Administrative Specialist

VSI is a small company focused on computer vision and artificial intelligence located in Providence, RI. We are looking for an Administrative Specialist to handle administrative tasks, HR duties, and assist with accounting, bookkeeping, and compliance. The position includes opportunities for professional growth and expansion of responsibilities.

Administrative Specialist Responsibilities:
- Oversee office operations, serve as main point of contact for visitors and callers

- Assist with bookkeeping, invoicing and financial management tasks

- Support human resources functions, such as onboarding new employees, maintaining employee records, and supporting benefits enrollment for new employees

- Act as the corporate interface to the facilities manager and other entities

- Assist with compliance with federal government contracts

- Assists in the development, implementation, and maintenance of security procedures

- Processes incoming & outgoing mail, deliveries, and other forms of correspondence

- Coordinate and manage office supplies, equipment, maintenance, building access and guest parking

- Manage travel arrangements and process expense reports

Qualifications:

- Proven experience in office administration or related field

- Strong organizational skills with the ability to multitask and prioritize tasks effectively

- Excellent communication skills, both written and verbal

- Experience with federal contracts a plus

- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other office software

- Experience with calendar management and scheduling software

- Ability to maintain confidentiality and handle sensitive information with integrity

- Strong attention to detail and accuracy in all work tasks

- Ability to work independently as well as collaboratively in a team environment

Candidate must be willing to pursue a U.S. government security clearance. 

Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as requested by the company.

About Vision Systems, Inc. 

Vision Systems, Inc. (VSI) is a small Research and Development firm founded in 2011 and located in Providence, RI. VSI's expertise lies in the fields of computer vision and artificial intelligence / machine learning and serves customers in the intelligence, defense, and Geographic Information Systems (GIS) communities. The environment at VSI is entrepreneurial; creativity, innovation and the desire to continuously learn drives the organization. We are looking to add to our small but talented team of scientists and engineers. 

http://visionsystemsinc.com

Job Type: Full-time

Pay: $58,240.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Ability to Relocate:

• Providence, RI 02908: Relocate before starting work (Required)

Work Location: Hybrid remote in Providence, RI 02908