Administrative Technician - Civil & Warrants

Salary : $46,800.00 - $70,220.80 Annually
Location : 80112, CO
Job Type: Full-time
Job Number: 2024 - AdminTechC&W
Department: Arapahoe County Sheriff's Office
Division: Support Services Bureau
Opening Date: 03/20/2024
Closing Date: 4/3/2024 11:59 PM Mountain
Description
**While the full salary range for the Administrative Technician - Civil & Warrants position is $22.50 - $33.76 hourly / $46,800.00 - $70,220.80 annually, the anticipated hiring range is $24.08 - $28.13 / $50,086.40 - $58,510.40 annually. **
2024 Benefits Summary
GENERAL STATEMENT OF DUTIES:
Under the supervision of the Unit supervisor, this position performs a wide variety of standardized duties associated with service of process, recording and maintenance of applicable data. This position maintains specialized clerical records and duties requiring advanced knowledge of department and operations of the unit to which assigned.

• Administrative Technician - Civil & Warrants: Maintains control of the CBI terminal, including criminal histories and warrant identification notifications, and responds to inquiries from agencies throughout the country and sections within the Sheriff's Office. Utilizes C.R.S guidelines to enter, scan and prepare court filed documents. Sets up and coordinates the sales of real estate and personal property per court orders, as well as child pick-ups and removals.

Duties
EXAMPLES OF ESSENTIAL FUNCTIONS:
The following duty statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required. In addition, the Sheriff's Office reserves the right to change the duties and essential functions of this job at any time.

• Provides direct communication and customer service to the public in-person and thru phone, mail and electronic means.
• Reviews for accuracy, processes, manages and disseminates information, such as criminal justice records, criminal history information, and warrants issued by the courts in accordance with the policy of the Arapahoe County Sheriff's Office and laws of the state of Colorado.
• Updates and maintains information within the CCIC/NCIC database and in-house systems, as well as completes background searches and relays information appropriately, as requested.
• Ensures due process for inmates for court appearances, bonding, and addition of new warrants.
• Tracks various types of information and sensitive documents utilizing manual and automated systems.
• Obtains required legal documents and other records through proper channels, compiles data and prepares reports.
• Collects and manages service fees and penalty assessment fines.
• Provides notary services for internal and external customers.
• Processes deliveries and daily mail sorting for the Sheriff's Office.
• Available and willing to work such overtime per day or per week, as the Sheriff's Office determines is necessary or desirable to meet its needs.
• Interacts effectively with others and exercises good judgement when dealing with people in sensitive situations.
• Operates computers and standard office equipment, including commonly used computer software programs.
• Maintains regular and acceptable attendance at such level as determined at the Sheriff's Office discretion.
• Performs duties onsite, except those job duties that are customarily or by nature performed offsite.
• Follows and supports the mission, values, organizational philosophies, operational principals, code of conduct, and policies and procedures of the Sheriff's Office.
• May be assigned other duties as necessary.

Requirements
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the rules, regulations and processes as required by the respective unit.
• Knowledge of office methods and procedures, spelling, punctuation and arithmetic.
• Ability to operate computers and commonly used computer software programs, as well as any other standard office equipment as required by the position.
• Ability to read, interpret and apply general procedures to specific work applications.
• Ability to prepare and maintain clerical records, reports and filing systems.
• Ability to establish and maintain effective working relationships with superiors, co-workers, general public, attorney's offices, courts and other law enforcement agencies.
• Ability to follow both written and verbal instructions and communicate effectively in both verbal and written English.
• Ability to handle multiple tasks at the same time.
• Ability to apply sound reasoning and decision-making.
• Ability to interact in a professional manner with all staff.
• Capacity for developing and/or adapting to new ideas and changing conditions.

MINIMUM QUALIFICATIONS:
EDUCATION: High School graduate or GED equivalent.
EXPERIENCE: Two (2) years of clerical/administrative experience.
OR
Any equivalent education and experience that satisfies the requirements of the job, as approved by the Sheriff.
CERTIFICATIONS / LICENSES: None.
NECESSARY SPECIAL REQUIREMENTS:

• Must be able to type 35 WPM corrected.
• Must be able to obtain NCIC/CCIC system access and operation certification.
• Must be able to be certified and/or bonded (i.e., Notary Public).
• Must possess CPR and First Aid certification within the initial status period.

PHYSICAL DEMANDS:
The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all inclusive.
Occasionally: Activity exists less than 1/3 of the time.
Frequently: Activity exists between 1/3 and 2/3 of the time.
Constantly: Activity exists more than 2/3 of the time.

• Spends 80% of the time sitting, 10% standing and 10% walking while on the job.
• Constantly uses eye, hand and finger coordination enabling the use of automated office machinery and writing utensils.
• Constantly involved in verbal and auditory interaction, enabling interpersonal communication.
• Frequently uses visual capacity enabling completion of required office duties.
• Occasionally stoops, kneels, crouches and balances while filing or operating office machinery.
• Occasionally lifts or carries up to 20 lbs.

Supplemental Information
YOU MUST PROVIDE A CURRENT VALID EMAIL ADDRESS FOR APPLICATION STATUS NOTIFICATIONS (only one email address is accepted by the system).
JOB-RELATED CONTACTS:
Contact is with supervisors, co-workers, the general public and other law enforcement agencies.
WORK ENVIRONMENT:
Work is generally confined to a standard office environment.
401(a) DEFINED BENEFIT RETIREMENT PLAN:
Arapahoe County Sheriff's Office employees participate in a mandatory defined benefit program designed to help employees establish a source of income for retirement years. Through the Plan, eligible employees must set aside 9.00%, which is subject to change in the coming years, on a pretax basis of which the County matches at 9.25%. The County also contributes 6.2% to Social Security.
BIO-HAZARD NOTICE:
This position has been determined to be a MINIMAL exposure risk to "biohazards" including, but not limited to, viruses, toxins, and blood-borne pathogens, such as HIV/AIDS (human immunodeficiency virus/acquired immunodeficiency syndrome), HBV (hepatitis B virus), and air-borne transmissions of TB (tuberculosis). Members are advised that exposure to a "biohazard" may result in severe illness and/or death. Members are required by agency policy to use protective equipment and clothing. Inoculation may be required to prevent and/or treat exposures to "biohazards".
APPLICANT DISQUALIFICATION FACTORS:
Applicants are advised that areas for disqualification from further consideration include, but are not limited to, the following:

• Illegal Drug Use - Applicants who have recent illegal drug usage will be disqualified. Recent drug use includes marijuana within one (1) year and all other illegal drug use within the past five (5) years. All other illegal drug use will be evaluated on a case-by-case basis.
  
• Any felony conviction
  
• Driving Record - This includes receiving a DUI within the past five (5) years, having your driver's license suspended for any reason within the past five (5) years, and having five (5) or more tickets within the past five (5) years.
  
• Outside activities which may be deemed a conflict of interest
  
• Revelation or discovery of assaultive behavior
  
• Documented record of prior work performance
  
• Unsuccessful completion of any basic requirement
  
• Inability to perform the essential functions of the position
  
• Police history - type, frequency and nature of contacts(s)
  
• Providing false or misleading information during the application/selection process

It is the policy of the Sheriff's Office to not discuss the reasons why applicants were not selected for hire. There is no flexibility to this policy. Applicants may be notified of their disqualification at any point in the selection process. If you receive such a notice, it simply means that you do not meet our standards at this time. Receiving this notice does not indicate that you are ineligible to apply with other agencies.
REQUIRED EXAMINATIONS:
The screening process for any position within the Sheriff's Office may include written test(s), an oral interview, skills test(s) and/or other selection methods designed to measure applicants' ability to perform the essential functions of the job they are seeking.
Additional required tests/examinations also include:

• Typing Test: 35 WPM or faster corrected
• Wonderlic HAY Test (or equivalent)
• Phase I Suitability Exam
• Polygraph Examination

Additional screening may include:

• Psychological Evaluation
• Medical Examination, including a drug screen
• Background Investigation - This will include, but is not limited to, contact with the applicant's former employers, associates, neighbors and other pertinent sources. Applicant's military history, school records, police records and driving record will also be investigated. All examinations are conducted by qualified/licensed individuals designated by the Sheriff's Office at the Sheriff's Office expense.

EXPECTED DURATION OF THE APPLICATION PROCESS:
Due to the nature of the application and selection process for the Sheriff's Office, applicants can reasonably expect the application process to take a significant amount of time to complete before a decision is made to hire or not to hire. Typically, it takes approximately six (6) to twelve (12) weeks from the date of application to complete the entire selection process. The length of time it takes to complete the process can vary depending on a variety of factors. Please note that this is an estimated duration of the selection process.
WORK SCHEDULES:
Employees are required to work the time periods and/or shifts, rotational and/or stationary, and location assignment, consistent with the needs of the Sheriff's Office.
DUTY ASSIGNMENTS:
All applicants hired by the Sheriff serve at the pleasure of the Sheriff of Arapahoe County and may be assigned to any of the agencies bureaus, sections or units at the discretion of the Sheriff or his duly appointed representative. Employment is at the will and pleasure of the Sheriff, per Colorado State Statute: 30-10-506. Written policies and other manuals do not alter the at will status of employment.
COMMUNITY POLICING:
The Arapahoe County Sheriff's Office is committed to the implementation of the community-policing concept. Community policing is an organizational strategy and philosophy which emphasizes problem solving partnerships between the Sheriff's Office, neighborhoods, and businesses working together to create a better quality of life within the community.
INITIAL STATUS PERIOD OF EMPLOYMENT:
Successful applicants are subject to an initial status period of employment. This initial status period is twelve (12) months for all positions. The initial status period is regarded as part of the applicant's examination process and will be utilized for purposes of employee evaluation, training and adjustment to the demands of the profession. New employees, who fail to perform satisfactorily during the period, may be separated from the Sheriff's Office, depending on the circumstance of each case.
POLICY ON REAPPLICATION:
Applicants who failed a written test may reapply and retest no sooner than three (3) months from the date they took the written test. All other applicants who are disqualified can reapply with the Sheriff's Office no sooner than one (1) year from the date of notification of non-selection.
This job announcement does not constitute a contract of employment. Should there be any discrepancy or error in this job announcement, the applicable policy or pay rate will apply. The Sheriff's Office retains the right to amend this job announcement at any time without notice.
We are an equal employment opportunity employer, who fully supports and complies with ADA, EEOE M/F/D/V/SO.
Should you require an accommodation to apply for this position, please contact Human Resources.
Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (i.e. uploading or attaching documents to your online application), please call NEOGOV technical support at 855-524-5627. Helpful hints: if you are having difficulty uploading or attaching documents to your application, first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt uploading (attaching) it.