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Form of workJob Description
CTG is looking to fill a Project Assistant in Blaine,WA!
Duration: 2+ years
Provide professional and efficient administrative and technical support for programs (a suite of projects) or a specific project and cooperative assistance among NW FVC work groups, visitors, and contract companies.
Roles & Responsibilities/Accountabilities
Provide Program and Project Support for:
- Program and Project Managers
- Construction Field Coordinators
- All other BP staff and contract companies involved with assigned programs and/or project
Administration
- Assist in clerical, filing, printing, building binders/booklets, organizational, and overall general needs.
- Administer and manage project files, document databases, and all tracking registers; maintain records, filing systems, and all forms of documentation for the team as required.
- Maintain logs for correspondence, transmittals, drawings, etc. as required by the project.
- Act as a scribe for program or project meetings as requested; compile action items and submit to supervisors of meetings; take meeting notes and distribute.
- Liaison between the program and/or project and various BP departments using tact, discretion, respect, and courtesy to develop effective working relationships.
- Design and/or arrange for project incentive or recognition awards as requested and maintain a detailed tracking method for all incentive programs.
- Set up the project site office and coordinate office moves for staff and contractors.
- Set up IT equipment requirements (i.e., computers, monitors, keyboard/mouse, docking stations).
- Generate Help Desk tickets.
- Use Outlook to schedule meetings and coordinate calendars/resources.
- Manage conference room calendars.
- Set up project distribution lists.
Change Management
- Receive, log, and distribute Request for Information (RFIs) and Change Requests, and follow up for timely response.
Document Control
- Receive, log, and distribute engineering drawing packages and vendor documents as well as Standard Deviation Requests and Submittals; create project Document Distribution Matrix.
- Work with the site Document Control Center on close-out of project; managing redlines, document checkout and document return; prepare documents for archiving if needed.
- Work closely with engineering firms to share information and documentation.
- Train with the KM group on how to effectively manage the SharePoint site and R://Drive.
- Assist Program and Project Managers with setting up project SharePoint site and maintain.
- Accountable for program and project specific phone list, organization charts, office charts, training documents, job descriptions, etc.
Quality Assurance
- Assist project QA/QC with the compilation and tracking of packages and other duties as requested; scan completed signed packages to the project file.
Procurement and Supply Chain Management (PSCM)
- Maintain PSCM project files and track documentation for signature.
- Order all needed supplies for successful program and/or project business standards.
- Secure meeting space, arrange rooms, and work with BP approved vendors for on and off-site meetings.
Human Resources
- Coordinate new hire on-boarding with Administrative Assistants, Human Resources, and Managers, and follow the checklist designed for tasks to ensure that new hire needs are met and discussed.
- Coordinate all visitor request approvals.
- Coordinate all vehicle Drive-In requests.
Experience & Qualifications
Experience:
5+ years in a Technical, Office, Administration, or Support Role.
Job Specific Skills:
- Proficient with Excel, Word, PowerPoint, Publisher; Visio, Snag-It, Auto Draw, Access, Maximo, and other specific software applications.
- Solve computer hardware, software, and internet issues.
- Excellent communication skills.
- Strong organizational skills and ability to manage multiple tasks and requests.
- Handle information of a confidential nature.
- Work under pressure to agreed deadlines and cope with change.
- Self-motivated to prioritize and manage potentially conflicting situations.
- Demonstrate a “can do” attitude as a key team member with flexibility, enthusiasm, reliability, and discretion.
- Treat obstacles as challenges to overcome.
- Create an environment of excellence for everyone.
CTG is a leading provider of digital transformation solutions and services that accelerate clients' project momentum and achievement of their desired IT and business outcomes. Our vision is to be an indispensable partner to our clients and the preferred career destination for digital and technology experts. CTG has operations in North America, South America, Western Europe, and India. For more information, visit www.ctg.com.
Our culture is a direct result of the people who work at CTG, the values we hold, and the actions we take. In other words, our people are the culture. It's a living, breathing thing that is renewed every day through the ways we engage with each other, our clients, and our communities. Part of our mission is to cultivate a workplace that attracts and develops the best people, reflected by our recognition as a Great Place to Work-certified company across many of our global operations.
CTG will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of all applicable local, state, and federal laws.
CTG is an Equal Opportunity and Affirmative Action Employer. CTG will assure equal opportunity and consideration to all applicants and employees in recruitment, selection, placement, training, benefits, compensation, promotion, transfer, and release of individuals without regard to race, creed, religion, color, national origin, sex, sexual orientation, gender identity and gender expression, age, disability, marital or veteran status, citizenship status, or any other discriminatory factors as required by law. Our Affirmative Action program serves to promote occupational equality and diversity through good faith efforts. CTG is fully committed to promoting employment opportunities for members of protected classes.
Our culture is a direct result of the people who work at CTG, the values we hold, and the actions we take. In other words, our people are the culture. It's a living, breathing thing that is renewed every day through the ways we engage with each other, our clients, and our communities. Part of our mission is to cultivate a workplace that attracts and develops the best people, reflected by our recognition as a Great Place to Work-certified company across many of our global operations.
CTG will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of all applicable local, state, and federal laws.
CTG is an Equal Opportunity and Affirmative Action Employer. CTG will assure equal opportunity and consideration to all applicants and employees in recruitment, selection, placement, training, benefits, compensation, promotion, transfer, and release of individuals without regard to race, creed, religion, color, national origin, sex, sexual orientation, gender identity and gender expression, age, disability, marital or veteran status, citizenship status, or any other discriminatory factors as required by law. Our Affirmative Action program serves to promote occupational equality and diversity through good faith efforts. CTG is fully committed to promoting employment opportunities for members of protected classes.
