Address
Form of work
SalaryWhy Patients Need You
Everything we do, every day, is in line with an unwavering commitment to the quality and the delivery of safe and effective products to patients. Our science and risk-based compliant quality culture is flexible, innovative, and customer oriented. Whether you are involved in development, maintenance, compliance or analysis through research programs, your contribution will directly impact patients.
What You Will Achieve
We are seeking a fast learning, technology proficient candidate to work in a high impact role across a team of professionals. The Coordinator will be a critical member of the Business Development (BD) team, coordinating operations and managing project tracking in addition to all standard administrative tasks. He/she will also serve as a key administrative point of contact for the Pfizer Business Development team based in New York. As such we expect this individual to reflect a positive presence for Pfizer BD and represent our interests and partnership values, especially when interacting with potential partners and advisors.
The primary responsibilities will be to support the VP R&D Business Development and the VP Integration Management, along with 10-15 other NY-based BD colleagues. Activities will include calendar scheduling, expense management and reporting, management of team activities, occasional project management, coordination with administrative personnel in other functions, and implementation of efficiency initiatives, as well as other complex work.
S/he must be independent, proactive, and self-motivated with strong analytical, organizational, interpersonal and communication skills, both written and verbal. This individual will interface with senior leaders and external companies and must have the ability to work at all levels in the organization. The role requires high technical proficiency, excellent communication skills, discretion and strong judgment for prioritizing commitments (meetings, projects, work).
How You Will Achieve It
Team Operations / Meetings Support
- Support two VPs and broader NY based BD team with scheduling, project management, expense management or other activities as required
- Support Business Development SVP with all NY specific needs, in coordination with remote administrative support partner
- Manage admin needs for a team of 10-15 colleagues
- Serve as point of contact for NY based BD team to all external parties/visitors
- Proactive calendar management, scheduling meetings and other events across multiple time zones, preparing needed material such as agendas/objectives, identifying and resolving calendar conflicts, etc.
- Provide full meeting support including reserving video conference rooms, ensuring proper set-up and catering needs, acting as site contact for external visitors
- Assist with on-boarding of new hires, either colleagues, contractors, interns, etc
- Manage event planning when needed (team/department meetings, team building events, conference events with external parties, etc)
- Work with Global Operations to manage departmental office space and moves
- Support technology solutions to improve team productivity, including ordering hardware and helping to liaise and troubleshoot with Business Technology
Metrics / Data Management
- Assist in maintaining inventory of all project flow in deal tracking system
- Help manage routine agreement execution and progress
- Help manage data vendors and group licenses (Bloomberg, Thomson Reuters, etc.) in coordination with Operations lead
- Maintain departmental online storage folders (Teams, SharePoint, Box, etc.) and distribution lists
Qualifications
Must-Have
- 5-7 years of work experience (part-time, internships, and coop type work included).
- High School Diploma required.
- High level of proficiency with computers
- Strong project, time management and organizational skills – applies only the necessary amount of process to ensure alignment, while keeping things simple and fast.
- Proficient in Microsoft Outlook, the Microsoft Office Suite, Microsoft Teams, and document sharing sites, such as Box, SharePoint; familiar with and able to use Pfizer internal systems such as PT&E, Ariba, etc.
- Strong organizational skills.
- Exceptional interpersonal and communication skills.
- Demonstrated ability to show good judgment and discretion; discretion and trustworthiness in dealing with confidential situations.
- Ability to work at all levels of the organization.
Nice-to-Have
- Bachelor’s degree
- Knowledge of the pharmaceutical industry and healthcare environment
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
- Requirement to be physically present in NYC office 2-3 days per week and to coordinate schedules with another NYC-based assistant so that one person is always available on-site (Mon-Thu and occasional Fridays)
- Rare (1-2x per year) domestic travel
ORGANIZATIONAL RELATIONSHIPS
Coordinate within all of Business Development; coordinate with non-BD functions at Pfizer (Commercial, R&D, Manufacturing, others); liaise with external parties including financial advisors and outside attorneys; liaise with potential biotech partners.
Other Job Details:
- Last Date to Apply for Job: 22 FEBRUARY 2024
- Eligible for Employee Referral Bonus
- NOT eligible for Relocation Assistance
Work Location Assignment: Flexible
Flexible colleagues are assigned a Pfizer site within a commutable distance where they work about 2-3 days weekly to connect and innovate with their team face-to-face. However, they also benefit from being able to work offsite regularly when it makes business sense to do so
The salary for this position ranges from $31.99 to $53.31 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.
