Administrative Coordinator - Information Networking Instititute

The Information Networking Institute (INI) at Carnegie Mellon University (CMU) educates and develops engineers through technical, interdisciplinary master's degree programs in Information Networking, security and mobile and IoT engineering that incorporate business and policy perspectives. What began as a small fledgling program has evolved over the past three decades to become an integral part of Carnegie Mellon's College of Engineering and home to over 300 students each year from across the world.
The INI cultivates an inclusive culture that is welcoming, encouraging, and inspiring for our students, faculty, staff and alumni across all program locations: Pittsburgh and Silicon Valley. Our people are our core strength - the fabric of the INI.
We are seeking a highly motivated candidate with strong customer service and collaborative mindset for the INI Administrative Coordinator position. The ideal candidate for this role will be detail-oriented and organized and will have experience with verifying financial transactions and managing competing priorities.
Your core responsibilities will include:

• Performing general administrative duties for the INI, including meeting and travel arrangements for faculty and staff.
• Assisting with the planning of INI events, including agenda development, ordering supplies and equipment, and working closely with vendors.
• Processing service contracts, including requests for contract review and approval.
• Assisting with the reconciliation of financial reports and working closely with the INI business operations team to resolve any ER audit findings.
• Acting as a liaison for the INI and working closely with FMS and external contractors on building-related issues.
• Managing and providing front desk coverage as needed.
• other duties as assigned.

Flexibility, excellence, and passion are vital qualities within Carnegie Mellon University. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
You should demonstrate:

• Excellent verbal and written communication skills
• Strong organization skills

Qualifications:

• HS Diploma or GED
• 3-5 years of administrative support experience
• Higher education experience preferred, not required

Requirements:

• Successful background check

Joining the CMU team opens the door to an array of exceptional benefits, available to all full-time Carnegie Mellon University employees. Experience the full spectrum of advantages, from comprehensive medical, prescription, dental, and vision insurance to enticing retirement savings programs. Unlock your potential with tuition benefits, and take well-deserved breaks with generous paid time off and holidays. Rest easy knowing you are covered by life and accidental death and disability insurance. For a comprehensive overview of the benefits awaiting you, explore:
https://www.cmu.edu/jobs/benefits-at-a-glance.
At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role & responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique key skills and the diverse perspectives you bring. Our commitment to fostering an inclusive work environment means we also account for geographic differentials. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.
Are you interested in this exciting opportunity?! Apply today!
Location
Pittsburgh, PA
Job Function
Administrative Support and Coordination
Position Type
Staff - Regular
Full Time/Part time
Full time
Pay Basis
Hourly
More Information:

• Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.
• Click here to view a listing of employee benefits
• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
• Statement of Assurance