Adminstrative Assistant

We are seeking a highly organized and detail-oriented individual to join our team as an Office Administrative Assistant. The ideal candidate will be responsible for providing administrative support and maintaining office operations efficiently. Key responsibilities include shredding, handling incoming and outgoing mail and packages, scanning documents, printing postage, greeting guests, answering phones, and maintaining the break room and reception area. This is a full-time on site role.

Responsibilities:

• Ensure confidential documents are securely shredded in accordance with company policies and procedures.
• Sort, distribute, and process incoming and outgoing mail and packages accurately and in a timely manner.
• Scan and digitize documents as needed, maintaining organized electronic records.
• Manage postage equipment and systems to print postage for outgoing mail and packages.
• Welcome visitors to the office with a professional and friendly demeanor, ensuring they feel comfortable and attended to.
• Handle incoming calls promptly and professionally, directing them to the appropriate personnel or taking messages as needed.
• Maintain cleanliness and organization in the break room area, ensuring it is stocked with necessary supplies and equipment.
• Monitor inventory of snacks and refreshments, restocking as needed to ensure availability for staff.
• Regularly clean and maintain the refrigerator, disposing of expired items and keeping it organized.
• Assist with travel arrangements

Preferred Qualifications:

• High school diploma or equivalent
• Proven experience as an administrative assistant or in a related role.
• Proficient in Google Workspace (Docs, Sheets).
• Strong communication skills, both verbal and written.
• Excellent organizational and time management abilities.
• Attention to detail and accuracy in completing tasks.
• Ability to multitask and prioritize tasks effectively.
• Professional and courteous demeanor when interacting with visitors and staff.

Benefits:

• $20-22 per hour, eligible for overtime
• 401(k) + company matching
• Health insurance
• Paid time off
• Collaborative team environment
• Professional development opportunities.
• Be a part of a growing company with opportunities for individual career advancement

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person