Administrative Secretary - Public Works

Administrative Secretary (Public Works)- Sunset Hills, Missouri

Incorporated in 1957, Sunset Hills is an attractive, stable community conveniently located in southwest St. Louis County, in close proximity to many regional sites and amenities. Sunset Hills is served by the prestigious Lindbergh School District and boasts an extensive park system and high quality recreational facilities.

The City is seeking an Administrative Secretary. The Administrative Secretary is responsible to provide administrative support to the Public Works department and answer general public inquiries regarding Public Works procedures and policies.

Principle duties include:

· Provide administrative support for Public Works by answering department phones and directing calls to the proper department and ordering office supplies.

· Prepare permits for approval and distribution by collecting permits, escrow deposits, and fees from contractors, homeowners, and consultants.

· Manage escrow account by issuing escrow refunds, balancing account at end of month, and providing monthly report to finance.

· Provide administrative billing support by collecting receipts from the Public Works department, matching receipts to invoices, coding bills, creating purchase orders, and forwarding for payment.

· Oversee timesheet management including collecting time sheets from the Public Works department and ensuring respective manager has approved the timesheet before forwarding to payroll.

· Provide general support for Board of Alderman, Planning & Zoning Commission and Board of Adjustment by attending meetings to take minutes and updating newsletter with meeting agendas and outcomes.

Minimum Qualifications:

· One year of experience as an administrative assistant or office manager preferred.

Salary:

Salary is dependent on qualifications. Starting salary range will be commensurate with experience, between $41,000 and $48,000 annually, with a comprehensive benefits package.

How to Apply:

Candidates should submit their resume, cover letter and three work-related references via email to bbaker@sunset-hills.com or mail to Bryson Baker, Director of Public Works, 3939 S. Lindbergh Blvd, Sunset Hills, MO 63127. Applications will be accepted until position is filled.

Job Type: Full-time

Pay: $41,000.00 - $48,000.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person