Address
Form of work
SalaryPosting Summary
Working Title
Admission Coach
Role Title
Education Support Spec III
Role Code
29144-FP
FLSA
Exempt
Pay Band
04
Position Number
28000651
Agency
Northern VA Community College
Division
NV280-Provost Medical Educ Ctr
Work Location
Fairfax County - 059
Hiring Range
$65,000-$75,000
Emergency/Essential Personnel
No
EEO Category
B-Professional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Yes
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
applicant will work 40 hours a week with 1 late night assigned.
Sensitive Position
No
Job Description
General Description:
The MEC Admissions Coach reports to the Associate Dean of Student Success and will provide advising and coaching to students through appointments and group sessions. The Admissions Coach will support educating students, faculty members and staff on issues related to the preparation and application process for NOVA’s health sciences and nursing programs. The Admission Coach will also provide administrative support for the processing and evaluation of all health sciences and nursing program applications and the upkeep of the electronic application as well as the data reporting as it relates to each HSN program.
Duties and Tasks:
The MEC Admissions Coach reports to the Associate Dean of Student Success and will provide advising and coaching to students through appointments and group sessions. The Admissions Coach will support educating students, faculty members and staff on issues related to the preparation and application process for NOVA’s health sciences and nursing programs. The Admission Coach will also provide administrative support for the processing and evaluation of all health sciences and nursing program applications and the upkeep of the electronic application as well as the data reporting as it relates to each HSN program.
Duties and Tasks:
- Engage in direct interactions, relationship building, and deliver programming in support of NOVA students needing holistic social, emotional, and academic support.
- Keep accurate, up to date notes with the appropriate student tracking software.
- Facilitate workshops for faculty members, staff, students, and prospective students on a variety health sciences and nursing programs admission.
- Meet regularly with colleagues on the changes to curriculum and admission requirements.
- Actively support policy and process improvement in collaboration with central student services.
- Collect data, track outcomes, and produce reports regarding admission trends.
- Provide robust and thorough academic advising to the general student population.
- Participate in walk-in advising.
- Serve as a liaison to advising teams.
- Participate in College task forces, pathway councils, leadership committees, and working groups.
- Participates in regular professional development as required and/or relevant to the assigned work.
- Responsible for coordinating all new student orientation activities such as, course registration, academic advising, facilitate students establishing connection with other new students, help prepare new students for the academic rigor of the nursing program and other health sciences programs, acquaint new students with campus resources.
- May be required to perform other duties as assigned.
- May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
KSA Requirements:
- Knowledge of health care program application processes and policies, as well as expert knowledge of program requirements.
- Knowledge of database management, data collection, and software applications.
- Knowledge of, and skill in, computer usage including Microsoft Office, e-mail, student information systems, CANVAS, ticket tracking software, Preceptive Content, social media, and use of the Internet to complete research.
- Knowledge of relevant federal, state, VCCS, and college policies and regulations including the Family Education Rights Privacy Act (FERPA), Freedom of Information Act (FOIA), Title IX, and VAWA/SaVE, and Clery legislation.
- Ability to understand, disseminate, interpret, and communicate college policies and regulations using approved and accepted processes and practices.
- Ability to utilize interpersonal and problem-solving skills to collaborate and negotiate with students, faculty, staff, parents, members of the community and college representatives.
- Demonstrate oral and written communication skills, including the development of correspondence (letters, emails and workshop materials, and the ability to present to and train large and small audiences.
- Ability to understand and conceptualize data needs and utilize database systems to generate reports.
- Customer service skills
- Excellent written and oral communication skills
- Knowledge of community outreach practices.
- Ability to provide general academic advising as part of department on-demand services.
- Ability to occasionally travel to off-campus work sites such as other campuses, college sites, or local universities and high schools.
- Ability to manage multiple tasks in a timely manner and meet deadlines.
- Knowledge of student development theories and best advising and coaching practices.
- Skill in providing admissions and advising coaching and an ability to maintain confidentiality.
- Ability to promote inclusive coaching sessions and a campus climate respectful of diversity and multiculturalism.
- Knowledge of programs/services available to college students.
- Ability to interpret, adapt, and apply guidelines and procedures.
- Ability to investigate and analyze information and draw conclusions.
- Ability to work effectively with diverse populations.
- Ability to evaluate student transcripts and/or records.
- Customer service skills
- Excellent written and oral communication skills
Minimum Requirements:
- Experience with advising and coaching students.
- Experience with Microsoft Office tools and database management.
- Experience developing and delivering presentations.
- Experience working with high school and college level students.
- Experience utilizing computerized systems to communicate with students, process admissions, prepare reports, and/or analyze data.
- Experience with facilitating and planning workshops.
- Experience managing multiple priorities and deadlines.
Additional Considerations
Additional Considerations:
- Experience with providing process improvement inputs regarding nursing program admission guidelines.
- Experience with facilitate workshops for faculty members, staff, students, and prospective students on a variety health sciences and nursing programs admission.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
n/a
Posting Detail Information
Posting Number
CLS_2918P
Recruitment Type
General Public - G
Position End Date (if temporary)
Job Open Date
03/29/2024
Job Close Date
04/19/2024
Open Until Filled
No
Agency Website
www.nvcc.edu
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit our website.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.
We strive to ensure our employees have the tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.
The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.
**One day of telework per week after probation period.
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest.
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to
