationships and follow-ups with clients and subconsultants in the AEC industry through teaming efforts

Requirements:
1. Bachelor's degree in Marketing, Journalism, Business, or a related field.
2. Proven experience as a Proposal Specialist with a focus on civil engineering projects.
3. In-depth knowledge and experience with SF 330 forms for government proposals.
4. Strong writing and editing skills with the ability to communicate complex technical information clearly and persuasively.
5. Detail-oriented with excellent organizational and project management skills.
6. Familiarity with industry-specific terminology and technical requirements in civil engineering.
7. Proficiency in Microsoft Office Suite and other relevant proposal software.
8. Ability to work collaboratively in a deadline-driven environment.
9. Strong analytical skills to understand project requirements and tailor proposals accordingly.
10. Excellent interpersonal and communication skills to effectively liaise with internal teams and clients.

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